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How to create simple Pareto chart in Excel?

Author: Xiaoyang Last Modified: 2020-08-21

A Pareto chart is composed of a column chart and a line graph, it is used to analyze the quality problems and determine the major factor in the production of quality problems. If you want to create a Pareto chart in your worksheet to display the most common reasons for failure, customer complaints or product defects, I can introduce the steps for you.


Create a pareto chart in Excel 2016, 2019, or 365

If you are using Excel 2016, 2019, or 365, you can easily create a pareto chart as follows:

1. Prepare the source data in Excel, and select the source data.

2. Click Insert > Insert Statistic Chart > Pareto.

Then the pareto chart is created. See screenshot:

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Create a Pareto chart in Excel 2013 or earlier versions

To create a Pareto chart in Excel 2013 or earlier versions, please do as this:

1. Type and list the number of each complaints or defects of your production in a worksheet like the following screenshot:
doc-pareto-chart1

2. Sort this data in descending order by selecting the cell B4 in this case and clicking Data > Sort Largest to Smallest icon.
doc-pareto-chart2
And now your values in column B are in descending order as below screenshot shown:
doc-pareto-chart3

3. Then calculate the Cumulative Count by entering this formula =B4 into the cell C4 in this case, and press Enter key.
doc-pareto-chart1

4. In cell C5, type this formula =C4+B5, press Enter key, and select cell C5 then drag the fill handle to the range that you want to contain this formula, and all the Cumulative Count values in column C have been calculated. See screenshots:
doc-pareto-chart2
doc-pareto-chart3

5. Next, you need to calculate the Cumulative Percentage, in cell D4 for example, input this formula =C4/$C$11, (the cell C4 indicates the number of the first complaints, and the cell C11 contains the total number of the complaints) and then drag the formula down to fill the range you want to use.
doc-pareto-chart2
doc-pareto-chart3
Tip: You can format the cell to percentage formatting by selecting the range and right clicking to select Format cells > Percentage.

Tip: Save a range as AutoText entry (remaining cell formats and formulas) for reusing in future

It must be very tedious to refer cells and apply formulas for calculating every time. Kutools for Excel provides a cute workaround of AutoText utility to to save the range as an AutoText entry, which can remain the cell formats and formulas in the range. And then you can reuse this range with just one click in any workbook.
ad auto text Pareto chart

6. And now your data is complete and ready to create a Pareto chart, hold down the Ctrl key select data in column A, column B and column D, and then click Insert > Column > Clustered Column, see screenshot:
doc-pareto-chart1

7. And you will get a chart as follows:
doc-pareto-chart1

8. Then select one red bar (Cumulative Percentage) and right click, then choose Change Series Chart Type from the context menu, see screenshot:
doc-pareto-chart1

9. In the Change Chart Type dialog, select Line with Makers, and click OK. And you will get the chart like the following screenshots shown:

doc-pareto-chart2
doc-pareto-chart3

10. And then select the red line, right click and choose Format Data Series, in the Format Data Series dialog box, select Series Options and check Secondary Axis in the right section. See screenshots:
doc-pareto-chart2
doc-pareto-chart3

11. Then close the dialog, and the secondary axis has been added to the chart, go on selecting the percentage axis and right clicking to choose Format Axis.
doc-pareto-chart1

12. In the Format Axis dialog, check Fixed radio button beside Maximum, and set the number to 1.0 in to the text box. See screenshot:
doc-pareto-chart1

13. And then close the dialog, the Pareto chart has been finished completely as following screenshot:
doc-pareto-chart1


Demo: Create a simple Pareto chart in Excel


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Comments (9)
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This comment was minimized by the moderator on the site
THANKYOU! I didn't have the analytics in excel and this saved me today. Excellent step by step!
This comment was minimized by the moderator on the site
Thanks..I like the way you present the things.... Super easy to understand.
This comment was minimized by the moderator on the site
Thanks 4 that...
This comment was minimized by the moderator on the site
Love the instructions, so simple and easy to understand, however, how can I interpret this???
This comment was minimized by the moderator on the site
Hi sau,
You can create your chart as follows:
(1) Prepare your source data by following Step 1-5;
(2) Create the chart by following Step 6-13.
This comment was minimized by the moderator on the site
so nice. Thank you.
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