Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to extract initials from names in Excel?

When you are processing customer records or doing mail merge, getting initials from a given name may be useful for you, for instance, HG for Hal Greer. So here I introduce some tricks for you to quickly extract initials from the name list in Excel.

Extract initials with formula in Excel

Extract initials use Defined Function in Excel

arrow blue right bubble Extract initials with formula in Excel

First method is using formula to extract initials from names in Microsoft Excel.

Select a blank cell, for instance, Cell C2, type this formula =LEFT(A2)&IF(ISNUMBER(FIND(" ",A2)),MID(A2,FIND(" ",A2)+1,1),"")&IF(ISNUMBER(FIND(" ",A2,FIND(" ",A2)+1)),MID(A2,FIND(" ",A2,FIND(" ",A2)+1)+1,1),"")(A2 is the first cell of your name list), press Enter button, then drag the fill handle to fill the range. Now you see all initials of each name are extracted from the name list.

arrow blue right bubble Extract initials use Defined Function in Excel

Besides formula, you can use the Defined Function to extract initials from specified names easily in Microsoft Excel.

1. Select a cell of the column you want to select and press Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. In the pop-up window, click Insert > Module, then paste the following VBA code into the module.

VBA: Extract initials from names

Function FirstCharacters(pWorkRng As Range) As String
Dim arr As Variant
Dim xValue As String
Dim OutValue As String
xValue = pWorkRng.Value
arr = VBA.Split(Trim(xValue))
For i = 0 To UBound(arr)
    OutValue = OutValue & VBA.Left(arr(i), 1) & "."
FirstCharacters = OutValue
End Function

3. Save the code and close the window, select a blank cell and type this formula = FirstCharacters(A2), then press Enter button, and drag the fill handle to fill the range you want. After that, you can see the initials of each name are extracted.

Tip: You can change the separators "." of the initials as you need in the above VBA.

Relative Articles:

Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 71%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 82% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Kasun D · 28 days ago
    hi there
    I Want to sort full name in to a new format if excel cell has text character more than 25 how to show it in initials and last name
    Ex 01:- name has more than 25 characters
    Full Name : Mildred Dresselhaus Lene Vestergaard Hau
    Show as : M.D.L Vestergaard Hau
    (it may add if more initials are ther for a long name)
    Ex 02:-
    Full Name : Enrico Fermi
    Show as : Enrico Fermi
  • To post as a guest, your comment is unpublished.
    abedir · 1 years ago
    If the text contains more than 03 words
  • To post as a guest, your comment is unpublished.
    JD · 1 years ago
    This works!!! Thank you!
  • To post as a guest, your comment is unpublished.
    Cristina · 4 years ago
    Thank you! :lol: quite useful!
  • To post as a guest, your comment is unpublished.
    mattarno · 4 years ago
    lovely - thanks for this!!