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How to auto populate other cells when selecting values in Excel drop down list?

Suppose you've made a drop-down list from the values in range A2:A8. You aim to auto-populate the related values from B2:B8 into a designated cell upon selection from the drop-down list. For instance, selecting "Natalia" from the list would automatically fill in her score, "40", into cell E2, as illustrated in the screenshot. This guide will walk you through two straightforward methods to achieve this functionality.

Drop down list auto populate with VLOOKUP function
Drop down list auto populate with an amazing tool
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Drop down list auto populate with VLOOKUP function

Please do as follows to auto populate other cells when selecting in drop down list.

  1. Select a blank cell that you want to auto populate the corresponding value.
  2. Copy and paste the below formula into into it, and then press the Enter key.
    =VLOOKUP(D2,A2:B8,2,FALSE)
    Note:In the formula, D2 represents the cell with the drop-down list, A2:B8 defines the table range containing both the lookup values and the desired results, and 2 specifies that the result is in the second column of the table range. Adjust the column number to match where your results are within the range, such as changing 2 to 3 for the third column. Adapt these parameters as needed to fit your data setup.
  3. From now on, when you select a name in the drop down list, E2 will be auto-populated with a specific score.

Drop down list auto populate with Kutools for Excel

You can easily populate other values based on drop-down list selection without remembering formulas with the Look for a value in list formula of Kutools for Excel.

Before applying Kutools for Excel, please download and install it firstly.

  1. Select a cell for locating the auto-populate value (says cell C10), and then click Kutools > Formula Helper > Formula Helper, see screenshot:
  2. In the Formulas Helper dialog box, specify the arguments as follows:
    1. In the Choose a formula box, find and select Look for a value in list;
      Tips: You can check the Filter box, enter certain word into the text box to filter the formula quickly.
    2. In the Table_array box, click the shot lookup a value 4 button to select the table range which contains the lookup value and the result value;
    3. In the Look_value box, click the shot lookup a value 4 button to select the cell containing the value you are searching for. Or you can directly enter the value into this box;
    4. In the Column box, click the shot lookup a value 4 button to specify the column you will return the matched value from. Or you can enter the column number into the textbox directly as you need.
    5. Click OK.

Now the corresponding cell value will be auto-populated in cell C10 based on drop-down list selection.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Demo: Drop down list auto populate without remembering formulas


Related articles:

Autocomplete when typing in Excel drop down list
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Create drop down list from another workbook in Excel
It is quite easy to create a data validation drop down list among worksheets within a workbook. But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details.

Create a searchable drop down list in Excel
For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.

How to create drop down list with multiple checkboxes in Excel?
Many Excel users tend to create drop down list with multiple checkboxes in order to select multiple items from the list per time. Actually, you can’t create a list with multiple checkboxes with Data Validation. In this tutorial, we are going to show you two methods to create drop down list with multiple checkboxes in Excel. This tutorial provides the method to solve the problem.

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Comments (29)
Rated 3.5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
I want to make a data base on excel, but I want it to be when I choose from the dropdown list the next column must change automatically.
How do I do that.
For example from the dropdown list I will choose, Medical and then the next column must give me a date and in the same row if I change from medical to something else that date must change as well.
Can you assist me or is it impossible.
This comment was minimized by the moderator on the site
Hi Yolanda,

The method provided in the article is the one that automatically changes the matching data based on the selection of the drop-down list. For clarity, please provide a screenshot of your data and the result you want to get.
This comment was minimized by the moderator on the site
Спасибо, но не работает Ваша формула. Я вчера мозг сломал себе весь!
Путем перебора и подстановок вышел вот к такой формуле:

=ВПР(A6;A12:B16;2;ЛОЖЬ)

!!ВОТ ЭТА ТОЧНО РАБОТАЕТ!!
This comment was minimized by the moderator on the site
هل تعمل الخاصية بعد حفظ الملف على جهاز اخر ؟؟
بمعنى هل يلزم وجود الاداة على الجهاز الاخر ؟
Rated 3.5 out of 5
This comment was minimized by the moderator on the site
Hi,
Formulas created by Kutools for Excel will remain after sending a workbook to someone else who does not have Kutools installed.
This comment was minimized by the moderator on the site
Hi. I've noticed that the autopopulate works only on a first name basis. If you were to type a surname or family name, you would not see it working. Any chance of fixing this?
This comment was minimized by the moderator on the site
hi, thanks for your code. I would like to autocomplete and make multiple selections in a drop down list. Can you help me please?, thank you
This comment was minimized by the moderator on the site
If you would like the exact same data to populate in numerous cells, select the range of cells, type the data and then, Ctrl Enter. Magic!
This comment was minimized by the moderator on the site
Hi
I want to know the most effiecient way to create a template we can easily auto populate with corresponding information .
I'll try to explain :
I want to make a list saying : if we type the airline code ( 3 digits ) we need to deliver it to 'that' specific warehouse.
We have like 6 warehouses , each handling multiple airlines . So if we type airline code 'x' it should automatically indicate to which warehouse we should deliver .
What do I do :D , which formula is to be used , how do we select a wide range of values ( all the different ailrines )
This comment was minimized by the moderator on the site
HI I WANT TO KNOW HOW to INSERT A COMPANY NAME AND COMPANY ADDRESS AUTOMATICALLY GENERATED LIKE
RAMYA TRADE---------CHENNAI
KAVYA TRADE----------MADURAI
RAMYA TRADE----------CHENNAI
This comment was minimized by the moderator on the site
Hi,
You need to prepare your data as a table range in advanced, and then apply one of the above methods.
This comment was minimized by the moderator on the site
I want to do this, but I do not want to use a drop down, the cells will be populated with a value/name from data on another sheet, sort of like a leaderboard so the names will move up and down accordingly I need certain values to follow those names up or down.
This comment was minimized by the moderator on the site
Hello, I have tried this and keep getting error #NA in the field ... Anyone know how to fix this.

For reference, I am trying to auto-populate contact information when the person selects a contact name from the drop down. So if someone selects John Smith from the drop down, his company, phone number, and email will auto populate in the next couple cells.

The formula I am using is =VLOOKUP(B7;Brokers!A2:D36,3,0). Open Office keeps changing the false at the end of my formula to a 0. I tried using True in lieu of False no change. I tried adding $ before the Array range values still getting #N/A....Can anyone advise how I can get this to work
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