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How to copy values and formatting from a range to another in Excel?

Author: Sun Last Modified: 2020-05-08

When you want to only copy a range of cells' values and format, and do not copy the formula in cells, how can you quickly copy it? The following tricks are telling you how to get it done.

Copy values and all formatting with Paste Special in Excel

Copy values and all formatting with VBA

Copy data with Kutools for Excel good idea3

In Excel, copy values and formatting only can do as follows:

1. Select the range you want to copy;

2. Click Edit > Copy, or right click and select Copy;

3. Select a cell or range you want to paste the values and formatting;

4. Choose Edit, Paste Special or right click and choose Paste Special, and click Values and source formatting, see screenshot:

5. Then only the values and cell formatting are pasted in the selected cell.

Running VBA can quickly copy values and formatting.

1. Hold ALT button and press F11 on the keyboard to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module, and copy the VBA into the module.

VBA: Copy values and all formatting

Sub CopyValuesAndNumberFormats()
'Update 20130815
Dim CopyRng As Range, PasteRng As Range
xTitleId = "KutoolsforExcel"
Set CopyRng = Application.Selection
Set CopyRng = Application.InputBox("Ranges to be copied :", xTitleId, CopyRng.Address, Type:=8)
Set PasteRng = Application.InputBox("Paste to (single cell):", xTitleId, Type:=8)
PasteRng.PasteSpecial xlPasteValuesAndNumberFormats
PasteRng.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
End Sub

3. Click Run button or press F5 to run the VBA. And there is a dialog displayed on the screen, and you should select the range cells that you want to copy the values and formatting. See screenshot:

5. Click Ok and another dialog is displayed for you to select a cell to paste the result. See screenshot:

6. Click Ok, then the cells' values and formatting are pasted in the selected cell. See screenshot: 

Note: With this VBA code, you can also paste the values and formatting into other worksheets that you want..

If you just want to copy values only, format only or values and number formatting only, you can use Kutools for Excel’s Copy Ranges.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the data, and click Kutools > Copy Ranges. And then select the option you need.
doc copy ranges 1 doc copy ranges 2

2. Then click Ok, and select a cell to paste the data.

Paste Formulas
Paste Values
doc copy ranges 3
doc copy ranges 4
Paste Formats
Paste Displayed value
doc copy ranges 5
doc copy ranges 6
Paste Formulas and number formats
Paste Values and number formats
doc copy ranges 7
doc copy ranges 8

Paste Comments

doc copy ranges 9

Note: If you want to keep the row height or column width, just check Including row height or Including column width.

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This comment was minimized by the moderator on the site
Lifesaver on a Friday afternoon for my "quick" automated tool, thank you! 
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