How to save selection or entire workbook as PDF in Excel?

You can save worksheets as PDF easily with Save as command if you are using Excel 2010 or Excel 2007 SP2. However, you may only want to save or export selected ranges as PDF, or save the whole workbook but not only current worksheet as PDF. How will deal with it?

Of course, you can copy selected ranges to a new worksheet and save it as PDF file; or save each worksheet separately as PDF files. But here we will show you a tricky way to save selections or entire workbook as one PDF file in Microsoft Excel 2007 and 2010 quickly, and save multiple workbooks in a specified folder to separated PDF files at once.

Save selection or single workbook as PDF with Save as function

Easily save selection as PDF with Kutools for Excel

Save multiple workbooks as PDF files at once with Kutools for Excel

Recommended Productivity Software

Office Tab: Use tabbed interface in Office as the use of web browser Chrome, Firefox and Internet Explorer.
Kutools for Excel: Adds 120 powerful new features to Excel. Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Brings back your familiar menus to Office 2007, 2010 and 2013 (includes Office 365).

arrow blue right bubbleSave selection or single workbook as PDF with Save as function

Hint


Step 1: Select the ranges that you will save as PDF file.

If you want to save the entire workbook as one PDF file, just skip this step.

Step 2: Click the File >> Save as in Excel 2010 or Office button >> Save as in Excel 2007.

Step 3: In the Save As dialog box, select the PDF item from the Save as type: drop down list.

shot-save-pdf-1

Step 4: Click the Options… button at the bottom of Save As dialog box.

shot-save-pdf-2

Step 5: In the Options dialog box, check the Selection option or Entire workbook option according to your needs.

shot-save-pdf-3

Step 6: Click OK to dismiss the dialog boxes.

Then you will see it saves only the selection or the entire workbook as a single PDF file quickly.


arrow blue right bubbleEasily save selection as PDF with Kutools for Excel

With the Export Range to File utility of Kutools for Excel, you can save selection as PDF easily. Please do as follows.

Kutools for Excel: with more than 120 handy Excel add-ins, free to try with no limitation in 60 days. Free download now!

1. Select the range you want to save as PDF file, and then click Enterprise > Import / Export > Export Range to File. See screenshot:

2. In the Export Range to File dialog box, you need to:

A: Select PDF option in the File format section;

B: If you want to keep the formatting, row heights and column widths of selection, please check the Preserve formatting / row heights / column widths options in the Workbook options section;

C: Click the button to select a folder to save the PDF file;

D: Click the OK button. See screenshot:

Note: If you want to directly open the PDF file after exporting, please check the Open the file after exporting box.

3. Now another Export Range to File dialog box pops up, type a name for the PDF file in the box, then click the OK button.

Now the selection is successfully saved as PDF file.

60-days free trial of Kutools for Excel download now!

arrow blue right bubbleSave multiple workbooks as PDF files at once with Kutools for Excel

With the above method, you can easily save a selection or current opened workbook as PDF file in Excel. However, if multiple workbooks in a folder are all about to save as PDF, the about method seems time-consuming. Here I will show you the File Format Converter utility of Kutools for Excel. With this utility, you can convert multiple workbooks to PDF files together at once without opening them. Please do as follows.

1. Click Enterprise > Workbook > File Format Converter. See screenshot:

2. In the File Format Converter dialog box, you need to:

1). Select Excel workbook to PDF from the Type drop-down list;

2). Click the button to select the Excel file or entire folder with the Excel file you need to save as PDF, then all selected Excel files are listed in the box;

3). Click the button to select a folder to save the PDF files;

4). Click the OK button. See screenshot:

3. Then a progress bar pops up and closes automatically after finishing the conversion. Now all selected Excel workbooks are saved as separated PDF files, and you will get a converted report in a new workbook. See screenshot:

Click to know more details of this utility.

Kutools for Excel: with more than 120 handy Excel add-ins, free to try with no limitation in 60 days. Free download now!

arrow blue right bubbleRelated articles:


Is your problem solved?

Recommended Productivity Tools

The following tools will greatly save your time and effort, which one do you prefer?
Office Tab: Using handy tabs in your Office, as the way of Chrome, Firefox and New Internet Explorer.
Kutools for Excel: 120 powerful new functions for Excel, Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Bring back familiar menus to Office 2007, 2010, 2013 and 365, as if it were Office 2000 and 2003.

Kutools for Excel

gold star1 Amazing! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every day!

gold star1 More than 120 powerful advanced functions which designed for Excel:

  • Merge Cell/Rows/Columns without Losing Data.
  • Combine and Consolidate Multiple Sheets and Workbooks.
  • Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion.
  • Count by Colors, Paging Subtotals, Advanced Sort and Super Filter,
  • More Select/Insert/Delete/Text/Format/Link/Comment/Workbooks/Worksheets Tools...

Screen shot of Kutools for Excel

btn read more     btn download     btn purchase

Add comment


Security code
Refresh