Skip to main content

How to extract text based on font color from a cell in Excel?

Author: Sun Last Modified: 2022-06-21

If you have a data list with some red text in each cell in Excel as shown as below screenshot, and do you know how to extract the red text only? Now I will introduce a quick way to solve the puzzle that extracts text based on the font color from a cell in Excel.

doc-extract-text-color-1

Extract text based on font color from each cell


arrow blue right bubble Extract text based on font color from each cell

In Excel, you only can use the defined function to extract the text based on font color.

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module and copy the follow VBA code to the popped out window.

VBA: Extract text based on font color

Function GetColorText(pRange As Range) As String
'UpdatebyExtendoffice20220621
Dim xOut As String
Dim xValue As String
Dim i As Long
Dim TextColor
TextColor = RGB(255, 0, 0) 'colorindex RGB
xValue = pRange.Text
For i = 1 To VBA.Len(xValue)
  If pRange.Characters(i, 1).Font.Color = TextColor Then
  xOut = xOut & VBA.Mid(xValue, i, 1)
  End If
Next
GetColorText = xOut
End Function

3. Then save and close the dialog, and select a blank cell next to the data list, type this formula =GetColorText(A1) (A1 indicates the cell you want to extract text from), press Enter key to get the needed text, then drag autofill handle to fill the formula to the range you want.

Now you can see all red text are extracted.

doc-extract-text-color-2

Tip: In the above VBA code, you can change the color rgb in this script TextColor = RGB(255, 0, 0) to others to meet your need.


Relative articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (14)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I have a particular text in a cell seperated by Comma and Having colour for each text. While using Delimiter funtion,I am unable to retain the font colour of text .Appraciate your help!
This comment was minimized by the moderator on the site
Hi, jdhjjd, I do not understand your question clearly. Do you want to extract the specific text from cells and keep its font color as below screenshot shown?
https://www.extendoffice.com/images/stories/comments/sun-comment/split_and_keep_font_color.png
or split cells and keep each text font color?
https://www.extendoffice.com/images/stories/comments/sun-comment/split_and_keep_font_color-2.png
This comment was minimized by the moderator on the site
I was still unable to extract the blue text (#1166BB). Is there a way to use the Hex: #1166BB to get the color text I need?
This comment was minimized by the moderator on the site
Hi, Robert E Perez, I have updated the VBA code, now, it supports to get colored text by rgb code. You can try the code again.
This comment was minimized by the moderator on the site
The code works well if the red strings are continuous. In case they are separated in the source cell, they are glued to each other in output cell. I mean there is no space in the output if the red text strings are away from each other. Can you please provide a solution for this?
This comment was minimized by the moderator on the site
Try this, it should work
Function GetColorText(pRange As Range) As String
'Updatedtogetmultiple
Dim xOut As String
Dim xValue As String
Dim i As Long
Dim wasRed As Boolean
xValue = pRange.Text

For i = 1 To VBA.Len(xValue)

If pRange.Characters(i, 1).Font.Color = vbRed Then
xOut = xOut & VBA.Mid(xValue, i, 1)
wasRed = True
ElseIf wasRed = True Then
wasRed = False
xOut = xOut & ";"
End If

Next

GetColorText = xOut
End Function

This comment was minimized by the moderator on the site
Thanks a ton it worked perfectly well. You are a savior Tim :-) 
This comment was minimized by the moderator on the site
thanks, very interesting code.
This comment was minimized by the moderator on the site
dimenticavo io ho Excel 2010
This comment was minimized by the moderator on the site
Buonasera, grazie mille un'ottima funzione. Però ho un problema, quando val nel foglio ed inserisco es. = GetColorText (A1) mi restituisce il valore giusto però come riavvio il file mi da errore #VALORE!, se poi clicco 2 volte sopra mi da il valore corretto e così via. che posso fare?
This comment was minimized by the moderator on the site
Hey, Thanks for the Tip. Works great with Red and Black.
What if I want to parse "Purple"? changing it vbPurple does not work.
Thanks
This comment was minimized by the moderator on the site
The code works well if the red strings are continuous. In case they are separated in the source cell, they are glued to each other in output cell. I mean there is no space in the output if the red text strings are away from each other. Can you please provide a solution for this?
This comment was minimized by the moderator on the site
Hello, when i tried using vbBlue, it did not work. Help please? Thanks!
This comment was minimized by the moderator on the site
Give the font color to the exct blue color.
Because there are many type of blue color "light blue, sky blue, dark blue"
vba match only exct color.??????
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations