How to insert a radio button or option button in Excel?

Sometimes you may see a group of predefined options with circle holes allowing you to choose one of them, and the choice is exclusive. They are radio buttons or option buttons. It is quite useful with them to select one of a series of size as Small, Medium, and Large, or a series of color as Red, Orange, Yellow, Green, Blue, …etc.

Actually, we can add the radio buttons in Microsoft Excel 2007 and Excel 2010 manually. You can do it with following steps:

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Step 1: Go to the Controls group under Developer tab. (Where is Developer Tab in Excel 2007 and Excel 2010)

Step 2: Click the Insert button, and select the Option Button, see the following screen shot:

Step 3: Move mouse on working area, and draw a radio button.

Repeat the Step 2 and Step 3, and insert as many radio buttons as you need.

Step 4: Right click one of Option Buttons, and click the Edit Text item from context menu.

Step 5: Then the text above selected option button is editable, type a new name for the selected radio button. And rename other radio buttons based on your needs.

Step 6: Right click one of radio buttons, and click the Format Control item from the context menu, see the screen shot:

Step 7: In the Format Control dialog box, change the formatting styles of each radio button. See the following screen shot:

Where is Developer Tab in Excel 2007 and Excel 2010

By default, the Developer Tab is hidden from Ribbon in Excel 2007 and Excel 2010. You can follow these steps to show it on the Ribbon.

Show Developer Tab in Excel 2010
  • Step 1: In Excel 2010, click the File >> Options >> Customize Ribbon, see the following screen shot.
  • Step 2: In the right side, check the Developer option.
  • Step 3: Click OK.

Show Developer Tab in Excel 2007

Step 1: click the Office button >> Excel Options.

Step 2: Click the Popular button in the right bar, and check the Show Developer tab in the Ribbon option in the Top options for working with Excel section.

Step 3: Click OK.

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0#ISaac2013-11-19 01:37
in two c0lmn 2 check boxes in both, if i select one check box another one must unchecked automatically, the same thing i want to do it for 10 rows is it possible
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+2#Alan Linder2013-11-22 17:40
Same question as Isaac's; I need to create multiple rows, too.
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+3#Atul Guhe2013-12-02 06:01
Hello Sir,
I followed the instruction written above, but the problem is that my sheet having 10 number of question and each question having 5 option. When I select/click radio button at a time I can select only one in entire sheet.
I need your help to generate radio button for each question and for each option, so when a candidate try to click one option from each quection then he can do that easily.
My sheet is objective type question.
Kindly guide me regarding my queries.
I want to make my question sheet more user friendly.

Thank you
Atul Guhe
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0#MC2014-03-13 18:22
Great info above - Thank You!
additional question - I followed your steps for the radio button and applied to the 'insert button' - is there a way to change the button color? I can change the button font color - but the actual background/button color...
thank you,
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+1#Martin2014-03-26 17:19
I found this site with the same question as the other posters: how do I create radio buttons in a way that more than one can be checked at a time?

I worked it out!

Under DEVELOPER - Controls - Insert - Form Controls,

Select "Group Box (form control). Lay it out on your sheet. Now create your radio buttons within this group box. Only one radio button can be selected in this box (as per usual). Now though, create a second group box. Any radio buttons in this new box will be independant of those in the first.
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