How to highlight cells based on length of text in Excel?
Supposing you are working with a worksheet which has list of text strings, and now, you want to highlight all the cells that the length of the text is greater than 15. This artical, I will talk about some methods for solving this task in Excel.
Highlight cells based on length of text with Conditional Formatting
Select and shade cells based on length of text with a powerful feature
Highlight cells based on length of text with Conditional Formatting
With a simple LEN function in Conditional Formatting feature, you can quickly highlight the cells which text length in a certain characters.
1. Select the data range that you want to highlight the cells.
2. Click Home > Conditional Formatting > New Rule, see screenshot:
3. In the New Formatting Rule dialog, click Use a formula to determine which cells to format option, and then enter this formula =LEN(A2)>15 into the Format values where this formula is true text box, see screenshot:
Note: In the above formula, A2 is the first cell which contains the value, and >15 is the criteria that you want to highlight cells based on, in this case the text length is greater than 15 characters, you can change them as you need.
4. Then click Format button, and in the Format Cells dialog, choose one color you like under Fill tab, see screenshot:
5. Then click OK > OK to close the dialogs, and all the cells which character length is greater than 15 are highlighted with your selected color at once.
Note: The Conditional Formatting tool is a dynamic function, if you change the length of the text string, the color will be adjusted automatically as well.
Select and shade cells based on length of text with a powerful feature
If you have Kutools for Excel, with its Super Find function, you can quickly select the cells based on various criteria as you need.
After installing Kutools for Excel, please do as this:
1. Select the data range that you want to use, and then click Kutools > Find > Super Find, see screenshot:
2. In the opened Super Find pane, please do with the following operations:
 |  |  |
3. After finishing the settings, click Select button, and all the cells meet the criteria you created have been selected, then you can format the selected cell as you need.
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- Highlight Duplicate Values In Different Colors In Excel
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