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How to select all negative numbers in Excel?

Author: Xiaoyang Last Modified: 2012-12-11

Sometimes there are many positive numbers and negative numbers in a range in Excel. You may want to select, copy, or delete those negative numbers. Here we are going to show you tricky tips to select all negative numbers in Microsoft Excel.

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Select all negative numbers with IF formula

Select all negative numbers with Kutools for Excel

arrow blue right bubble Select all negative numbers with IF formula

We can apply the IF formula to identify and returns the negative numbers in active cell. You can do it with following steps:

Step 1: In a blank cell, enter the formula =IF(A1<0,a1,""), and press the Enter key, in this case, enter the formula in cell F1.


Step 2: Select the range of F1:H7, which has same size as A1:C7.

Step 3: Click the Home > Fill > Down and Fill > Right to copy the formula to every cell in the range of F1:H7.

Now it copies all negative numbers in A1:C7, and pastes each negative numbers in corresponding position in the range of F1:H7. See the following screenshot:


arrow blue right bubble Select all negative numbers with Kutools for Excel

If you have installed Kutools for Excel, its Select Specific Cells tool can help you select all negative numbers in a selection directly.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

Step 1: Select the range that you will select the negative numbers from.

Step 2: Click the Kutools > Select Tools > Select Specific Cells….


Step 3: In the Select Specific Cells dialog box, specify the settings as following:

  • Check the Cell option;
  • Select the Less than from the Specify type drop down box;
  • Enter the number of 0 behind the Specify type.


Step 4: Click OK or Apply, then it selects all negative numbers in the selection at once. See screenshot:


Select Specify Cells tool can selects cell or entire row from a specified range that meet certain criteria. Once selected, you can apply other operations (such as, formatting or delete) to the cells or entire row. Click to know more

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Comments (3)
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This comment was minimized by the moderator on the site
There is a simpler way to convert all negative to Zero for people who do not have Kutools

Please follow the steps provided below:

1. Select the data wherein you want to convert the negative number as "0"
2. Press "Ctrl +H", or on the tool bar click on "Find and Select" and Click "Replace"
3. In Find What enter "-" sign and under "replace with", enter "****" sign.
4. Click replace all. All your negative number will be looking like ****4 instead of -4
5. Now with the data selected press "Ctrl+G" to open GOTO option
6. Click on "Special",
7. Enable only the "Constant" radio button, and select only "Text" rest all should be unchecked as shown in the image
8. Click Ok
9. Now press 0 from your keyboard and click "Ctrl + Enter" at the same time

Boom all your negative values are converted to Zero
This comment was minimized by the moderator on the site
That's a great workaround, thanks Ravi!. Going to see if I can apply it to positive numbers...
This comment was minimized by the moderator on the site
You are welcome Tom. Do let me know if you require any more help with excel.
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