Navigation Pane – List Sheets, Workbooks, Columns, Names and insert auto text in Excel

If there are multiple opened workbooks which includes dozens of worksheets, to switch between the workbooks and find the specific worksheet will spend much time. With the help of Kutools for Excel' Navigation Pane utility, you can quickly and conveniently view all the opened workbooks and their worksheets in the navigation pane at a glance. In other hand, the range names of active workbook and column titles of active worksheet also can be listed in the pane. At the same time, Navigation Pane provides Auto Text feature to add your custom formulas, pictures, charts, ranges and so on for reusing. Demo

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arrow blue right bubbleSee what Excel Navigation Pane can help:

  • List all open workbooks: you can quickly click to navigate between all open workbooks (click for details);
  • List all worksheets: almost 10 times faster to navigate between sheet tabs (click for details);
  • Save and list custom formulas/pictures/charts/ranges as Auto Text entries for reusing by only one click (click for details);
  • List all columns (in active worksheet): you can quickly click on the column and go to the specific column in the active worksheet (click for details);
  • List all names (in active workbook): click on the name and you will be navigated to the exact position of the name (click for details);
  • Toggle Button: toggle all of the hidden sheets/columns to be visible and invisible;
  • Display hidden worksheets in Workbook & Sheet pane (click for details);
  • Display hidden name ranges in Name Manger Pane (click for details);
  • Preview Auto Text entries in the pane or in a floating preview pane (click for details);
  • Toggle between two latest sheets button: switch between just two sheets back and forth;
  • Refresh Button: refresh all the information of the navigation pane;
  • Scroll bar: makes it fluent to scroll the list from up to down; just as the way you do in browsing the web pages;
  • When you switch multiple sheets by using the sheet tab of Excel, you can also stay at the specific position of that sheet in the Navigation Pane;
  • Easily jump from one sheet (workbook, column or name range) to another by clicking the corresponding item in the pane;
  • The more worksheets (columns) you work with, the faster the process can be when using Navigation pane.

arrow blue right bubbleClick Kutools >> Navigation to enable the Navigation Pane, see screenshots:

shot navigation pane 01
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shot navigation pane 02

arrow blue right bubbleWorkbook & Sheet Tab: List all opened workbooks and their worksheets

With the Workbook & Sheet tab, you can quickly navigate between workbooks and worksheets.

Please click Kutools > Navigation to enable the Navigation Pane, and then click Workbook & Sheet tab in the Navigation Pane, see screenshot:

shot navigation pane 03 1. Click Navigation command to enable the Navigation Pane, and click it again will close the Navigation Pane.
2. Click shot-navigation-pane-button-1button to enable the Workbook & Sheet pane.
3. All opened workbooks are listed here, click to navigate between all opened workbooks. You click the shot-navigation-pane-button-2 button to close the workbook you need.
4. All worksheets of the current workbook are listed here, click to navigate between worksheets.
5.

shot-navigation-pane-button-3 : Hidden worksheets toggle button: one click will toggle all hidden worksheets to be visible, and click again will toggle all hidden worksheets to be invisible.

shot-navigation-pane-button-4: Toggle between two latest sheets button: switch between just two sheets back and forth.

shot-navigation-pane-button-5 : Refresh button: it will refresh the information of the Navigation Pane.

: Sort Acsending button: Press this button will sort all opening workbooks in ascending order, and press again to restore original sorting order.

: Sort Decsending button: press this button to sort all opening workbooks in descending order, and press again to recover original sorting order.

: Utility collection for workbooks: Click this button to quick access utilities in the Workbook group on the Enterprise tab.

: Utility collection for sheets: Click this button to quick access utilities in the Worksheet group on the Enterprise tab.


arrow blue right bubbleAuto Text Tab: Insert custom formulas, pictures, charts and so on for reusing

shot-navigation-pane-4 6. Click shot-navigation-pane-button-6button to enable the Auto Text pane.
7. The group names of auto text are listed here, you can create new group and delete any group you needn't use.
8. All of the auto text entries of selected group will be listed here.
9.

shot-navigation-pane-button-7 : Add new auto text button: click this button to add your custom auto text and give a group name for your auto text.

shot-navigation-pane-button-8 : Rename group name of auto text button: rename the selected group name of the auto text.

shot-navigation-pane-button-9: Export auto text button: export and save your custom auto text in a specific directory.

shot-navigation-pane-button-10 : Import auto text button: import your custom auto text into the auto text pane.

shot-navigation-pane-button-5: Refresh button: it will refresh the information of the Auto Text Pane.

