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How to list all pivot tables from a workbook?

Supposing you have a large workbook which contains multiple pivot tables, now, you want to list all the pivot tables in this workbook, is it possible? Of course, the following VBA code in this article will do you a favor. To know more details, please read the below article.

List all pivot tables from a workbook with VBA code

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arrow blue right bubble List all pivot tables from a workbook with VBA code


The following VBA code can help you to list all the pivot table names along with their attributes, such as source data range, worksheet name, refreshed date and so on.

1. Open your workbook that you want to list all the pivot tables.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: List all pivot tables from a workbook

Sub ListPivotsInfor()
'Update 20141112
    Dim St As Worksheet
    Dim NewSt As Worksheet
    Dim pt As PivotTable
    Dim I, K As Long
    Application.ScreenUpdating = False
    Set NewSt = Worksheets.Add
    I = 1: K = 2
    With NewSt
        .Cells(I, 1) = "Name"
        .Cells(I, 2) = "Source"
        .Cells(I, 3) = "Refreshed by"
        .Cells(I, 4) = "Refreshed"
        .Cells(I, 5) = "Sheet"
        .Cells(I, 6) = "Location"
        For Each St In ActiveWorkbook.Worksheets
            For Each pt In St.PivotTables
                I = I + 1
                .Cells(I, 1).Value = pt.Name
                .Cells(I, 2).Value = pt.SourceData
                .Cells(I, 3).Value = pt.RefreshName
                .Cells(I, 4).Value = pt.RefreshDate
                .Cells(I, 5).Value = St.Name
                .Cells(I, 6).Value = pt.TableRange1.Address
            Next
        Next
        .Activate
    End With
    Application.ScreenUpdating = True
End Sub

4. Then press F5 key to run this code, all the pivot table names, source data range, worksheet name and other attributes are listed in a new worksheet which placed in the front of your active worksheet as following screenshot shown:

doc-list-all-pivottable-1


Related articles:

How to check if a pivot table exists in a workbook?

How to add multiple fields into pivot table?


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Comments (19)
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This comment was minimized by the moderator on the site
Good stuff. Could include this snippet to make the pivot table name a hyperlink. .Cells(I, 1).Parent.Hyperlinks.Add Anchor:=.Cells(I, 1) _ , Address:="" _ , SubAddress:="'" + St.Name + "'!" + Split(pt.TableRange1.Address, ":")(0) _ , TextToDisplay:=pt.Name With .Cells(I, 7).Font .ColorIndex = xlAutomatic .Underline = xlUnderlineStyleNone End With With .Cells(I, 7).Characters(Start:=1, Length:=Len(pt.Name)).Font .Underline = xlUnderlineStyleSingle .Color = -4165632 End With
This comment was minimized by the moderator on the site
excellent. thank you.
This comment was minimized by the moderator on the site
This was a massive find for me! Wish I had looked for this solution three days ago. It would have saved me hours!! Thanks!
This comment was minimized by the moderator on the site
I needed to fix a file that had over 60 pivot tables in it. Initially clicked each one at a time to fix ( as is the case for times when someone 'unlinks' them but I could not fina all the wrong ones. It found the last one on a few columns that were hidden on the original) . Nice piece of code !
This comment was minimized by the moderator on the site
I have tried to run this in excel 2013 and I get the Run-time error '1004': Application-defined or object-defined error. If comment out the .Cells(I, 2).Value = pt.SourceData line it will run fine, can you advise me what I might need to do to get the SourceData part to work? Thanks Ross
This comment was minimized by the moderator on the site
[quote]I have tried to run this in excel 2013 and I get the Run-time error '1004': Application-defined or object-defined error. If comment out the .Cells(I, 2).Value = pt.SourceData line it will run fine, can you advise me what I might need to do to get the SourceData part to work? Thanks RossBy Ross[/quote] I got the same error. I think it is bombing when the source for a pivot table is the Excel Data Model and used by PowerPivot.
This comment was minimized by the moderator on the site
Thanks for this. It's a great piece of code, very useful. As others have posted, I think it doesn't work for pivot tables whose underlying data source is based on a Connection Only data query. I have a workbook with one data table. I subsequently create more refined workbook data queries based on this one table's data. The queries are connection only (avoiding an unnecessary increase in the size of the workbook). I then created pivot tables that rely on the data in the workbook queries. When I run the code, it works fine for traditionally sourced pivot tables, but it hits a run-time error when it gets to the pivot tables based on data in Workbook Queries. Specifically; it gives a Run-time error "1004": Application-defined or object defined error. The line of code where the error occurs is: .cells(I, 2).value = pt.SourceData Thanks for providing the code and I hope the above helps you refine it.
This comment was minimized by the moderator on the site
Very powerful. Thanks so much.
This comment was minimized by the moderator on the site
For Connection Only info the Data connection info isa property of the PivotCache
I have a workbook that has over 40 pivot tables with a mix of Excel Tables and SQL server Data Connections. I use the following code to keep track of them


Sub GetPivotTableInfo()

Dim wb As Workbook
Dim pvt As PivotTable
Dim wsheet As Worksheet
Dim pc As PivotCache

Set wb = ActiveWorkbook
For Each wsheet In wb.Worksheets
For Each pvt In wsheet.PivotTables
Debug.Print wsheet.Name & ": " & pvt.Name
Set pc = wb.PivotCaches(pvt.CacheIndex)
If pc.SourceType = xlDatabase Then
Debug.Print pc.SourceData
Else
If pc.QueryType = xlOLEDBQuery Then
Debug.Print pc.Connection
Debug.Print pc.SourceConnectionFile
Debug.Print pc.WorkbookConnection.Name
Debug.Print pc.CommandText
End If
End If


Next pvt
Next wsheet
This comment was minimized by the moderator on the site
Saved me from a major headache!
Couldn't find what pivot table was causing a "Refresh All Error"
Boom Listed with locations, Thank you so much
This comment was minimized by the moderator on the site
Amazing!!! thksss!!!!
This comment was minimized by the moderator on the site
This is awesome! I have been looking for a code like this one, but with the addition of showing all active fields per table. I need to clean up the source tables from unnecessary fields (too heavy) and they feed a book of over 300 pivots. I'd prefer not to go one pivot table at a time to figure out which fields I can eliminate... If you could show me how, it would be incredible... Thanks!
This comment was minimized by the moderator on the site
Thanks for the post, I cleaned up the code a little by defining I and Long and deleting the ref to K since it wasn't used. Lastly I added a line just below your .Activate to show .Columns.AutoFit
This comment was minimized by the moderator on the site
VERY handy to have in a pinch! Thank you.
This comment was minimized by the moderator on the site
That's Awesome.
This comment was minimized by the moderator on the site
Huge help, saved me a ton of time tracking down one of a number of identically named pivot tables in a Workbook!
This comment was minimized by the moderator on the site
run time error 1004
This comment was minimized by the moderator on the site
Fit perfeclty!! Thanks a lot
This comment was minimized by the moderator on the site
unfortunately I'm getting multiple errors, this would have been absolutely great for my multi-tab, multi-pivot workbooks
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