How to filter or select cells by cell color in Excel?

Normally you can fill cells with different colors for any purposes in Excel. If you have a worksheet with using different colors to indicate different type of contents and you want to filter or select those cells by the cell color, you may get it done as follows:

Filter rows by cell color with Filter command

Select cells by cell color with Find command

Select cells by cell color with Kutools for Excel


Count and sum cells based on background color / font color / conditional formatting:
Kutools for Excel’s Count by Color can quickly count and sum cells based on background color, font color. With it, you can count and sum by conditional formatting color as well. Read more about this feature...
doc count color

Recommended Productivity Software

Office Tab: Use tabbed interface in Office as the use of web browser Chrome, Firefox and Internet Explorer.
Kutools for Excel: Adds 120 powerful new features to Excel. Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Brings back your familiar menus to Office 2007, 2010 and 2013 (includes Office 365).

arrow blue right bubble Filter rows by cell color with Filter command

Hint


You can filter rows by cell color with following steps:

Step 1: Select the column that you want to filter by cell color, and click Data > Filter, see screenshot:

doc-filter-color-1

Step 2: Then the filter arrow button will be appeared besides the title of selected column.

Step 3: Click the button, and move mouse over the Filter by Color item, and select one color to filter.

doc-filter-color-2

Then it shows the rows whose cells are filled by selected color, and hide other rows quickly. See screenshots:

doc-filter-color-3 -2 doc-filter-color-4

arrow blue right bubbleSelect cells by cell color with Find command

You may want to select cells by cell color, the Find command can help you quickly select the same color of the cells. And you can do it with following steps:

Step 1: Select the range that you want to select the cells by specific color.

Step 2: Press the Ctrl + F shortcuts to open the Find and Replace dialog box. And click Find tab.

Step 3: Then click the Format button, and click Choose Format From Cell… item to select a cell with the specific color you want to select by.

doc-filter-color-5

Note: If there is no Format button in the dialog box, please click the Options button to get it.

Step 4: Click the Find All button in the Find and Replace dialog box. And it will filter all cells which have the same color as the selected cell. And then press Ctrl + A to select all cells.

doc-filter-color-6

Step 5: Then close the dialog box, and all cells meet the criteria are selected, then you can copy and paste them to a blank range as you want.


arrow blue right bubble Select cells by cell color with Kutools for Excel

If you have installed Kutools for Excel, you can use its Select Cells with Format tool to select the rows that contains cells meeting criteria no matter the cells in which column.

Kutools for Excel : with more than 120 handy Excel add-ins, free to try with no limitation in 60 days. Get it Now .

Step 1: Click Kutools > Select > Select Cells with Format…, see screenshot:

doc-filter-color-7-7

Step 2: In the Select Cells with Format dialog box, please do as follows:

(1.) Click  111 button to select the data range that you want to select the same color rows;

(2.) Then click Choose Format From Cell button to specify a cell that you want to select other same color rows based on.

doc-filter-color-8-8

Step 3: And all the attributes of that specified cell have been listed into the below list box, then just check Fill checkbox in the dialog box. See screenshot:

doc-filter-color-9-9

Step 4: And then click OK, a prompt box will appear to tell you how many cells are matched with the specific cell.

doc-filter-color-10

If you click Yes, all cells with the same color as the base cell have been selected. See screenshots: (If you click No, you can search again.)

doc-filter-color-3 -2 doc-filter-color-11

Then you can copy and paste them to a blank range as you want.

Click to know more about this Select Cells with Format feature.

Free Download Kutools for Excel Now


Related articles:

How to select cells based on color or formatting of another cell in Excel?


Is your problem solved?

Recommended Productivity Tools

The following tools will greatly save your time and effort, which one do you prefer?
Office Tab: Using handy tabs in your Office, as the way of Chrome, Firefox and New Internet Explorer.
Kutools for Excel: 120 powerful new functions for Excel, Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Bring back familiar menus to Office 2007, 2010, 2013 and 365, as if it were Office 2000 and 2003.

Kutools for Excel

gold star1 Amazing! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every day!

gold star1 More than 120 powerful advanced functions which designed for Excel:

  • Merge Cell/Rows/Columns without Losing Data.
  • Combine and Consolidate Multiple Sheets and Workbooks.
  • Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion.
  • Count by Colors, Paging Subtotals, Advanced Sort and Super Filter,
  • More Select/Insert/Delete/Text/Format/Link/Comment/Workbooks/Worksheets Tools...

Screen shot of Kutools for Excel

btn read more     btn download     btn purchase

Add comment


Security code
Refresh