Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to auto populate other cells when selecting values in Excel drop down list?

Let’s say you have created a drop down list based on the values in cell range B8:B14. When you selecting any value in the drop down list, you want the corresponding values in cell range C8:C14 be automatically populated in a selected cell. For example, when you select Lucy in the drop down list, it will auto populate a score 88 in cell D16. See screenshot shows below.

For getting the result as above screenshot shows, you need the VLOOKUP function. In this tutorial, we will show you how to use the VLOOKUP function to auto populate other cells when selecting values in Excel drop down list.

Drop down list auto populate with VLOOKUP function

Drop down list auto populate without remembering formulas


Combine multiple worksheets/workbooks into one worksheet / workbook:

Combine multiple worksheets or workbooks into one single worksheet or workbook may be a huge task in your daily work. But, if you have Kutools for Excel, its powerful utility – Combine can help you quickly combine multiple worksheets, workbooks into one worksheet or workbook. Download the full feature 60-day free trail of Kutools for Excel now!

Kutools for Excel: with more than 200 handy Excel add-ins, free to try the full feature with no limitation in 60 days. Download the free trial Now!

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words...
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum...
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns...
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Create Mailing List and Send Emails by Cell's Value...
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

Drop down list auto populate with VLOOKUP function

Please do as follows to auto populate other cells when selecting in drop down list.

1. Select a blank cell that you want to auto populate the corresponding value.

2. Copy and paste the formula =VLOOKUP(B16,B8:C14,2,FALSE) into the Formula Bar, then press the Enter key.

Note: In the formula, the B16 is the cell contains the drop down list, and B8:C14 is the cell range that includes the drop down list data and the auto-populate data, and the number 2 indicates the column number which the populated value locates in based on the specified cell range. For example, if the returned value locates in the third column of your range, please change the 2 to 3. You can change the variable values in the formula based on your needs.

3. From now on, when you select a name in the drop down list, the cell D16 will be auto-populated with a specific score based on the cell range B9:C14.


Drop down list auto populate with Kutools for Excel

You can easily populate other values based on drop-down list selection without remembering formulas with the Look for a value in list formula of Kutools for Excel.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Select a cell for locating the auto-populate value (says cell C10), and then click Kutools > Formula Helper > Look for a value in list. See screenshot:

2. In the Formula Helper dialog box:

1). In the Table_array box, select the table which contains the drop-down list values and populated values.

2). Specify cell which contains the drop-down list in the Look_value box.

3). Select the column with the populated values in the Column box, and finally click the OK button.

Now the corresponding cell value will be auto-populated in cell C10 based on drop-down list selection.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Office Tab - Tabbed Browsing, Editing, and Managing of Workbooks in Excel:

Office Tab brings the tabbed interface as seen in web browsers such as Google Chrome, Internet Explorer new versions and Firefox to Microsoft Excel. It will be a time-saving tool and irreplaceble in your work. See below demo:

Click for free trial of Office Tab!

Office Tab for Excel


Demo: Drop down list auto populate without remembering formulas


Related articles:


Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    surly · 11 months ago
    I want to do this, but I do not want to use a drop down, the cells will be populated with a value/name from data on another sheet, sort of like a leaderboard so the names will move up and down accordingly I need certain values to follow those names up or down.
  • To post as a guest, your comment is unpublished.
    Aly · 1 years ago
    Hello, I have tried this and keep getting error #NA in the field ... Anyone know how to fix this.

    For reference, I am trying to auto-populate contact information when the person selects a contact name from the drop down. So if someone selects John Smith from the drop down, his company, phone number, and email will auto populate in the next couple cells.

    The formula I am using is =VLOOKUP(B7;Brokers!A2:D36,3,0). Open Office keeps changing the false at the end of my formula to a 0. I tried using True in lieu of False no change. I tried adding $ before the Array range values still getting #N/A....Can anyone advise how I can get this to work
  • To post as a guest, your comment is unpublished.
    lluis · 1 years ago
    thanks for the code, but it only works for me in the first list, I have some inderect lists after the first that don't show any value. Is there any solution? Thanks in advance. ;)
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good day,
      In the formula, please change the number 2 to the list you need. For example, if the returned value locates in the third column of your range, please change 2 to 3.
  • To post as a guest, your comment is unpublished.
    GNR · 2 years ago
    I am trying to create a spreadsheet for employee evaluations. I have a series of questions and then there is a drop down box with either yes or no. I need for the yes/no drop down boxes to auto populate another box titled "call score" and for it to be a percentage value that will change with each drop down box that is used.

