Note: The other languages of the website are Google-translated. Back to English
English English

How to auto number or renumber after filter in Excel?

As we all known, after filtering the data which has a list of series numbers, the row numbers on the worksheet will be displayed as the same as the original numbers, they are not renumbered automatically. But, sometimes, you want to renumber the rows as sequence in the filtered worksheet as following screenshots shown. And this article, I will talk about how to auto number or renumber after filter in Excel.

Auto number or renumber after filter with VBA code

Auto number or renumber after filter with Kutools for Excel

doc-renumber-filter-1 -2 doc-renumber-filter-2

Auto number or renumber after filter with VBA code

In the filtered status, you can’t apply the Autofill handle to fill the number sequence, you just can fill them by typing the numbers one by one. But, this will be tedious and time consuming if there are a lot of cells needed renumbering. Here, I will introduce a VBA code to solve this task.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module window.

VBA code: Auto number or renumber after filter

Sub Renumbering()
	'Updateby Extendoffice
	Dim Rng As Range
	Dim WorkRng As Range
	On Error Resume Next
	xTitleId = "KutoolsforExcel"
	Set WorkRng = Application.Selection
	Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type: = 8)
	Set WorkRng = WorkRng.Columns(1).SpecialCells(xlCellTypeVisible)
	xIndex = 1
	For Each Rng In WorkRng
		Rng.Value = xIndex
		xIndex = xIndex + 1
End Sub

3. After pasting the code, please press F5 key to run this code, and a prompt box will pop out to remind you select a range cells that you want to auto number or renumber the rows, see screenshot:


4. Then click OK, and your selected range cells have been renumbered sequentially as below screenshot shown:


Note: This code will destroy the original series row numbers when you cancel the filter function. So you need back up your data first.

Auto number or renumber after filter with Kutools for Excel

If you have installed Kutools for Excel, with its powerful Insert Sequence number feature, you can insert sequence numbers into the filtered data only quickly and easily.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. 

After installing Kutools for Excel, please do as follows:

1. Select the cells that you want to renumber for the filtered data.

2. Then click Kutools > Insert > Insert Sequence number, see screenshot:

3. Then in the popped out Insert Sequence Number dialog box, click New button, see screenshot:


4. And then create the sequence list numbers as you need in the left bottom section, see screenshot:


5. After setting the sequence, click Add button, and the sequence item has been added into the dialog box, see screenshot:


6. And then click Fill Range,  and the filtered data has been renumbered at once. See screenshot:


Download and free trial Kutools for Excel Now !

Demo: Auto number or renumber after filter with Kutools for Excel

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Related article:

How to auto number merged cells in Excel?

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (2)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Thank you, thanks alot
This comment was minimized by the moderator on the site
Deseo felicitarlo(s) por tan EXCELente trabajo. Enhorabuena!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations