How to send worksheet only through Outlook from Excel?

If you want to email a single worksheet out of a workbook in Excel via Outlook, you can send the worksheet as an attachment, as body content or as a PDF file. But are there any quicker ways for you to deal with this problem in Excel?

Send single worksheet as body from Excel with Send to Mail Recipient command

Send single worksheet as an attachment from Excel with VBA code

Send single worksheet as a PDF file from Excel with VBA code


arrow blue right bubble Send single worksheet as body from Excel with Send to Mail Recipient command

Excel supports us to email the active worksheet as body content by using the Send to Mail Recipient command. You can do as follows:

If you use Excel 2007, 2010 or 2013, you need to add this Send to Mail Recipient command to the Quick Access Toolbar first.

1. Click the icon of the Customize Quick Access Toolbar, and choose More Commands, see screenshot:

doc-email-sheet1

2. And in the Excel Options dialog box, choose Commands Not in the Ribbon in the Choose Commands from drop down list, then select the Send to Mail Recipient option, and click Add >> button to add this command, at last click OK to save this setting. See screenshot:

doc-email-sheet2

3. The Send to Mail Recipient command has been inserted into the Quick Access Toolbar, see screenshot:

doc-email-sheet3

4. Then click this Send to Mail Recipient icon button, and a prompt box pops out, in the E-mail prompt box, check Send the current sheet as the message body, and click OK. See screenshot:

doc-email-sheet4

5. And an email edit box is displayed above the worksheet data, you can enter your recipients, subject and introduction into the corresponding text box. See screenshot:

doc-email-sheet5

6. Then click Send this Sheet to send this active worksheet as message body to your specific person.


arrow blue right bubble Send single worksheet as an attachment from Excel with VBA code

If you would like to email the active worksheet as an attachment, the following VBA code can do a favor for you.

1. Activate your worksheet that you want to send.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: send current worksheet as attachment from Excel

Sub SendWorkSheet()
'Update 20131209
Dim xFile As String
Dim xFormat As Long
Dim Wb As Workbook
Dim Wb2 As Workbook
Dim FilePath As String
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
On Error Resume Next
Application.ScreenUpdating = False
Set Wb = Application.ActiveWorkbook
ActiveSheet.Copy
Set Wb2 = Application.ActiveWorkbook
Select Case Wb.FileFormat
Case xlOpenXMLWorkbook:
    xFile = ".xlsx"
    xFormat = xlOpenXMLWorkbook
Case xlOpenXMLWorkbookMacroEnabled:
    If Wb2.HasVBProject Then
        xFile = ".xlsm"
        xFormat = xlOpenXMLWorkbookMacroEnabled
    Else
        xFile = ".xlsx"
        xFormat = xlOpenXMLWorkbook
    End If
Case Excel8:
    xFile = ".xls"
    xFormat = Excel8
Case xlExcel12:
    xFile = ".xlsb"
    xFormat = xlExcel12
End Select
FilePath = Environ$("temp") & "\"
FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
With OutlookMail
    .To = "skyyang@extendoffice.com"
    .CC = ""
    .BCC = ""
    .Subject = "kte features"
    .Body = "Please check and read this document."
    .Attachments.Add Wb2.FullName
    .Send
End With
Wb2.Close
Kill FilePath & FileName & xFile
Set OutlookMail = Nothing
Set OutlookApp = Nothing
Application.ScreenUpdating = True
End Sub

Note: In the above code, you can change the following information to your own need.

  • .To = "skyyang@extendoffice.com"
  • .CC = ""
  • .BCC = ""
  • .Subject = "kte features"
  • .Body = "Please check and read this document."

4. Then click F5 key to run this code, and a prompt box will pop out, click Allow when the progress bar is finished, and then the current worksheet has been sent to your recipient as an attachment.

doc-email-sheet6


arrow blue right bubble Send single worksheet as a PDF file from Excel with VBA code

Sometimes, you need to send your worksheet report to others but don’t want others to modify it. In this case, you can send the worksheet as a PDF file from Excel.

1. Activate your worksheet that you want to send.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: send current worksheet as PDF file from Excel

Sub SendWorkSheetToPDF()
'Update 20131209
Dim Wb As Workbook
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
On Error Resume Next
Set Wb = Application.ActiveWorkbook
FileName = Wb.FullName
xIndex = VBA.InStrRev(FileName, ".")
If xIndex > 1 Then FileName = VBA.Left(FileName, xIndex - 1)
FileName = FileName & "_" + ActiveSheet.Name & ".pdf"
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:=FileName
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
With OutlookMail
    .To = "skyyang@extendoffice.com"
    .CC = ""
    .BCC = ""
    .Subject = "kte features"
    .Body = "Please check and read this document."
    .Attachments.Add FileName
    .Send
End With
Kill FileName
Set OutlookMail = Nothing
Set OutlookApp = Nothing
End Sub

Note: In the above code, you can change the following information to your need.

  • .To = "skyyang@extendoffice.com"
  • .CC = ""
  • .BCC = ""
  • .Subject = "kte features"
  • .Body = "Please check and read this document."

4. Then press F5 key, and a prompt box will pop out, click Allow after the progress bar finising, then the active worksheet has been sent to the specific person as PDF file.

doc-email-sheet6

Notes:

1. These methods are only available when you use Outlook as your mail program.

2. After sending the current worksheet, you can go to your Outlook to make sure the email has been sent successfully.


Create Mailing List Then Send Emails

The Kutools for Excel's Create Mailing List and Send Emails utilities can quickly create mailing list in a worksheet, then send the same subject, same contents and same attachments to multiple email addresses.
doc mailing list 1
doc arrow down
doc mailing list 2

Related articles:

How to send current workbook through Outlook from Excel?

How to send / email range of cells through outlook from Excel?


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