    Also, I need for this percentage to show in another field titled "Total score" and I need this box to change colors with the value. For example, if the percentage is between 92% and 100%, then the box should be highlighted blue.

    Does this make sense? And is this possible?

    Thanks in advance
    GNR
  • To post as a guest, your comment is unpublished.
    BB · 2 years ago
    Will this work to populate multiple columns? IE column a contains the pic list and B-D i want to auto populate with values.
  • To post as a guest, your comment is unpublished.
    Anonymous · 2 years ago
    Do not download Kutools! It gives viruses to your computer.
  • To post as a guest, your comment is unpublished.
    Michelle · 2 years ago
    I'm trying to get a drop down list to pull up an entire table based off of what month is selected how would i go about doing that? all i can find is how to pull values from a table
  • To post as a guest, your comment is unpublished.
    Irshad · 3 years ago
    Hello,

    Can you tell what is a formula for this example....

    ex: If any number comes between 15000-20000 in 'B column' then 'A column' automatically add ABC name and If any number comes between 21001-25000 in 'B column' then 'A column' automatically add XYZ name.
  • To post as a guest, your comment is unpublished.
    Melissa · 3 years ago
    I'm attempting to do this exact thing where the dropdown list has almost 500 items (Facility), and I want excel to automatically populate the adjacent cell with the correct state. I already had the menu list on a separate sheet, Menus, and I added a column to the right for State.

    Sheet 1 (ID List) looks something like this:

    A1 | B1 |...| J1 | K1
    Lname | Fname |...| Facility | State

    Menu sheet contains the data for the dropdown and auto-populate values:
    C D
    Facility | State
    Aliceville | AL
    Lancaster | AL
    Hughes | TX

    So my formula looks like this: =VLOOKUP(J5,Menus!B2:C483,2,FALSE)

    The problem is when I copy the formula in the State cell to other cells, either by copying the first cell, and pasting into another cell or a range or cells; or by selecting the cell and dragging down - excel correctly changes the formula for the cell containing the drop down list (dragging down From J2, it changes to J3), but it also changes the range for the menu data:

    =VLOOKUP(J2,Menus!B2:C483,2,FALSE)
    =VLOOKUP(J3,Menus!B3:C484,2,FALSE)

    Forcing me to manually go in and change the menu range in each cell.

    This document is very fluid and I'm adding rows constantly - so I need a way to automate this without this little glitch.

    Solution greatly appreciated, thanks in advance!
    • To post as a guest, your comment is unpublished.
      Jason · 3 years ago
      In the menu data, add $ in front of the number. =VLOOKUP(J2,Menus!B$2:C$483,2,FALSE) Notice I did not add the $ in the J2 as I assume this is the number you want to change. Then highlight the field, drag down the rest of the way through the column, and use Ctrl-D to copy and paste the formula automatically changing only the row number of the J column.
      • To post as a guest, your comment is unpublished.
        JLR · 2 years ago
        Thank you so much for this answer. I've been struggling with the same exact issue as Melissa.
  • To post as a guest, your comment is unpublished.
    Dino Appla · 3 years ago
    Brilliant, thank you for the simple answer
  • To post as a guest, your comment is unpublished.
    James R. Leichter · 4 years ago
    Thank you for this post. This solved my Excel question in two minutes. It was way easier to understand and follow than any other page I looked at. That includes Microsoft's web page.
  • To post as a guest, your comment is unpublished.
    Claire · 4 years ago
    Hi,

    I'm trying to find a way of auto-populating a cell which displays the value selected from a filter.

    So, if my filter was days of the week, and I selected "Wednesday", I need another cell to just display Wednesday.

    I have tried linking cells, but was unsuccessful. I've also tried some basic VBA, but this didn't work either!

    I am certainly no excel expert, but I must be doing something wrong as I wouldn't have expected it to be so difficult!

    Please can you help?
    • To post as a guest, your comment is unpublished.
      JOEY · 2 years ago
      Hi! I am a freelance excel expert and accepting any kind of excel job.