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How to insert a printable background image in Excel?

When we insert a background with clicking Background button under Page Layout tab in Excel, the background is not printable, and you cannot view the background in print preview. Is it possible to print a background image in Excel? Yes, there is a special method to insert a printable background image in Excel.

Insert a printable background image in Excel with drawing a shape (8 steps)

Insert a printable background image in Excel with Kutools for Excel (3 steps)

Insert multiple images into cells and fit to the cell size with Kutools for Excel


Insert a printable background image in Excel:

With Kutools for Excel’s Insert Watermark utility, you can quickly insert the backgroud image or text into the active worksheet, and the background can be printed as well as you need.

doc insert printable image 018

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


arrow blue right bubble Insert a printable background image in Excel with drawing a shape


To finish this job, please do with the following steps one by one:

1. Click the Insert > Shapes, and select a rectangles shape, see the following screenshot:

doc-insert-printable-image1

2. Draw a shape as large as you need in active worksheet.

3. The Drawing Tools is active now, please click the Shape Fill button and fill the shape with white.

doc-insert-printable-image1

4. Click the Shape Outline button, and replace the outline color with white as well as following screenshot shown.

doc-insert-printable-image1

5. Then right click the shape, and select the Format Shape item from the context menu.

doc-insert-printable-image1

6. In the Format Picture dialog box in Excel 2010 or Format Picture pane in Excel 2013, please do the following operations:

doc-insert-printable-image1  In Excel 2010:
 (1.) Click Fill option from the left pane;

 (2.) Select the Picture or texture fill option;

 (3.) Click the File button to specify a image to fill this shape;

 (4.) Check the Tile picture as texture option;

 (5.) Change the Transparency to 75% as you need to
 make the background image like watermark.
doc-insert-printable-image1 In Excel 2013:
(1.) Click Fill & Line button;

(2.) Under the Fill section:

   Select the Picture or texture fill option;

    Click the File button to specify a image to fill this shape;

   Check the Tile picture as texture option;

   Change the Transparency to 75% as you need to make
 the background image like watermark.

 

7. In the same dialog, then do the following operations:

doc-insert-printable-image1 In Excel 2010:
(1.) Click Properties option at left bar;

(2.) Select the Move and size with cells option in Object
 positioning section;

(3.) Check the Print Object option.

doc-insert-printable-image1 In Excel 2013:
(1.) Click Size & Properties button;

(2.) Under the Properties section:

    Select the Move and size with cells option;

     Check the Print Object option.

8. Click Close button. Then the shape filled with pictures looks like a background image. What's more, it can be printed out when you print the active worksheet. See the following screenshot:

doc-insert-printable-image6

Note: After inserting this background picture, you will not be allowed enter any text within the picture range.


arrow blue right bubble Insert a printable background image in Excel with Kutools for Excel

The above method has its own limit that you can’t enter any text after inserting the background image, but, if you have Kutools for Excel, with its Insert Watermark feature, you can quickly insert the image or text watermark which can be printable as well as you need.

After installing Kutools for Excel, please do as follows:

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days

1. Go to the worksheet which you want to insert the printable background image, and click Kutools > Insert > Insert Watermark, see screenshot:

doc-insert-printable-image15

2. In the Insert Watermark dialog box, select Picture Watermark option, and click Select Picture button, and in the Open dialog box, please specify the image that you want to insert as printable background, see screenshot:

doc-insert-printable-image16

3. Then click Open button to return to the Insert Watermark dialog, and then click Apply or Ok, and the selected image has been inserted into the worksheet background, when you print it, the background image will be printed as well. See screenshot:

doc-insert-printable-image17

Notes:

1. After inserting the watermark background, you can also type the text into the worksheet.

2. With this feature, you can also insert the text watermark as you need.

Download and free trial Kutools for Excel Now !


arrow blue right bubble Demo: Insert a printable background image in Excel with Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


arrow blue right bubble Insert multiple images into cells and fit to the cell size with Kutools for Excel

Sometimes, you may need to insert multiple pictures into worksheet, normally, you just can insert only one picture into the worksheet once time, this may be time-consuming if there are lots of pictures need to be inserted. But, with the Import Pictures utility of Kutools for Excel, you can deal with this task quickly and easily.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days

After installing kutools for Excel, please do as follows:

1. Click Enterprise > Import / Export > Import Pictures, see screenshot:

doc-insert-printable-image6

2. In the Import Pictures dialog box, click Add button to select from File or Folder to add the images into the list box, see screenshot:

doc-insert-printable-image6

3. Then click Import size to go to the Import Picture Size dialog to  set the size for the imported pictures, see screenshot:

doc-insert-printable-image6

4. And then click Ok > Import, and select a cell where you want to insert the pictures in the popped out prompt box, see screenshot:

doc-insert-printable-image6

5. Then click OK button, and the selected images have been inserted into the cells, see screenshot:

doc-insert-printable-image6

Download and free trial Kutools for Excel Now !


arrow blue right bubble Demo: Insert multiple images and fit to the cell size with Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


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  • To post as a guest, your comment is unpublished.
    Tareq · 9 months ago
    It was very much helpful. Thanks a lot.
    Kutools sets the image as a header. But If someone wants to add 2 image in the header then what to do? Would you please suggest.
    • To post as a guest, your comment is unpublished.
      skyyang · 9 months ago
      Hi, Tareq
      Yes, as you said, Kutools sets the image as a header, and it only can insert one picture each time.
  • To post as a guest, your comment is unpublished.
    John · 1 years ago
    If you need the background strictly for printing purposes, I set the image as my background using typical methods. Set cells to no fill as necessary, then highlight everything that I am planning to print. Next I copy and paste in the same position except make sure to paste as an image. Now you can print all of your information with your background. If you need to edit something later, delete the image edit the data than repeat the procedure.
  • To post as a guest, your comment is unpublished.
    Jenna Milane · 2 years ago
    I have inserted my picture and it prints YAY!
    Now I need it to not obscure my text ie send it to the back. Is there a way to do that?
  • To post as a guest, your comment is unpublished.
    Scott Tarr · 2 years ago
    The downside to this tool is that it doesn't seem to work like the Word watermark function that allows me to scale the image watermark. So I started over and opened the image in Photoshop to manually enlarge the image to scale it into Excel properly.

    That didn't work because Kutools scaled it back what it was prior to me enlarging the image manually.

    Not sure why this is done this way unless I'm missing a step whereby I can set the scale.
  • To post as a guest, your comment is unpublished.
    Aynaz · 3 years ago
    Many thanks.that was really helpful.I tried and it worked.