Skip to main content

How to filter top 10 items in pivot table?

Author: Xiaoyang Last Modified: 2014-08-28

In excel, we can filter top n items quickly and easily by using the Filter function. Have you ever considered how to filter top n items in a pivot table? It is somewhat similar with the Filter feature in worksheet to filter items in pivot table. Read this article to know more.

Filter top 10 items in pivot table

arrow blue right bubbleFilter top 10 items in pivot table

To filter the top 10 or n items in pivot table, follow these steps:

1. In the pivot table, click drop down arrow from the row labels, and then choose Value Filters > Top 10 in the pop-up menu, see screenshot:


2. Then in the Top 10 Filter dialog box, choose the corresponding options as you want, for example, if you want to filter the top 10 items, you just need to select Top from the first drop down list, and choose or type 10 as you need. And then, choose the field that you want to filter by at the last drop down list. See screenshot:


3. And then click OK button to close this dialog, and you will get the top 10 items of the field you specified. See screenshot:



1. With this method, you can also filter the bottom n items as well, you just need to choose Bottom and specify the number you need from the Top 10 Filter dialog box. See following screenshot:


2. If you want to clear the filter and restore to the original data, you can click the drop down arrow to choose Clear Filter From item from the menu.


Related articles:

How to repeat row labels for group in pivot table?

How to display grand total at top in pivot table?

How to create clickable hyperlinks in pivot table?

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations