How to save selection or entire workbook as PDF in Excel?

You can save worksheets as PDF easily with Save as command if you are using Excel 2010 or Excel 2007 SP2. However, you may only want to save or export selected ranges as PDF, or save the whole workbook but not only current worksheet as PDF. How will deal with it?

Of course, you can copy selected ranges to a new worksheet and save it as PDF file; or save each worksheet separately as PDF files. But here we will show you a tricky way to save selections or entire workbook as one PDF file in Microsoft Excel 2007 and 2010 quickly, and save multiple workbooks in a specified folder to separated PDF files at once.

Save selection or single workbook as PDF with Save as function

Save multiple workbooks as PDF files at once with Kutools for Excel

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arrow blue right bubbleSave selection or single workbook as PDF with Save as function

Hint


Step 1: Select the ranges that you will save as PDF file.

If you want to save the entire workbook as one PDF file, just skip this step.

Step 2: Click the File >> Save as in Excel 2010 or Office button >> Save as in Excel 2007.

Step 3: In the Save As dialog box, select the PDF item from the Save as type: drop down list.

shot-save-pdf-1

Step 4: Click the Options… button at the bottom of Save As dialog box.

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Step 5: In the Options dialog box, check the Selection option or Entire workbook option according to your needs.

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Step 6: Click OK to dismiss the dialog boxes.

Then you will see it saves only the selection or the entire workbook as a single PDF file quickly.


arrow blue right bubbleSave multiple workbooks as PDF files at once with Kutools for Excel

With the above method, you can easily save a selection or current opened workbook as PDF file in Excel. However, if multiple workbooks in a folder are all about to save as PDF, the about method seems time-consuming. Here I will show you the File Format Converter utility of Kutools for Excel. With this utility, you can convert multiple workbooks to PDF files together at once without opening them. Please do as follows.

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1. Click Enterprise > Workbook > File Format Converter. See screenshot:

2. In the File Format Converter dialog box, you need to:

1). Select Excel workbook to PDF from the Type drop-down list;

2). Click the button to select the Excel file or entire folder with the Excel file you need to save as PDF, then all selected Excel files are listed in the box;

3). Click the button to select a folder to save the PDF files;

4). Click the OK button. See screenshot:

3. Then a progress bar pops up and closes automatically after finishing the conversion. Now all selected Excel workbooks are saved as separated PDF files, and you will get a converted report in a new workbook. See screenshot:

Click to know more details of this utility. Or  60-days free trial download now!


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