How to create/make a shared workbook in Excel?
Maybe sometimes you want to make a shared workbook for all the staff can edit and change the contents together, so now I introduce the steps about how to make such a shared workbook in Excel for you.
- Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
- More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
- Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
- Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
- Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
- Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
- More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.
Create and make a shared workbook
1. In Microsoft Office 2010/2013, click File > New and select the workbook type you need to create a new workbook. (Click Office button > New to create a new workbook in Office 2007.)
2. Click Review > Share Workbook to open the Share Workbook dialog. See screenshot:
3. In the pop-up Share Workbook dialog, click Editing tab and check the box on which beside Allow changes by more than one user at the same time. This also allows workbook merging. Then click OK to close the dialog. See screenshot:
4. Then click File > Save As to open the Save As dialog, and select a public folder to save it. (Tip: You may sure that the public folder can be edited by all the staff.) Then click Save to save the workbook.
Note: If you want to make an exist workbook shared, just open the workbook you want to share, click Review > Share Workbook, In the pop-up Share Workbook dialog, click Editing tab and check the box on which beside Allow changes by more than one user at the same time. This also allows workbook merging. Then click OK. Then click File > Save to save the workbook in its current location, then click File > Save As to save it to a public folder.