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Quickly create multiple levels drop-down list in Excel

In general, it’s easy to create a drop-down list with Data Validation feature in Excel. But how about creating a dynamic drop-down list with multiple levels, says 3 levels in Excel? Here, with the Dynamic Drop-down List feature of Kutools for Excel, you can easily create a 2-5 levels drop down list in Excel.

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

 Create a 2 levels drop-down list horizontally in Excel

Supposing you have a menu with 4 categories as below screenshot shown. Now you can apply the Dynamic Drop-down List feature to create a 2-level drop-down list in horizontal direction as follows:

1. Click Kutools > Drop-down List > Dynamic Drop-down List to enable this feature.

2. In the Dependent Drop-down List dialog, please configure as follows:
(1) Check the ModeA: 2 Levels dependent Drop-down list option in the Mode section;
(2) Specify the menu data in the Data Range box;
(3) Tick the Dynamic drop-down list horizontally option;
(4) Specify the destination range in the Output Range box;

Tips: In the Output Range box, please select two columns to output the dynamic drop-down.

3. Click the Ok button.

Now you have created a 2-level drop-down list in the horizontal direction. See screenshot:

 Create a 2 levels drop-down list vertically in Excel

You can also create a 2-level drop-down lists in the vertical direction easily with the Dynamic Drop-down List feature in Excel.

1. Click Kutools > Drop-down List > Dynamic Drop-down List to enable this feature.

2. In the Dependent Drop-down List dialog, please configure as follows:
(1) Check the ModeA: 2 Levels dependent Drop-down list option in the Mode section;
(2) Specify the menu data in the Data Range box;
(3) Specify the destination range in the Output Range box;

Tips:
(1) In the Output Range box, please select two rows to output the dynamic drop-down.
(2) Do not tick the Dynamic drop-down list horizontally option.

3. Click the Ok button.

Now you have created a 2-level drop-down list in the vertical direction. See screenshot:
shot dynamic drop down list 03


 Create a 2-5 levels drop-down list in Excel

For example, I have a table with continents, countries, and cities as below screenshot shown. And I will use the Dynamic Drop-down List feature to create a 3-level drop-down list in Excel.

1. Click Kutools > Drop-down List > Dynamic Drop-down List to enable this feature.

2. In the Dependent Drop-down List dialog, please configure as follows:
(1) Check the ModeB: 2-5 Levels dependent Drop-down list option in the Mode section;
(2) Specify the table in the Data Range box;
(3) Specify the destination range in the Output Range box;

Notes:

  • If your data contains headers, please check the My data has headers option.
  • In the Output Range box, you must select the number of columns which are equal to the data range column. Otherwise, it will pop up a prompt box as following screenshot shown after clicking the Ok button in the Dependent Drop-down List dialog.

shot dynamic drop down list 6

3. Click the Ok button.

So far, I have created a 3-level drop-down list. See screenshot:

Tips: If your data contains 4 (or 5) columns, this feature will create a 4 (or 5) levels drop-down list accordingly.


 Notes

1. In the Dependent Drop-down List dialog, you can click the Sample button to open the example sheet. However, this operation will close the current dialog.

2. You can apply the Clear Data Validation Restrictions feature of Kutools for Excel to clear the data validation of drop-down lists from selections.


 Demo: Create multiple levels drop-down list in Excel


Kutools for Excel includes more than 300 handy tools for Excel, free to try without limitation in 30 days. Download and Free Trial Now!

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Office Tab: Using handy tabs in your Office, as the way of Chrome, Firefox and New Internet Explorer.
Kutools for Excel: More than 300 Advanced Functions for Excel 2019, 2016, 2013, 2010, 2007 and Office 365.
Classic Menu for Office: Bring back familiar menus to Office 2007, 2010, 2013, 2016, 2019 and 365, as if it were Office 2000 and 2003.

Kutools for Excel

The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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