Note: The other languages of the website are Google-translated. Back to English
English English

How to sort by file extension in Excel?

If you have a list of file names which including different extensions, and now, you want to sort the file names by extension. Do you have any good ideas to solve this task in a worksheet?

Sort file names by extension with helper column

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

arrow blue right bubble Sort file names by extension with helper column

In Excel, there is no direct way for you to sort the file extension, but you can apply a helper column to extract the extensions first, and then sort the rows based on that helper column. Please do as follows:

1. Enter this formula =REPLACE(RIGHT(A2,5),1,SEARCH(".",RIGHT(A2,5)),"") into a blank cell next to your data, see screenshot:


2. Then drag the fill handle over to the range that you want to contains this formula, and all the extensions have been extracted into column B, see screenshot:


3. And then select the extracted extensions in helper column B, then click Data > Sort, and check Expand the selection in the popped out Sort Warning dialog, see screenshots:


4. In the Sort dialog box, select the column name which you want to sort by under the Column section, and then choose Values from the Sort On section, at last choose the sort order you need.


Note: if your data has headers, please check My data has headers option.

5. After finishing the setting in the Sort dialog, click OK to close the dialog, and now, you can see the file names have been sorted by the extensions as following screenshot shown:


6. Finally, you can delete the data in the helper column as you want.

Tip: In the above formula, A2 indicates the cell you want to extract the extension from.

Related articles:

How to sort rows by upper lower case in Excel?

How to sort or filter data by strikethrough in Excel?

How to sort data by the most frequent value in Excel?

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations