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Kutools for Excel 21.00 HOT

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Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365!

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It enables tabbed browsing, editing, and managing of Microsoft Office applications. You can open multiple documents / files in a single tabbed window, such as using the browser IE 8/9/10, Firefox, and Google Chrome. It's compatible with Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365. Demo

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How to add / attach a note to email in Outlook?

Sometimes you may want to add a note in a received Email message, while sometimes you may need to add notes when you are composing a message. This article is arranged to show you how to add notes in received Email message as well as add notes in composing Email message in details.

Add a note to a received email message as a flag

Forward notes to an email message as attachments

Insert notes in an email message with Insert Outlook Item feature

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Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
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arrow blue right bubbleAdd a note to a received email message as a flag

Supposing you received an email message with some special information, it seems hard to add a note to mark it. Actually you can note the information with the Flag feature easily.

Step 1: Select the received email message you will add a note for.

Step 2: Click the Follow Up > Custom in the Tags group under the Home tab in Outlook 2010 / 2013; or click the Follow up button in the toolbar in Outlook 2007.

By the way, you can also right click the Follow up button behind the message, and select the Custom in the drop down list.
Step 3: In the Flag to: box, enter the note you will add for the received message.

Step 4: Click OK button.

The added note will show above the message header when previewing in the Reading Pane. It also displays above the message header when you open the received message in a new message window.

Note: If your Email account type is SMTP, for example the Gmail, you are not able to custom the follow up text and add note for received messages.


arrow blue right bubbleForward notes to an email message as attachments

You may have created some notes before, and now you want to share these notes with others. Therefore here is guidance to forward notes with an email message.

Step 1: Shift to the Note view in Outlook.

Step 2: Select and highlight the notes you will forward.

Step 3: Forward selected notes:

  1. In Outlook 2010 / 2013, click the Forward button in the Actions group under the Home tab;
  2. In Outlook 2007, click the Actions > Forward.

Step 4: Now you get into a Message window, the notes are inserted in a new message as attachments. Compose the message and send it.


arrow blue right bubbleInsert notes in an email message with Insert Outlook Item feature

When you are composing a message, you can insert existing notes in current message as attachments or plain text in the message.

Step 1: Click the Home > New Email in Outlook 2010 / 2013, or click the File > New > Mail Message in Outlook 2007.

Step 2: Click the Outlook Item in the Include group under the Insert tab.

Step 3: In the Insert Item dialog box,

  1. Select and highlight the Notes in the Look in: box;
  2. Select and highlight notes you will send in the Items: box;
  3. Notes will show as text only or attachment in message, check one option in the Insert as section;
  4. Click OK button.

Step 5: Compose current message and send it.


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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  • To post as a guest, your comment is unpublished.
    Сергей Друзь · 4 days ago
    "Add A Note To A Received Email Message As A Flag"
    I've «Microsoft Office 2019 - Outlook» this method not working! Can't find a dropdown with ··· Follow Up > Custom...
  • To post as a guest, your comment is unpublished.
    Sam · 3 months ago
    Microsoft is so suck! Can you imagine through decades they never think about adding this function into the email system? Also, the search function sucks too. You cannot search a key word in a specific email. You also cannot search some words with space. It will just give you thousands of results for each individual word (not a combination)
    • To post as a guest, your comment is unpublished.
      kellytte · 3 months ago
      Hi Sam,
      If you need to search a keyword in a specific email, you can open this email in the Message window, click Message > Find (or press F4 key) in the window, and then search as you need.

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