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How to sort rows by upper lower case in Excel?

Is it possible for us to sort the text content by case sensitive which means to sort the upper case first, proper case followed and last the lower case or vice versa? For example, I have a list of names which mixed with upper case, proper case and lower case as following screenshot shown, is there any good methods to sort the list by case sensitive in Excel?

doc-sort-by-case-1

Sort rows by upper lower case with a helper column

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arrow blue right bubble Sort rows by upper lower case with a helper column


In Excel, you can apply a formula to identify the case of the text, and then sort them by your need. Please do with following steps:

1. Enter the following formula into a blank cell next to the data, cell B2, in this example:

=IF(EXACT(A2,UPPER(A2)),"Upper Case",IF(EXACT(A2,LOWER(A2)),"Lower Case",IF(EXACT(A2,PROPER(A2)),"Proper Case","Other"))), see screenshot:

doc-sort-by-case-1

2. Then drag the fill handle over to the data range that you want to apply this formula, and the text case has been displayed as following screenshot shown:

doc-sort-by-case-1

3. And next, you can sort the data based on Column B. Select the data range A1:B11, and click Data > Sort, in the Sort dialog box, specify the column name which you want to sort by under Column section, and choose Values from the Sort On section, finally, select the sort order as you want, see screenshot:

doc-sort-by-case-1

Note: If your data has headers, please check My data has headers option.

4. Then click OK to close the dialog, and your cell content has been sorted by the text case which lower case first then proper case followed and last the uppercase if you sort them by A to Z, see screenshot:

doc-sort-by-case-1

Notes:

1. After finishing sort the data you need, you can delete the cell content in the helper column B as you like.

2. If you want to sort the rows to put the upper case first then proper case and last lower case, you just need to choose the sort order as Z to A in the Sort dialog box.


Related articles:

How to sort by file extension in Excel?

How to sort a list of column by character length in Excel?

How to sort data by the most frequent value in Excel?


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  • To post as a guest, your comment is unpublished.
    Danny · 3 years ago
    I've tried running the formula listed, and it does not apply the logic tags properly. in some instances, it will give a different logic tag to multiple instances of the same data.

    example:
    SMITH, John "other"
    SMITH, John "upper"

    i have no idea on how to fix this. please advise.
    • To post as a guest, your comment is unpublished.
      Larissa · 3 years ago
      If you have headings start with row 2 then A2 if you don't have headings then you are starting with row 1 so it will be A1 and so on...
    • To post as a guest, your comment is unpublished.
      Larissa · 3 years ago
      Hey Danny, you will need to replace all A2 with A1 and enter the formula in the very first row, basically replace the number with the row number you are entering the formula in :)