How to combine cells into a cell with space, commas and semicolon in Excel?

When you combine the cells of a range into a single cell, the combined data may be separated by nothing. But if you want to separate them with specified marks, such as space, commas, semicolon or others, how can you do? This tutorial will introduce some cuts for you.

Merge row / column of cells into one cell with specified separator by formula

Merge row / column of cells into one cell with specified separator by Function

Merge row / column / range of cells into one cell with specified separator by Kutools for Excel

Merge row / column of cells into one cell with specified Separator by formula

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In Excel, you can use a formula to combine a row of cells or a column of cells into a single cell. Please do as follows:

Combine cells based on row or column into one with space

Typing the formula = A1&" "&B1&" "&C1 into a blank cell, and then drag the fill handle down to apply this formula, all of the row cells have been combined into a cell with spaces . See screenshot:

Tip: If you want to merge the cell values based on column, you just need to enter this formula = A1&" "&A2&" "&A3&" "&A4&" "&A5&" "&A6  in adjacent blank cell that you want to get the result. And you will get the following result:

Combine cells based on row or column into one with commas

Typing the formula =A1&","&B1&","&C1 into a blank cell, then drag the fill handle over the range that you want to apply this formula, all of the cells in a row will be combined into a cell with commas.See screenshot:

Tip: You can also merge the column of cell values into one cell with commas, just type this formula = A1&","&A2&","&A3&","&A4&","&A5&","&A6 to get the following result as you need.

Note: you can change ","to meet your needs. For example, if you want to separate the data with semicolons, you can change "," to ";".

Merge row / column of cells into one cell with specified Separator by Function

In Excel, you can also use function to combine cells of row or column into a single cell with spaces or specified marks.

1. Hold ALT + F11 keys on the keyboard to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module, and copy the VBA into the module.

VBA: Combine cells based on row or column into one with specific separator:

Function Combine(WorkRng As Range, Optional Sign As String = "-") As String
'Update 20130815
Dim Rng As Range
Dim OutStr As String
For Each Rng In WorkRng
    If Rng.Text <> " " Then
        OutStr = OutStr & Rng.Text & Sign
    End If
Next
Combine = Left(OutStr, Len(OutStr) - 1)
End Function

3. Typing formula =Combine(A1:C1) in a blank cell, and then drag the fill handle over the range that you want to apply this formula, all of the cells in the row will be combined into a cell with dashes. See screenshot:

Tip: With above User Defined Function, you can also combine cell values based on column, you just need to enter this formula =Combine(A1:A6) to get the merged data as you need, see screenshot:

Note: In the above code "Function Combine(WorkRng As Range, Optional Sign As String = "-") As String", you can change the separator "-" to meet your need. 

Merge row / column / range of cells into one cell with specified separator by Kutools for Excel

If formula and function are difficult for you, you can quickly combine cell values by row, column or a range into one single cell with Kutools for Excel's Combine function.

After installing Kutools for Excel, please do as below:

1. Select a range cell values that you want to combine into a cell.

2. Please apply Combine function by clicking Kutools > Combine. See screenshot:

3. And a dialog will be displayed, and then do as follows:

(1.) If you select Combine columns in the To combine selected cells according to following options section in the Combine Columns or Rows dialog, the data in each row will be merged into a cell, do as follows:

A. Check Combine columns in the To combine selected cells according to following options section;

B. Select the separator you want to separate the combined data in Specify a separator section;

C. Select the place you want to put the result in from the drop-down box;

D. Select one type from the Options section.

Then click OK or Apply button, the values in each row will be merged. See screenshot:

(2.) And if you want to merge each column values to one cell with specific separator, please do as this:

A. Check Combine rows in the To combine selected cells according to following options section;

B. Specify a separator you want to separate the combined data in Specify a separator section; 

C. Select the place you want to put the result in from the drop-down box;

D. Select one type from the Options section. 

Then click OK or Apply button, the values in each column will be merged and they are separated by the specific marks. See screenshot:

(3.) If you need to combine a range of cell data into one single cell, please do as this:

A. Check Combine into single cell in To combine selected cells according to following options section;

B. Select the separator you want to separate the combined data in Specify a separator section.

Then click OK or Apply button, and you will get the following result, see screenshot:

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Relative articles:

• Merge cells (combine cells contents) without losing data
• Merge rows without losing data
• Merge columns without losing data

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