How to filter or select cells by cell color in Excel?

Normally you can fill cells with different colors for any purposes in Excel. If you have a worksheet with using different colors to indicate different type of contents and you want to filter or select those cells by the cell color, you may get it done as follows:

Filter rows by cell color with Filter command

Select cells by cell color with Find command

Select cells by cell color with Kutools for Excel

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arrow blue right bubble Filter rows by cell color with Filter command

Hint


You can filter rows by cell color with following steps:

Step 1: Select the column that you want to filter by cell color, and click Data > Filter, see screenshot:

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Step 2: Then the filter arrow button will be appeared besides the title of selected column.

Step 3: Click the button, and move mouse over the Filter by Color item, and select one color to filter.

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Then it shows the rows whose cells are filled by selected color, and hide other rows quickly. See screenshots:

doc-filter-color-3-2doc-filter-color-4

arrow blue right bubbleSelect cells by cell color with Find command

You may want to select cells by cell color, the Find command can help you quickly select the same color of the cells. And you can do it with following steps:

Step 1: Select the range that you want to select the cells by specific color.

Step 2: Press the Ctrl + F shortcuts to open the Find and Replace dialog box. And click Find tab.

Step 3: Then click the Format button, and click Choose Format From Cell… item to select a cell with the specific color you want to select by.

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Note: If there is no Format button in the dialog box, please click the Options button to get it.

Step 4: Click the Find All button in the Find and Replace dialog box. And it will filter all cells which have the same color as the selected cell. And then press Ctrl + A to select all cells.

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Step 5: Then close the dialog box, and all cells meet the criteria are selected, then you can copy and paste them to a blank range as you want.


arrow blue right bubble Select cells by cell color with Kutools for Excel

If you have installedKutools for Excel, you can use its Select Cells with Format tool to select the rows that contains cells meeting criteria no matter the cells in which column.

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Step 1: Specify a cell that you want to select other same color cells based on it.

Step 2: Click Kutools > Select Tools > Select Cells with Format…, see screenshot:

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Step 3: In the Select Cells with Format dialog box, check the Interior color/shading from the Base Cell Background section. See screenshot:

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Step 4: Then click OK, and highlight the range that you want to select all the same colored cells with the base cell from the pop out dialog box.

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Step 5: And then click OK, a prompt box will appear to tell you how many cells are matched with the specific cell.

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If you click Yes, all cells with the same color as the base cell have been selected. See screenshots: (If you click No, you can search again.)

doc-filter-color-3-2doc-filter-color-11

Then you can copy and paste them to a blank range as you want.

Click to know more about this Select Cells with Format feature.


Related articles:

How to select cells based on color or formatting of another cell in Excel?


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