How to auto populate other cells when selecting values in Excel drop down list?
Let’s say you have created a drop down list based on values in range A2:A8. When selecting value in the drop down list, you want the corresponding values in range B2:B8 to be automatically populated in a specific cell. For example, when you select Natalia from the drop down, the corresponding score 40 will be populated in E2 as the below screenshot shown. This tutorial provides two methods to help you solve the problem.
Drop down list auto populate with VLOOKUP function
Drop down list auto populate with an amazing tool
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Drop down list auto populate with VLOOKUP function
Please do as follows to auto populate other cells when selecting in drop down list.
1. Select a blank cell that you want to auto populate the corresponding value.
2. Copy and paste the below formula into into it, and then press the Enter key.
=VLOOKUP(D2,A2:B8,2,FALSE)
Note: In the formula, the D2 is the drop down list CELL, A2:B8 is the table range includes the lookup value and the results, and the number 2 indicates the column number which the results locate. For example, if the results locate in the third column of your table range, please change the 2 to 3. You can change the variable values in the formula based on your needs.
3. From now on, when you select a name in the drop down list, E2 will be auto-populated with a specific score.
Easily select multiple items from drop-down list in Excel:
Have you ever tried to select multiple items from a drop down list in Excel? Here the Multi-select Drop Down List utility of Kutools for Excel can help you easily select multiple items from the drop-down list in a range, current worksheet, current workbook or all workbooks. See below demo:
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Drop down list auto populate with Kutools for Excel
You can easily populate other values based on drop-down list selection without remembering formulas with the Look for a value in list formula of Kutools for Excel.
Before applying Kutools for Excel, please download and install it firstly.
1. Select a cell for locating the auto-populate value (says cell C10), and then click Kutools > Formula Helper > Formula Helper, see screenshot:
3. In the Formulas Helper dialog box, specify the arguments as follows:
- In the Choose a formula box, find and select Look for a value in list;
Tips: You can check the Filter box, enter certain word into the text box to filter the formula quickly. - In the Table_array box, click the
button to select the table range which contains the lookup value and the result value; - In the Look_value box, click the button to select the cell containing the value you are searching for. Or you can directly enter the value into this box;
- In the Column box, click the button to specify the column you will return the matched value from. Or you can enter the column number into the textbox directly as you need.
- Click OK.
button to select the table range which contains the lookup value and the result value;
Now the corresponding cell value will be auto-populated in cell C10 based on drop-down list selection.
If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Demo: Drop down list auto populate without remembering formulas
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Create drop down list from another workbook in Excel
It is quite easy to create a data validation drop down list among worksheets within a workbook. But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details.
Create a searchable drop down list in Excel
For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.
How to create drop down list with multiple checkboxes in Excel?
Many Excel users tend to create drop down list with multiple checkboxes in order to select multiple items from the list per time. Actually, you can’t create a list with multiple checkboxes with Data Validation. In this tutorial, we are going to show you two methods to create drop down list with multiple checkboxes in Excel. This tutorial provides the method to solve the problem.
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