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How to split text by space/comma/delimiter in Excel?

If you have a column list of data and you want to split them into several columns by a specific delimiter just like the below screenshots shown, how can you split them in Excel? Maybe some of users think of the Text to Column function only, but now I will introduce not only Text to Columns function, but also a VBA code for you.

Split text strings into multiple columns by space/comma/delimiter by Text to Columns feature

Text to Columns feature is very useful to split a list to multiple columns in Excel. This method is talking about how to split data by specified delimiter with Text to Column feature in Excel. Please do as follows:

1. Select the column list you want to split by delimiter, and click Data > Text to Columns. See screenshot:

2. Then a Convert Text to columns Wizard dialog pops out, and check Delimited option, and click Next button. See screenshot:

3. In the opening Convert to Text to Columns Wizard - Step 2 of 3 dialog box, please check the delimiter you need to split the data by.

Note: If you need to split your text string by a special delimiter, please check the Other option, and then type the delimiter into following box.

4. Click Finish. Now you can see the column list in selection has been split into multiple columns by the specified delimiter.

Extract numbers (or text) only from one cell/column into different columns/rows

Kutools for Excel enhances its Split Cells utility and supports to batch extract all text characters or numbers from one cell/column into two columns/rows.

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Split text strings into multiple rows/columns by space/comma/delimiter with Kutools for Excel

Above method can only split text strings into multiple columns. This method will introduce Kutools for Excel's Split Cells utility to split text strings into multiple rows or columns by specified delimiter in Excel easily.

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1. Select the range you will split text strings (in our case we select the range A1:A9 ), and click Kutools > Text > Split Cells.
doc split text 01

2. In the opening Split Cells dialog box, please check the Split to Rows option or Split to Columns options as you need in the Type section, next specify a delimiter in the Specify a separator section, and click the Ok button. See screenshot above:

Now another Split Cells dialog box pops out, please select the first cell of destination range and click the OK button.
doc split text to rows columns 10

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Demo: Split text strings into multiple rows/columns by space/comma/delimiter


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Comments (29)
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Hina
Hina
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hina excel ghskj t'amfngeh 'afkndjgb s'difhjsdfnsalodfhakaf
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NoName
NoName
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:D It's cool! P.S. Why do I need to add more words here... :-?
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Apparao
Apparao     NoName
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It very simple and easy to understand.
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Reena
Reena
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Thanks for this information. It's very useful and easy to understand.
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Home Address
Home Address
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Please enter text of your comment!
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Samuel
Samuel
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Kudos to you guys you make my day
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Sriram Balaji
Sriram Balaji
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i need to sperate a word from sentence in excel sheet which is present in the single cell. eg : abcds ----- sri
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Some Guy
Some Guy
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This saved me hours of retyping a list of addresses. THANK YOU!!!!
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An African Dictator
An African Dictator
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Thanks god, and by that I mean you for this. Saved me a lot work. Thank you again.
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Someone in the offic
Someone in the offic
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THAK YOU!!!
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Huy Nguyen
Huy Nguyen
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"172.22.118.13
255.255.255.192
172.22.118.1"

how do i split that cell information into 3 columns?
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kellytte
kellytte     Huy Nguyen
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Hi Huy,
How do you want to split the cells by? By length? By delimiter of dot? Or others?
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Suraj Gupta
Suraj Gupta
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Thank you so much for posting this, it's really very helpful at times.
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Cosmas Kirui Tugatt
Cosmas Kirui Tugatt
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Hello, How do i separete a long sentence into columns like


