How to limit cell entry to numeric value or a list in Excel?

Sometimes you design a workbook, and you want to control what people can enter in worksheet. For example, you can limit cell entry to a range of numeric value or a specific list. This article will show you the ways to limit cell value entries in Excel quickly.

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Hint


arrow blue right bubbleLimit cell entry to numeric value

You can set numeric value entries with specific limitation with following steps:

Step 1: Select the range that you will set the numeric value entries.

Step 2: Click the Data Validation button in the Data Tools group under Data tab.

Then the Data Validation dialog box pops up, and specifies the setting with following Step 3 and Step 4:



Step 3: In the Data Validation dialog box, select the Whole number item from the Allow: drop down box.



Step 4: In the Data validation dialog box, select one item from the Data: drop down box according to your needs.

Step 4: Input specific numbers for limitation in Maximum/Minimum/Length box according to your needs.

Step 5: Click OK.

This method is only able to set limitation for numeric values entered in cells. And the following method will guide you to set limitation for text entries.


arrow blue right bubbleLimit cell entry to a list of text value entries

You can set limitation for text entries with following steps:

Step 1: Preset all texts that other users can enter in cells, saying preset a list of name in A1: A9 as following screen shot show:

Step 2: Select the range that you will set limitation for text entries in cells.

Step 3: Click the Data Validation button under Data tab.

Step 4: In the Data Validation dialog box,

  • Select the List item from the Allow: drop down list
  • Check the In-cell dropdown option
  • Click the button to specify the preset source. In this case, it is the name list in A1:A9.

Step 5: Click OK.

Then select one cell in the range with text entries limitation, it adds an arrow besides the active cell. Click the arrow , it shows a drop down list with preset name list. You can select one name to fill active cell easily.



You can also set Input Message for numeric or text cell entries limitation, and set Error Alert for limitation as well.


arrow blue right bubbleRelative article:

How to limit characters length in a cell in Excel?


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