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How to auto populate other cells when selecting values in Excel drop down list?

Let’s say you have created a drop down list based on the values in cell range B8:B14. When you selecting any value in the drop down list, you want the corresponding values in cell range C8:C14 be automatically populated in a selected cell. For example, when you select Lucy in the drop down list, it will auto populate a score 88 in cell D16. See screenshot shows below.

For getting the result as above screenshot shows, you need the VLOOKUP function. In this tutorial, we will show you how to use the VLOOKUP function to auto populate other cells when selecting values in Excel drop down list.

Drop down list auto populate with VLOOKUP function

Drop down list auto populate without remembering formulas


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Drop down list auto populate with VLOOKUP function


Please do as follows to auto populate other cells when selecting in drop down list.

1. Select a blank cell that you want to auto populate the corresponding value.

2. Copy and paste the formula =VLOOKUP(B16,B8:C14,2,FALSE) into the Formula Bar, then press the Enter key.

Note: In the formula, the B16 is the cell contains the drop down list, and B8:C14 is the cell range that includes the drop down list data and the auto-populate data, and the number 2 indicates the column number which the populated value locates in based on the specified cell range. For example, if the returned value locates in the third column of your range, please change the 2 to 3. You can change the variable values in the formula based on your needs.

3. From now on, when you select a name in the drop down list, the cell D16 will be auto-populated with a specific score based on the cell range B9:C14.


Drop down list auto populate with Kutools for Excel (without remembering formulas)

You can easily populate other values based on drop-down list selection without remembering formulas with the Look for a value in list formula of Kutools for Excel.

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1. Select a cell for locating the auto-populate value (says cell C10), and then click Kutools > Formulas > Look for a value in list. See screenshot:

2. In the Formula Helper dialog box:





1). In the Table_array box, select the table which contains the drop-down list values and populated values.

2). Specify cell which contains the drop-down list in the Look_value box.

3). Select the column with the populated values in the Column box, and finally click the OK button.

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Now the corresponding cell value will be auto-populated in cell C10 based on drop-down list selection.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Drop down list auto populate without remembering formulas

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  • To post as a guest, your comment is unpublished.
    Aly · 10 days ago
    Hello, I have tried this and keep getting error #NA in the field ... Anyone know how to fix this.

    For reference, I am trying to auto-populate contact information when the person selects a contact name from the drop down. So if someone selects John Smith from the drop down, his company, phone number, and email will auto populate in the next couple cells.

    The formula I am using is =VLOOKUP(B7;Brokers!A2:D36,3,0). Open Office keeps changing the false at the end of my formula to a 0. I tried using True in lieu of False no change. I tried adding $ before the Array range values still getting #N/A....Can anyone advise how I can get this to work
  • To post as a guest, your comment is unpublished.
    lluis · 14 days ago
    thanks for the code, but it only works for me in the first list, I have some inderect lists after the first that don't show any value. Is there any solution? Thanks in advance. ;)
  • To post as a guest, your comment is unpublished.
    GNR · 1 years ago
    I am trying to create a spreadsheet for employee evaluations. I have a series of questions and then there is a drop down box with either yes or no. I need for the yes/no drop down boxes to auto populate another box titled "call score" and for it to be a percentage value that will change with each drop down box that is used.

    Also, I need for this percentage to show in another field titled "Total score" and I need this box to change colors with the value. For example, if the percentage is between 92% and 100%, then the box should be highlighted blue.

    Does this make sense? And is this possible?

    Thanks in advance
    GNR
  • To post as a guest, your comment is unpublished.
    BB · 1 years ago
    Will this work to populate multiple columns? IE column a contains the pic list and B-D i want to auto populate with values.
  • To post as a guest, your comment is unpublished.
    Anonymous · 1 years ago
    Do not download Kutools! It gives viruses to your computer.