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How to quickly add dashes to multiple phone numbers in Excel?

If there are multiple phone numbers in your worksheet, and now you want to add dashes to the phone numbers, so that you can view them clearly and intuitively as following screenshot shown. In Excel, how could you add dashes into the multiple phone numbers at once?
Add dashes to phone numbers with formulas
Add dashes to phone numbers with Format Cells function
Add dashes to phone numbers with Add Text of Kutools for Excel good idea3

Add Text (add character/word to a specific location of each cell in a range.)

doc add text 6

arrow blue right bubble Add dashes to phone numbers with formulas

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In Excel, you can use the following simple formulas to add dashes to the phone numbers with these steps:

1. In a blank cell which besides your phone numbers to enter this formula: =REPLACE(REPLACE(A2,4,0,"-"),8,0,"-"), see screenshot:


2. Then drag the fill handle over to the range that you want to apply this formula, and the dashes have been inserted into the phone numbers.



1. Except the above formula, here is another formula also can help you: =TEXT(A2,"???-???-????"). You can use any of them.

2. In the above formulas, A2 indicates the cell that contains the phone number you want to add dashes. You can change this arguments as you need.

arrow blue right bubble Add dashes to phone numbers with Format Cells function

The Format Cells feature in Excel also can help you to deal with this task. Please do as these:

1. Select the phone numbers that you want to add the dashes.

2. Right click to choose Format Cells from the context menu, see screenshot:


3. Then in the Format Cells dialog, click Custom option from Category pane under Number tab, and then enter this ###-###-#### format into the Type text box, see screenshot:


4. And then click OK, the list of phone numbers in your selection have been inserted the dashes.

arrow blue right bubble Add dashes to phone numbers with Add Text of Kutools for Excel

Actually, if you like to try new thing, you can try on Kutools for Excel’s Add Text utility, it can help you add text in anywhere of a cell as you need.

Kutools for Excel, with more than 120 handy functions, makes your jobs easier. 

After free installing Kutools for Excel, please do as below:

1. Select the numbers you want to add dashes, and click Kutools > Text > Add Text. See screenshot:

doc add text 1

2. In the popping dialog, type into the Text box, and check Specify option, then type 3,6 into the below textbox, you can see the adding result in the preview pane.


(1). Here I add dash after the third and sixth characters of the string, you can change it as you need.

(2). Make sure uncheck Skip non-text cells option.

doc add text 6

3. Click Apply, and the first dash has been added to each cell.
doc add text 5

With Add Text utility, you can quickly add a same text in the same place to multiple cells.
Click here to know more about Add Text.

arrow blue right bubble Add Text -- Add Dash to Phone Number

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List All Combinations

For example, you have two list of values, what you want is to combine these two lists to get all possible combinations as below screenshot shown. In general, you can combine them one by one, but if there are dozens of values needed to combine, this manual method cost much time. In this case, you can try to apply Kutools for Excel's List All Combinations utility, which can quickly generate all combinations of two or more lists you need.
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Related article:

How to quickly add dashes to ssn in Excel?

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  • To post as a guest, your comment is unpublished.
    Isa · 10 months ago
    It was great! as easy as 123 thank you very much, very helpful for beginners and people that already use Excel but forgot the formula. Thanks
  • To post as a guest, your comment is unpublished.
    Abdul Rasheed · 2 years ago
    This is prefect and very helpful example for new learners as well as professionals.
  • To post as a guest, your comment is unpublished.
    Valerie · 4 years ago
    Thanks, worked perfect.