How to count unique values in pivot table?
By default, when we create a pivot table based on a range of data which contains some duplicate values, all the records will be counted as the first screenshot shown, but,sometimes, we just want to count the unique values based on one column to get the second screenshot result. In this article, I will talk about how to count the unique values in pivot table.
|Count unique values in pivot table with helper column in Excel 2007/2010||Count unique values in pivot table with Value Field Settings in Excel 2013|
Advanced Combine Rows（Combine duplicate rows and merge or do some calculations of corresponding values ):
With Kutools for Excel’s Advanced Combine Rows utiltiy, you can quickly combine multiple duplicate rows into one record based on key columns, and it also can apply some calculations such as sum, average, count and so on for other columns.
1. Specify the key column that you want to combine other column based on;
2. Choose the separator or other calculations for your combined data.
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In Excel 2007 or 2010, you need to create a helper column to identify the unique values, please do with the following steps:
1. In a new column besides the data, please enter this formula =IF(SUMPRODUCT(($A$2:$A2=A2)*($B$2:$B2=B2))>1,0,1) into cell C2, see screenshot:
2. Then drag the fill handle over to the range cells that you want to apply this formula, and the unique values will be identified as follows:
3. Now, you can create a pivot table. Select the data range including the helper column, then click Insert > PivotTable > PivotTable, see screenshot:
4. Then in the Create PivotTable dialog, choose a new worksheet or existing worksheet where you want to place the pivot table at, see screenshot:
5. Click OK, then drag the Class field to Row Labels box, and drag the Helper field to Values box, and you will get the following pivot table which just count the unique values.
In Excel 2013, a Distinct Count function has been added in the pivot table, you can easily apply this feature.
1. Select your data range and click Insert > PivotTable, in the Create PivotTable dialog box, choose a new worksheet or existing worksheet where you want to place the pivot table at, and check Add this data to the Data model check box, see screenshot:
2. Then in the PivotTable Fields pane, drag the Class field to the Row box, and drag the Name field to the Values box, see screenshot:
3. And then click the drop down list from Values, choose Value Field Settings, see screenshot:
4. In the Value Field Settings dialog, click Summarize Value By tab, and then choose to click Distinct Count function, see screenshot:
5. And then click OK, you will get the pivot table which count only the unique values.
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To post as a guest, your comment is unpublished.· 15 days agoThank you. saved lot of hours.
To post as a guest, your comment is unpublished.· 1 months agoI am using excel 2016 but I am not seeing the Count Distinct option in the pivot Value Fields Settings window. There are only Sum, Count, Average, Max, Min, Product, Count Numbers, StdDev, StdDevp, Var and Varp. Any thoughts on how to find it?
To post as a guest, your comment is unpublished.· 1 months agoHello, Nick,
You should check Add this data to the Data model check box in the first step when you creating the pivot table, see screenshot:
To post as a guest, your comment is unpublished.· 1 months agoHi Skyyang, Thank you, I did select this but once it is selected, I am not able to add calculated fields. Do you know how to add in calculated fields using this method?
To post as a guest, your comment is unpublished.· 1 months agovery helpful!
To post as a guest, your comment is unpublished.· 3 months agoSo glad I came across this.
To post as a guest, your comment is unpublished.· 3 months agoVery helpful !
To post as a guest, your comment is unpublished.· 4 months agoNever used that Add this data to the data model before, great tip! Thanks!