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How to add a digital signature in Excel?

Author: Sun Last Modified: 2014-07-08

When you send a worksheet to others, you may want to add or insert your own digital signature into it to show some information about you or your company. Now, I tell you how to add a digital signature in a worksheet.

Add a digital signature in a worksheet

arrow blue right bubble Add a digital signature in a worksheet

Before you add the signature into worksheet, you need to upload your own signature picture to your computer. Then you can follow the below steps to add the digital signature in Excel.

1. Open the worksheet you want to add digital signature, and make sure that all the data won’t be changed anymore.

2. Then place the cursor in a blank cell where is near the location you want to add the digital signature at.

3. Click Insert > Signature Line > Microsoft Office Signature Line on the ribbon. See screenshot:


In Excel 2007 and 2010, a warning dialog box will pop up after clicking Microsoft Office Signature Line. Just check the option of Don’t show this message again, and click the OK button to go ahead.


4. Then a Signature Setup dialog pops up, and please do as follow:

Type your name into the Suggested signer text box;

Type your title into the Suggested signer’s title text box;

Type your email address into Suggested signer’s e-mail address text box;

Check the Allow the signer to add comment in theSigndialog box if you want to add comments in your signature;

Check Show sign date in signature line if you want to show the date you make the signature. See screenshot:


5. Click OK to close the Signature Setup dialog box. Then you can see Excel adds a signature line graphic object in the vicinity of the cell you place the cursor at in step 2 with a big X that contains your name and title. See screenshot:


6. Double click the signature line graphic object, and it opens a Get a Digital ID dialog, you can select the ID type you want, here I check Create your own digital ID. See screenshot:


Note: In Excel 2013, you cannot create your own digital ID. The only way for you is to click the Yes button in the Get a Digital ID dialog, and then buy or download a Digital ID. Otherwise, click the No button to exit. See screen shot below:


7. Click OK, and then type you own information into the text boxes in the Create a Digital ID dialog and click Create. See screenshot:


8. In the Sign dialog, click Select Image to select your own signature image and upload it. See screenshots:


9. Click Sign to close the dialog. Now you can see your own signature has been added into the worksheet.


Note: After adding the signature, you cannot edit the data anymore, otherwise, the signature will be removed.

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Comments (8)
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This comment was minimized by the moderator on the site
Is it possible to sign tabs separately in Excel? Example is the different persons signs off on their own tabs but others could keep working in their tabs
This comment was minimized by the moderator on the site
How do I add two signatures? In the sense, the first person signs and then the same document without changing the content wants to sign the second person. Now signing by the second person (without changing the content, it still requires editing to be enabled) removes the first signature. That is not the point. I have a situation that two VPs have to sign an excel to be be legally confirmed.
This comment was minimized by the moderator on the site
I'm getting a message "Reference isn't valid" when I try to sign the document. I also have a "Veiw Signatures box at the top and nothing happens when I click on it. The menu is also grayed out. Any suggestions?
This comment was minimized by the moderator on the site
Somehow I got it to work. Thanks!
This comment was minimized by the moderator on the site
Thanks for sharing this information with us about Digital Signature Certificate
This comment was minimized by the moderator on the site
This article is very informative. Get your online digital signature certificate (DSC) with Registrationwala. It is a very simple and fast process.
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