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How to filter data by multiple criteria in Excel?

Author: Xiaoyang Last Modified: 2020-05-22

In Excel, we can easily filter data based on one criterion with Filter function, but, a lot of times, we need to filter the data by multiple criteria in your large worksheet. Are there any quick or handy ways for us to solve this task in Excel?

Filter data by multiple criteria with Advanced Filter

Filter data by multiple criteria with Kutools for Excel

Filter data by text length with Kutools for Excel

Filter data by uppercase / lowercase with Kutools for Excel

Supposing I have the following data list need to be filtered by multiple criteria:

  • Product = AAA-1 and Order < 50,
  • Product = CCC-3 and Name = Helen,
  • Product = EEE-5 and Total price > 5000.

And among the three criteria, the relationship is OR.


When you use this Advanced Filter function, please do as follwowing steps:

1. Create your criteria field in an area, in this example, I enter these criteria which I want to filter by at the top of my data. See screenshot:


Note: When you create your criteria, you must remember this:

(1.) To create an AND criteria, put your criteria on the same row, for example, Product = AAA-1 AND Order < 50.

Product Order
AAA-1 < 50

(2.) To create an OR criteria, put your criteria on separate rows, for example, Product = AAA-1 OR Order < 50.

Product Order
  < 50

2. Select the data range that I want to filter, and click Data > Advanced, see screenshot:


3. And in the Advanced Filter dialog box, click doc-button-1button beside Criteria range to select the criteria that I have created just now, see screenshot:


4. Then click OK, and it displays the filtered results, the records that don't fit the criteria are hidden. See screenshot:


Maybe the Advanced Filter feature is a little difficult for you, here, I have a powerful tool – Kutools for Excel, with its Super Filter utiltiy, you can filter data based on cell value with only one criterion or multiple criteria.

Note:To apply this Super Filter, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Click Kutools Plus > Super Filter to open the Super Filter pane.

2. In the Super Filter Pane, apply the following settings:

(1.) Cick the doc-button-1 button to select the data range that you want to filter.

(2.) Choose the general relationship for all the criteria by clicking Relationship drop down list, in this case, I select OR.


3. Now you can create the first group condition, Product = AAA-1 and Order < 50.

(1.) Specify the group relationship for your separate set of conditions by clicking Relationshipin Group drop down list, for example, I ues AND.


(2.) Then you can specify the criteria, click on the horizontal line beside the relationship AND, and it will appear some condition boxes, click the condition boxes and select the criterion one after one as you need, in the last condition box, enter your criterion, AAA-1. See screenshot:


(3.) Add another condition Order < 50 in this group with the same way as adding the first condition. And the first group condition has been added into the condition box.


4. Then click Add Filter button or doc-button-2button to add a new condition group, and repeat the step3 to add other two group conditions.


5. After adding all the criteria, please click Filter button, and you will get the results as follows:


Note: Click Clear button to cancel the filter and recover the data.

Click Super Filter to know more details about this feature.

Download and free trial Kutools for Excel Now !

Kutools for Excel' Super Filter utility also can help you to filter data by text or character length. For example, here, i want to filter all text which length is greater than 20.


Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Kutools for Excel' Super Filter utility also can help you to filter data by upper or lower case. For example, here, i filter all text which contains uppercase.


Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

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hello there. i have problem plz solve this..i have large no of data in excel 2007 Column A raw 6 has data and in column b row 1 to 5 has data 6 is blank 7 to 10 has data.when i filter column b and unchecked column b row 6 blank column data. raw 6 data is not shown .i want to show data of row 6 to other columns like 1 to 5. reply me fast thanks
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