How to reference same cell from multiple worksheets in Excel?
Supposing you have a workbook which contains multiple worksheets, and now you want to extract the data within the same cell across multiple worksheets into one master worksheet. For example, pull cell B8 from Sheet1, Sheet2, Sheet3, Sheet4… into a master sheet as following screenshot shown. How could you solve this task quickly and easily in Excel?
If your worksheet names are default sheet names, such as Sheet1, Sheet2, Sheet3...,you can use a formula to deal with this job quickly in Excel.
1. First, you should create a list of helper numbers, please enter 1, 2, 3, 4... sequence numbers which indicate the worksheets you need to reference, see screenshot:
2. Then, enter the below formula into the cell where you want to extract the data, and then drag the fill handle down to the cells you want to appy this formula, and all the same cell value from multiple worksheets have been extracted, see screenshot:
Note: In the above formula, E2 is the helper number that you entered in step 1, and B8 is the cell reference that you want to extract. This formula is only works well if the sheet names are Sheet1, Sheet2, Sheet3...
If there are dozens of worksheets which sheet names are various contents instead of the Sheet1, sheet2, in this case, the following VBA code can help you fill the same cell references from multiple worksheets into one worksheet at once.
1. In the Master worksheet, click cell B8 which is the cell you want to extract from other worksheets.
2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.
3. Click Insert > Module, and paste the following code in the Module Window.
VBA code: reference same cell from multiple worksheets
Sub AutoFillSheetNames() 'Update by Extendoffice Dim ActRng As Range Dim ActWsName As String Dim ActAddress As String Dim Ws As Worksheet On Error Resume Next xTitleId = "KutoolsforExcel" Set ActRng = Application.ActiveCell ActWsName = Application.ActiveSheet.Name ActAddress = ActRng.Address(False, False) Application.ScreenUpdating = False xIndex = 0 For Each Ws In Application.Worksheets If Ws.Name <> ActWsName Then ActRng.Offset(xIndex, 0).Value = "='" & Ws.Name & "'!" & ActAddress xIndex = xIndex + 1 End If Next Application.ScreenUpdating = True End Sub
4. Then press F5 key to run this code, and all values of cell B8 from other worksheets have been pulled into the Master worksheet. See screenshot:
Note: This VBA code is applied for filling the cells where you click. For example, if you click cell A1 in a specified worksheet, all the values of cell A1 from other worksheets will be filled into this worksheet.
If you are not familiar with the VBA code, here, I can introduce you a useful tool - Kutools for Excel, with its Dynamically Refer to Worksheets utility, you can fill cell references from multiple worksheets in Excel with ease.
After installing Kutools for Excel, please do as this:
1. Click cell B8 within the Master sheet which you want to extract from other worksheets.
2. Then click Kutools > More > Dynamically Refer to Worksheets, see screenshot:
3. In the Fill Worksheets References dialog box, choose Fill vertically cell after cell from the Fill order, and click the little lock beside the formula text box, and the grey lock will become yellow lock, it means the formula and cell reference has been locked, then you can click any a cell to extract the cell B8 references from other worksheets, in this example I will click cell B2. Then, check the worksheets which you want to extract the cell references from. See screenshot:
Note: If you don’t lock this little lock, the cell reference you are clicked will be changed with the selected cell.
4. Then click Fill Range button, and the cell values of cell B8 from other worksheets have been listed vertically in the Master worksheet, and then close this dialog box. See screenshot:
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