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How to calculate time difference between two times or dates?

If you have two lists of time, such column A and column B (the time in column A is earlier than column B in the same row), as shown as below screenshot, and you cannot get the right time different with later time subtracting the early one. So now, I talk about the methods to calculate time difference in Excel.

Calculate time difference between two times in Excel
Calculate time difference between two dates in Excel
Calculate time difference between two dates with Kutools for Excel good idea3

arrow blue right bubble Calculate time difference between two times in Excel

In our case, we suppose there are only hours, minutes and seconds in two columns, and the time in column A is always earlier than Column B in the same row.

1. Select a blank cell, in this case, I select Cell C2, type this formula =B2-A2+(A2>B2) (the time in Cell A2 is earlier than the Cell B2, you can change them as you need), press Enter key and then drag the fill handle to fill the range needed to apply this formula. See screenshot:

2. Select the result range, in this case select the result range C2:C6, and right click > Formats Cells in the context menu. See screenshot:

3. In the Format Cells dialog, click Number tab > Time, and select the time format you need from the right section, click OK. See screenshot:

Then you can see the time difference has been calculated as shown below:

arrow blue right bubble Calculate time difference between two dates in Excel

If there are not only hours, minutes and seconds but also dates in the columns, you can do as follow:

1. Select a blank cell, in this case, I select Cell C2, type this formula =B2-A2 (the time in Cell A2 is earlier than the Cell B2, you can change them as you need), press Enter key and then drag the fill handle to fill the range needed to apply this formula. See screenshot:

2. Select the result range, in this case select the range C2:C6, and right click > Formats Cells in the context menu. See screenshot:

3. In the Format Cells dialog, click Number tab > Time, and select 37:30:55 from the Type section, click OK. See screenshot:

Then you can see the time difference has been calculated as shown below:

arrow blue right bubble Calculate time difference between two dates with Kutools for Excel

If you want to calculate time difference and display the calculated time difference as words (3 hours 5 munites 12 seconds), you can use the Date & Time helper utility of Kutools for Excel.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 
Free Download
free full-featured in 30 days

After free installing Kutools for Excel, please do as below:

1. Select the a cell which will place the time difference, click Kutools > Formula Helper > Date & Time helper, see screenshot:
doc time difference kte 1

2. In the popping dialog, check Difference checkbox, then choose two times into the Arguments input textboxes separately, choose one disply type as you need in the drop-down list of Output result type, see screeshot:
doc kutools date time helper 2

3. Click OK, then the first result displayed, drag the auto fill handle over the cells to calculate all difference of times.
doc kutools date time helper 3 doc kutools date time helper 4

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Comments (21)
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prasad nalluri
prasad nalluri
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how to calculate difference for the below scenario


4/8/2019 10:18:22 AM

4/8/2019 6:10:01 PM

please help me..
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Sunny
Sunny     prasad nalluri
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Hi, prasad nalliri, just use one date to minus another date, then format the result (a number string) as a date or time format as you need:
A1 4/8/2019 10:18:22 AM

A2 4/8/2019 6:10:01 PM
Using this formula in B1: ==ABS(A1-A2)
Result: 0.327534722
Format the result as time or date
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Rlicmoan
Rlicmoan
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Hi there, I know how to calculate the difference between a start and finish time. However, I would like to know what is the formula when I also want to minus a target date Is there such a formula?



example: start date: 10/29/17 12:00 AM

A. 1st transaction date: 10/28/17 03:22 PM
B. end of 1st transaction date: 10/30/17 01:13 PM


if Column A is not equal to 10/29/17 12:00am then excess hours should be subtracted from the accumulated hrs from A and B
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Sunny
Sunny     Rlicmoan
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Sorry, Could you give a compliacted instance? Through your description, I do not understand clearly.
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Julie Fuller
Julie Fuller
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Hi there, I know how to calculate the difference between a start and finish time. However, I would like to know what the formula is when I also want to minus 30minutes. Is there such a formula?
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Sunny
Sunny     Julie Fuller
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Thanks for your leaving massage, you can try this formula =A1-TIME(0,30,0). See screenshot:
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Rats
Rats
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Hi team, i want to caluculate the time difference in the same cell ans the working hours should be come in next colum for example under timings 9:00am-06:00pm is there i want to know the working time in hours for example like 8 hrs or 9 hours like that. Sample: Timings Hours 09:15 AM - 06:15 PM
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Prabhu
Prabhu
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I want to highlight the late comers time by getting the difference of exceed time(late time) with the actual time For ex: if the actual time is 8.00AM if anyone comes by 8.30AM ,the time difference be 0.30minutes .. How can i highlight that 30 minutes using conditional formating in excel? or is there any options to highlight that?
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DESHRAJ CHAUHAN
DESHRAJ CHAUHAN
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I am having A1 cell : 04/14/2016 11:15:43 and B2 cell : 03/31/2016 10:41:23 Please let me know the time duration in hrs of between two difference date. exmple refno reg_code status cpv_incoming_date CPV Out CPV Out Time WH CPV IN WH CPV IN time Range CPV In Time ABC A B 09-MAY-2016,14:00:50 10-May-16 16:06:59 10-May-16 9:30:00 >6 hrs and < 8 Hrs 9-May-16 14:00:50
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YOgesh
YOgesh
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I am having A1 cell : 04/14/2016 11:15:43 AM and B2 cell : 03/31/2016 10:41:23 AM. Please let me know the time duration in minutes of between two difference date.
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alan
alan
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Scenario, Compare the h:mm:ss from the column A1 and display if the value in A2 cell is greater that 15 minutes then display the timing in proper column data condition There is a value in a cell A2, 0:16:38(h:mm:ss) and column B name "
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Benedicta Acquah
Benedicta Acquah
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ENTER EXIT TURN OVER 825 847 913 939 26 1038 1109 59 1133 1153 24 Please can you help me find a formulate to calculate turnover. The difference between Exit to Enter. Thanks.
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Shamim
Shamim
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Please advise how to convert time result 7.30 to 7.5 hours. Example result shows 7.30 hours different between two that should be total hours 7.5 in the time sheet.
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