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How to find the longest or shortest text string in a column?

In a worksheet, if you want to know which cell contains the longest or shortest characters and then extract it from a column, how could you do? Normally, you may count the number of the text strings in the list one by one and compare them to get the result. But here, I can talk about an easy formula to help you find the longest or shortest text as you need.

Find the longest or shortest text strings from a column with Array formula


arrow blue right bubbleFind the longest or shortest text strings from a column with Array formula

To retrieve the longest text string from a list of data, the following Array formula can help you.

1. Next to your list of data, in a blank cell, please enter this formula:

=INDEX(A2:A11,MATCH(MAX(LEN(A2:A11)),LEN(A2:A11),0)), see screenshot:

doc-find-longest-text1

Tip: In the above formula, A2:A11 indicates the data range that you want to use, you can change it as your need.

2. Then press Shift + Ctrl + Enter keys together, and the longest text string has been extracted. See screenshot:

doc-find-longest-text1

Note: If you need to get the shortest text string, please apply this Array formula:

=INDEX(A2:A11,MATCH(MIN(LEN(A2:A11)),LEN(A2:A11),0)), and remember to press Shift + Ctrl + Enter keys at the same time.

doc-find-longest-text3
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Related articles:

How to find the last used row or column in Excel?

How to find first / last day or working day of a month in Excel?

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Comments (5)
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This comment was minimized by the moderator on the site
For me (CH-Switzerland) the "," in the formula doesnt' work, you have to use ";" to make it work.
This comment was minimized by the moderator on the site
Absolute nonsense. Returned a 12-char string when I know for a fact there are 15-char strings in the list at least.
This comment was minimized by the moderator on the site
Thanks for the tip. How I can obtain equal result with a range 10x10 not only 1x10 as the example.
This comment was minimized by the moderator on the site
Very useful function and guidance
This comment was minimized by the moderator on the site
Thank You,You saved my job
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