How to filter or select cells by cell color in Excel?
Normally you can fill cells with different colors for any purposes in Excel. If you have a worksheet with using different colors to indicate different type of contents and you want to filter or select those cells by the cell color, you may get it done as follows:
Recommended Productivity SoftwareOffice Tab: Use tabbed interface in Office as the use of web browser Chrome, Firefox and Internet Explorer.
Kutools for Excel: Adds 120 powerful new features to Excel. Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Brings back your familiar menus to Office 2007, 2010 and 2013 (includes Office 365).
You can filter rows by cell color with following steps:
Step 1: Select the column that you want to filter by cell color, and click Data > Filter, see screenshot:
Step 2: Then the filter arrow button will be appeared besides the title of selected column.
Step 3: Click the button, and move mouse over the Filter by Color item, and select one color to filter.
Then it shows the rows whose cells are filled by selected color, and hide other rows quickly. See screenshots:
You may want to select cells by cell color, the Find command can help you quickly select the same color of the cells. And you can do it with following steps:
Step 1: Select the range that you want to select the cells by specific color.
Step 2: Press the Ctrl + F shortcuts to open the Find and Replace dialog box. And click Find tab.
Step 3: Then click the Format button, and click Choose Format From Cell… item to select a cell with the specific color you want to select by.
Note: If there is no Format button in the dialog box, please click the Options button to get it.
Step 4: Click the Find All button in the Find and Replace dialog box. And it will filter all cells which have the same color as the selected cell. And then press Ctrl + A to select all cells.
Step 5: Then close the dialog box, and all cells meet the criteria are selected, then you can copy and paste them to a blank range as you want.
If you have installed Kutools for Excel, you can use its Select Cells with Format tool to select the rows that contains cells meeting criteria no matter the cells in which column.
Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.
Step 1: Specify a cell that you want to select other same color cells based on it.
Step 2: Click Kutools > Select Tools > Select Cells with Format…, see screenshot:
Step 3: In the Select Cells with Format dialog box, check the Interior color/shading from the Base Cell Background section. See screenshot:
Step 4: Then click OK, and highlight the range that you want to select all the same colored cells with the base cell from the pop out dialog box.
Step 5: And then click OK, a prompt box will appear to tell you how many cells are matched with the specific cell.
If you click Yes, all cells with the same color as the base cell have been selected. See screenshots: (If you click No, you can search again.)
Then you can copy and paste them to a blank range as you want.
Is your problem solved?
Recommended Productivity Tools
Office Tab: Using handy tabs in your Office, as the way of Chrome, Firefox and New Internet Explorer.
Kutools for Excel: 120 powerful new functions for Excel, Increase your productivity in 5 minutes. Save two hours every day!
Classic Menu for Office: Bring back familiar menus to Office 2007, 2010, 2013 and 365, as if it were Office 2000 and 2003.
Amazing! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every day!
More than 120 powerful advanced functions which designed for Excel:
- Merge Cell/Rows/Columns without Losing Data.
- Combine and Consolidate Multiple Sheets and Workbooks.
- Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion.
- Count by Colors, Paging Subtotals, Advanced Sort and Super Filter,
- More Select/Insert/Delete/Text/Format/Link/Comment/Workbooks/Worksheets Tools...