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How to filter all related data from merged cells in Excel?

Author: Xiaoyang Last Modified: 2024-08-21
filter merged cell

Supposing there is a column of merged cells in your data range, and now, you need to filter this column with merged cells to show all the rows which are related with each merged cell as following screenshots shown. In excel, the Filter feature allows you to filter only the first item which associated with the merged cells, in this article, I will talk about how to filter all related data from merged cells in Excel?

Filter all related data from merged cells in Excel

Filter all related data from merged cells in Excel with Kutools for Excel


Filter all related data from merged cells in Excel

To solve this job, you need to do following operations step by step.

1. Copy your merged cells data to other blank column in order to keep the original merged cell formatting.

Copy the merged cells data to other blank column

2. Select your original merged cell (A2:A15), and then click Home > Merged & Center to cancel the merged cells, see screenshots:

click Merged & Center to cancel the merged cells

3. Keep the selection status of A2: A15, and then go to Home tab, and click Find & Select > Go To Special, in the Go To Special dialog box, select Blanks option under Select section,see screenshot:

select Blanks option in the Go To Special dialog box

4. All the blank cells have been selected, then type = and press Up arrow key on keyboard, and then press Ctrl + Enter keys to fill all the selected blank cells with the value above, see screenshot:

enter a formula and apply it to other cells

5. Then you need to apply the formatting of your pasted merged cells in step 1, select the merged cells E2:E15, and click Home > Format Painter, see screenshot:

click Format Painter form Home tab

6. And then drag the Format Painter to fill from A2 to A15 to apply the original merged formatting to this range.

doc filter merged cell 7

7. At last, you can apply the Filter function to filter the item that you want, please click Data > Filter, and choose your needed filter criteria, click OK to filter the merged cells with all their related data, see screenshot:

doc filter merged cell 8


Filter all related data from merged cells in Excel with Kutools for Excel

The above mehtod may be somewhat difficult for you, here, with Kutools for Excel's Filter Merge Cells feature, you can quickly filter all relative cells of the specific merged cell. Click to download Kutools for Excel! Please see the following demo:

After installing Kutools for Excel, please do as this:

1. Select the column that you want to filter the specific merged cell, and then click Kutools Plus > Special Filter > Special Filter, see screenshot:

click Special Filter of kutools

2. In the Special Filter dialog box, select Format option, then choose Merge Cells from the drop down list, and then enter the text value you want to filter, or click  select button button to select the cell value you need, see screenshot:

set operations in the dialog box

3. Then click Ok button, and a prompt box is popped out to remind you how many cells matched the criteria, see screenshot:

a prompt box is popped out to remind you how many cells matched the criteria

4. And then click OK button, all relative cells of the  specific merged cell have been filtered out as following screenshot shown:

all relative cells of the  specific merged cell have been filtered out

Click to Download Kutools for Excel and free trial Now!


Demo: Filter all related data from merged cells in Excel

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