How To Combine Multiple Cells Into A Cell With Space, Commas or other separators In Excel?

When you combine the cells from multiple columns or rows into a single cell, the combined data may be separated by nothing. But if you want to separate them with specified marks, such as space, commas, semicolon or others, how can you do? This tutorial will introduce some methods for you.

• Concatenate row or column of cells into one cell with space, comma or other separators by using formulas
• Concatenate row or column of cells into one cell with space, comma or other separators by the User Defined Function
• Concatenate row or column of cells into one cell with line break by using formulas
• Concatenate row, column or range of cells into one cell with specified separator by using a wonderful feature

Concatenate row or column of cells into one cell with space, comma or other separators by using formulas

In Excel, you can use the below formulas to combine a row of cells or a column of cells into a single cell.

• Method A: Use "&" operator to combine cells
• Method B: Use Concatenate function to combine cells
• Method C: Use Textjoin function to combine cells (Excel 365 and later versions)

Method A: Use "&" operator to combine cells

In Excel, you can use the "&" operator to combine different text strings or cell values.

Please enter the below formula to concatenate the cells in multiple columns: (separate the combined results with space, you can replace the blank with other separators as you need.)

And then, drag the fill handle down to the cells that you want to apply this formula, and the data from different columns have been merged into one cell, see screenshot:

Method B: Use Concatenate function to combine cells

The Concatenate function in Excel is also used to join multiple text strings or cell values into one cell.

Please enter or copy the below formula into a blank cell:

And then, drag the fill handle down to the cells that you want to apply this formula, you will get the following result:

Method C: Use Textjoin function to combine cells

If you have Excel 365 and later versions, there is new function-Textjoin, this function also can help you to combine multiple cells into one cell.

Enter or copy the following formula into a blank cell:

Then, drag the fill handle to apply this formula to other cells, see screenshot:

Layoff season is coming, still work slowly?
-- Office Tab boosts your pace, saves 50% work time!

•  Amazing! The operation of multiple documents is even more relaxing and convenient than single document;
•  Compared with other web browsers, the interface of Office Tab is more powerful and aesthetic;
•  Reduce thousands of tedious mouse clicks, say goodbye to cervical spondylosis and mouse hand;
•  Be chosen by 90,000 elites and 300+ well-known companies!

Full feature, Free Trial 30-day          Read More             Download Now!

 

Concatenate row or column of cells into one cell with space, comma or other separators by the User Defined Function

In Excel, you can also create a User Defined Function to combine cells of row or column into a single cell with spaces or specified marks.

1. Hold ALT + F11 keys on the keyboard to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module, and copy the VBA into the module.

VBA: Combine cells based on row or column into one with specific separator:

Function Combine(WorkRng As Range, Optional Sign As String = "~") As String
Dim Rng As Range
Dim OutStr As String
For Each Rng In WorkRng
    If Rng.Text <> " " Then
        OutStr = OutStr & Rng.Text & Sign
    End If
Next
Combine = Left(OutStr, Len(OutStr) - 1)
End Function

Tip: In the above script "Function Combine(WorkRng As Range, Optional Sign As String = "~") As String", the separator "~" is specified to separate the combined result, you can change it to meet your need.

3. Then please type formula =Combine(A2:C2) in a blank cell, and then drag the fill handle over the range that you want to apply this formula, all of the cells in the row will be combined into a cell with dashes. See screenshot:

Concatenate row or column of cells into one cell with line break by using formulas

Sometimes, you may want to use the line break to separate the concatenated text string, normally, the CHAR(10) will return the line break character. Here, you can use the below methods to solve this task:

• Method A: Use Concatenate function to combine cells with line break
• Method B: Use Textjoin function to combine cells with line break (Excel 365 and later versions)

Method A: Use Concatenate function to combine cells with line break

Here, you can combine the concatenate function with the Char(10) character together to get the merged result which is separated by line break.

1. Please type or copy the below formula:

Then, drag the fill handle down to the cells you want to apply this formula, and you will get the following result:

2. Then, you should click Home > Wrap Text to format the cells, and then, you will get the result as you need:

Method B: Use Textjoin function to combine cells with line break (Excel 365 and later versions)

May be the above formula is somewhat difficult if there are multiple cells needed to be combined, so, the Textjoin function can deal with this task quickly and easily.

Please enter or copy the below formula into a blank cell:

After getting the combined results, please remember to format the formula cells to Wrap Text, see screenshot:

Concatenate row, column or range of cells into one cell with specified separator by using a wonderful feature

If you are annoying with the above formulas and code, here, I can recommend a useful tool- Kutools for Excel, with its Combine feature, you can quickly combine cell values by row, column or a range into one single cell.

After installing Kutools for Excel, please do as this:

1. Select a range cell values that you want to combine into a cell.

2. Please apply this function by clicking Kutools > Merge & Split > Combine Rows, Columns or Cells without Losing Data. See screenshot:

3. In the popped out dialog box, please specify the operations you need as following screenshot shown:

4. Then, click Ok, you will get the result as below screenshot shown:

1). Combine cell values into one cell for each row:

2). Combine cell values into one cell for each column:

3). combine a range of cell values into one single cell:

Click to Download Kutools for Excel and free trial Now!

More relative combine rows and columns articles:

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

• Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
• Merge Cells/Rows/Columns and Keeping Data; Split Cells Content; Combine Duplicate Rows and Sum/Average... Prevent Duplicate Cells; Compare Ranges...
• Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
• Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
• Favorite and Quickly Insert Formulas, Ranges, Charts and Pictures; Encrypt Cells with password; Create Mailing List and send emails...
• Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
• Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
• Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
• Pivot Table Grouping by week number, day of week and more... Show Unlocked, Locked Cells by different colors; Highlight Cells That Have Formula/Name...

Read More... Full Features 30-Day Free Trial... Purchase... 

---

Office Tab - brings tabbed interface to Office, and make your work much easier

• Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
• Open and create multiple documents in new tabs of the same window, rather than in new windows.
• Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

Read More... Full Features 30-Day Free Trial... Purchase...