12534_MK_EC0102-Kanyuambora_OUTA 172.22.118.13 255.255.255.192 172.22.118.1. I need the process of separating to columns of: Site ID 12534_MK_EC0102; Site Name Kanyuambora_OUTA;IP 172.22.118; Mask 255.255.255; Gateway 172.22.118.1. Kindly assist.
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kellytte
kellytte     Cosmas Kirui Tugatt
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Hi Cosmas,
You can apply the Text to Columns feature on the Data tab in Excel Ribbon. In the Wizard, please set both delimiters of space and custom delimiters -, and it will split your long cell content to desired columns.
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TxCentrist
TxCentrist     Cosmas Kirui Tugatt
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You can use the FIND and LEN commands to separate fields, for example :
A1: 12534_MK_EC0102-Kanyuambora_OUTA 172.22.118.13 255.255.255.192 172.22.118.1.
B1: =FIND(" ",$A$1) B2: =FIND(" ",$A$1,B1+1) B3: "Fill Down From B2"
C1: =LEFT($A$1,B1) C2: =RIGHT(LEFT($A$1,B2),B2-B1) C3: "Fill Down From C2"
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kellytte
kellytte     Cosmas Kirui Tugatt
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Hi Cosmas,
How do you want to split the lone sentences by? In your example, you can split the sentence by the delimiter “_” or “;” or “.”
Just try them as you need!
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Guest
Guest
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Thanks. It is really helpful.
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Eric
Eric
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Ok, so here is a problem I am stuck on that I cannot seem to resolve. I am looking to break up a long string of text with the following requirements:
1) Text can only be broken up at a space (not in the middle of a word)
2) The total length for each parsed cell must be as close to 40 characters as it can get using the space rule above.

For example, this comes in a single cell: "It was the best of times, it was the worst of times, it was the age of wisdom, it was the age of foolishness, it was the epoch of belief". In this example, I would expect the formula to break up this text into 4 cells:

It was the best of times, it was the
worst of times, it was the age of
wisdom, it was the age of foolishness,
it was the epoch of belief

I keep getting wrapped around the axle trying to use a combo of left,mid,right and search/find formulas, but not only is it very inelegant, but as soon as I run into a non-unique word, my find formula breaks down.
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Bob
Bob
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This just shows how horrible excel is...how about a SPLIT function?? Duh...
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kellytte
kellytte     Bob
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Hi Bob,
Kutools for Excel has released this feature – Split Cells. This feature can not only split cells by all kinds of delimiters to columns, but also split cells to rows. What’s more, it supports to split number and text from selected cells too.
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Sunny
Sunny
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How do we split kyzwell5konfgwell3k into columns. I need only the on has to be selected as delimit and separate into two words.
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kellytte
kellytte     Sunny
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Hi Sunny,
The Text to Columns (Excel built-in feature) supports to split a cell to columns by a given character, and the Split Cells feature of Kutools for Excel also supports to split cells by one character.
If you need to split cells by a string of characters, you’d better apply a VBA macro.
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Juan
Juan
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thanks so much, this really made my life easier!
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AbdulAzeez
AbdulAzeez
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Thank you This Saved my time !
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kanchan
kanchan
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hi ,

i have flat file which having delimiter so i want to read the value of passing position having before and after delimiter. is there any way to get these vale
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Sunny
Sunny     kanchan
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Hi, I do not understand your problem clearly. If you want to get the values before and after a specific delimiter separately, the both of methods mentioned in this tutorial can help you, you just need to change the delimiter to your need, and follow the steps to finish. Or you can give me more details about your problem for me to get it clearly.
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Kanchan
Kanchan
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Hi
I have a string like a, b,c,d,,a,d,e,f,a,b,f... etc. I want to replace a value of 'd' which having a Position of 7th after delimiter. Can you suggest how to find a position after delimiter and replace exact Position value.
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Sunny
Sunny     Kanchan
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Hi, Kanchan, here is a code you can try:
Sub changeText()
    Dim xSplit, xStr As String
    Dim xPos As Integer
    Dim xArr As Variant
    Dim xRng, xSetRng As Range
    On Error Resume Next
    Set xRng = Application.InputBox("Select the cell you want to extract：", "Kutools for Excel", , , , , , 8)
    xSplit = Application.InputBox("Type the delimiter：", "Kutools for Excel", , , , , , 2)
    xPos = Application.InputBox("Type nth delimiter：", "Kutools for Excel", , , , , , 1)
    xStr = Application.InputBox("Type the string or character you want to replace with：", "Kutools for Excel", , , , , , 2)
    Set xSetRng = Application.InputBox("Select the cell to place result：", "Kutools for Excel", , , , , , 8)
    xArr = Split(xRng.Text, xSplit)
    xArr(xPos) = xStr
    xSetRng.Value = Join(xArr, ",")
End Sub

Hope it can help you.
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