To know more details about this Auto Text, please read this article: Easily create and insert Auto Text entry in Excel.


arrow blue right bubbleName Manager Tab: List all the range names of current workbook and enable to edit

With this Name Manager pane, all the range names of the active workbook are listed into the pane, and you can do such operations: create new name range, edit the named range, delete name range, and so on.

shot-navigation-pane-5 10. Click shot-navigation-pane-button-11 button to open the Name manager pane.
11. All of the range names within the active workbook are listed here, click to navigate between names.
12. In this Edit Name section, you can rename the selected range name in the Name box to your need, and change the reference of the range name in the Refers To text box, click shot-navigation-pane-button-12 button to cancel the changes, and click shot-navigation-pane-button-13 button to save the changes.
13.

shot-navigation-pane-button-7 : Add new name button: Click this button to add new range name as you need.

shot-navigation-pane-button-14: Create names from selection button: with this feature, you can quickly create multiple range names based on row or column labels.

shot-navigation-pane-button-12: Delete Name button: delete the selected range name as you want.

shot-navigation-pane-button-15: Edit Name button: In this Edit Name box, you can rename and change the selected range name and cell reference of the range name.

shot-navigation-pane-button-16: Name Manager: click this button to open the Name Manager dialog box.

shot-navigation-pane-button-5 : Refresh button: it will refresh the information of the Name ranges.

Here, I will introduce you the usage of the Create names from selection feature in the Name manager pane.

Supposing you already have existing row and column labels in your worksheet as following screenshot shown, and now you want to create range names based on these labels, the Create names from selection feature can help you to create multiple ranges names quickly and easily.

shot-navigation-pane-6

Select your range which you want to create range names, and in the Name manager pane, please click shot-navigation-pane-button-14 button in the top ribbon, and in the Create Names from Selection dialog box, check the options that you want to use, see screenshot:

shot-navigation-pane-7

And then click OK to close this dialog, and the range names have been created based on the row and column labels in the Name manager pane, see screenshot:

shot-navigation-pane-8


arrow blue right bubbleColumn List Tab: List the column names and titles of current worksheet

The Column List pane in the Navigation pane can list the column name and titles of the current worksheet.

shot-navigation-pane-9 14. shot-navigation-pane-button-17 : Column List tab: click this button to enable the Column List pane.
15. List all column titles of current worksheet here, click to navigate between columns.
16.

shot-navigation-pane-button-3 : Hidden columns toggle button: one click will toggle all hidden columns to be visible, and click again will toggle all hidden columns to be invisible.

shot-navigation-pane-button-5: Refresh button: it will refresh the information of the Column List pane.


Notes:

1. Stop automatically opening Navigation Pane when launching Excel by clicking Kutools > Navigation.

2. In the Navigation Options, you can set the following operations:

Please click Navigation Optionsshot-navigation-pane-button-18 button button to go to the Navigation Options dialog, see screenshot:

shot-navigation-pane-10

(1.) Show hidden sheets in the Worksheets list:

Normally, the hidden sheets are not displayed in the Workbook & Sheet pane, if you check this Show hidden sheets in the Worksheets list option in the Navigation Options dialog box, all the hidden sheets will be listed in the Workbook & Sheet pane, but they are displayed in grey fonts. If you click the line besides a hidden sheet, the hidden sheet will be unhide, and if you click the eye icon besides a visible sheet, the sheet will be hidden, see screenshots:

shot-navigation-pane-11 -2 shot-navigation-pane-12

(2.) Setting for previews of Auto Text entries:

A: If you check Show preview in Auto Text list option, your custom auto text will be displayed in the Auto Text pane as following screenshot shown:

shot-navigation-pane-13

If you uncheck the Show preview in Auto Text list option, you will get the following screenshot:

shot-navigation-pane-14

B: If you check Show floating preview of Auto Text entry option, when you put the cursor at the auto text, the floating preview will appear for you to view more clearly.

shot-navigation-pane-15
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shot-navigation-pane-16

(3.) Settings for Name manager:

shot-navigation-pane-17 A: Display name editor in the name manager option: if you check this option, the Name editor will be displayed in the Name manager pane, otherwise, it will be hidden.
B: Show hidden names in the name manager option: check this option, the hidden range names will appear in the Name manager pane.

arrow blue right bubbleSee Navigation Pane feature demo (video 1)

Video 1. Navigation Pane feature demo.


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