Skip to main content

How to calculate time difference between two times or dates?

Author: Sun Last Modified: 2020-04-28

If you have two lists of time, such column A and column B (the time in column A is earlier than column B in the same row), as shown as below screenshot, and you cannot get the right time different with later time subtracting the early one. So now, I talk about the methods to calculate time difference in Excel.


arrow blue right bubble Calculate time difference between two times in Excel

In our case, we suppose there are only hours, minutes and seconds in two columns, and the time in column A is always earlier than Column B in the same row.

1. Select a blank cell, in this case, I select Cell C2, type this formula =B2-A2+(A2>B2) (the time in Cell A2 is earlier than the Cell B2, you can change them as you need), press Enter key and then drag the fill handle to fill the range needed to apply this formula. See screenshot:

2. Select the result range, in this case select the result range C2:C6, and right click > Formats Cells in the context menu. See screenshot:

3. In the Format Cells dialog, click Number tab > Time, and select the time format you need from the right section, click OK. See screenshot:

Then you can see the time difference has been calculated as shown below:


arrow blue right bubble Calculate time difference between two dates in Excel

If there are not only hours, minutes and seconds but also dates in the columns, you can do as follow:

1. Select a blank cell, in this case, I select Cell C2, type this formula =B2-A2 (the time in Cell A2 is earlier than the Cell B2, you can change them as you need), press Enter key and then drag the fill handle to fill the range needed to apply this formula. See screenshot:

2. Select the result range, in this case select the range C2:C6, and right click > Formats Cells in the context menu. See screenshot:

3. In the Format Cells dialog, click Number tab > Time, and select 37:30:55 from the Type section, click OK. See screenshot:

Then you can see the time difference has been calculated as shown below:


arrow blue right bubble Calculate time difference between two dates with Kutools for Excel

If you want to calculate time difference and display the calculated time difference as words (3 hours 5 munites 12 seconds), you can use the Date & Time helper utility of Kutools for Excel.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the a cell which will place the time difference, click Kutools > Formula Helper > Date & Time helper, see screenshot:
doc time difference kte 1

2. In the popping dialog, check Difference checkbox, then choose two times into the Arguments input textboxes separately, choose one disply type as you need in the drop-down list of Output result type, see screeshot:
doc kutools date time helper 2

3. Click OK, then the first result displayed, drag the auto fill handle over the cells to calculate all difference of times.
doc kutools date time helper 3 doc kutools date time helper 4


Relative Articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (21)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
how to calculate difference for the below scenario


4/8/2019 10:18:22 AM

4/8/2019 6:10:01 PM

please help me..
This comment was minimized by the moderator on the site
Hi, prasad nalliri, just use one date to minus another date, then format the result (a number string) as a date or time format as you need:
A1 4/8/2019 10:18:22 AM

A2 4/8/2019 6:10:01 PM
Using this formula in B1: ==ABS(A1-A2)
Result: 0.327534722
Format the result as time or date
This comment was minimized by the moderator on the site
Hi there, I know how to calculate the difference between a start and finish time. However, I would like to know what is the formula when I also want to minus a target date Is there such a formula?



example: start date: 10/29/17 12:00 AM

A. 1st transaction date: 10/28/17 03:22 PM
B. end of 1st transaction date: 10/30/17 01:13 PM


if Column A is not equal to 10/29/17 12:00am then excess hours should be subtracted from the accumulated hrs from A and B
This comment was minimized by the moderator on the site
Sorry, Could you give a compliacted instance? Through your description, I do not understand clearly.
This comment was minimized by the moderator on the site
Hi there, I know how to calculate the difference between a start and finish time. However, I would like to know what the formula is when I also want to minus 30minutes. Is there such a formula?
This comment was minimized by the moderator on the site
Thanks for your leaving massage, you can try this formula =A1-TIME(0,30,0). See screenshot:
This comment was minimized by the moderator on the site
Hi team, i want to caluculate the time difference in the same cell ans the working hours should be come in next colum for example under timings 9:00am-06:00pm is there i want to know the working time in hours for example like 8 hrs or 9 hours like that. Sample: Timings Hours 09:15 AM - 06:15 PM
This comment was minimized by the moderator on the site
I want to highlight the late comers time by getting the difference of exceed time(late time) with the actual time For ex: if the actual time is 8.00AM if anyone comes by 8.30AM ,the time difference be 0.30minutes .. How can i highlight that 30 minutes using conditional formating in excel? or is there any options to highlight that?
There are no comments posted here yet
Load More
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations