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How to create a Gantt template in Excel?

Author: Kelly Last Modified: 2017-03-22

Normally we make project schedules with Gantt chart, so that readers can know when a project starts and ends at a glance. In this article, I will show you how to create a Gantt chart by Conditional Formatting feature in Excel, and save the Gantt chart as an Excel template.

Create a Gantt table and save as normal Excel template

Save the Gantt table (selection) as mini template


arrow blue right 
bubbleCreate a Gantt Chart with conditional formatting, and then save as an Excel template

The following steps will walk you through creating a Gantt chart by conditional formatting, and saving it as a template in Microsoft Excel.
Step 1: Prepare a table in a blank workbook, and enter your data into this table as following screen shot shown:

Step 2: In Cell B1 enter a start date, such as 11/1/2014. And enter your data into corresponding cells one by one.

Step 3: Calculate Duration days. In Cell D3 enter =C3-B3+1, and drag the Fill Handle down to apply this formula to the range you want.
Step 4: Add dates into this table.

(1) In Cell F2 enter =B1, and press the Enter key;

(2) In Cell G2 enter =F2+1, and drag the Fill Handle right to apply this formula to the range you want. In Our case, we apply this formula in Range G2:AI2.

(3) Select the date cells of Range F2:AI2, click the Anchor in the Number group on the Home tab, and in Format Cells dialog box click Custom in Category box, then enter D into the Type box, and click the OK button. See screen shot below:

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Step 4: In Cell F3 enter =IF(AND(F$2>=$B3,F$2<=$C3),""), and drag the Fill Handle to the Range F3:AI6.

Now you will see the date columns are filled by False and blank. See screen shot below:

Step 5: Select the Range F3:AI6, and click the Home > Conditional Formatting > New Rule.

Step 6: In the coming New Formatting Rule dialog box,

(1) Click to select the Use a formula to determine which cells to format in the Select a Rule Type box;

(2) In the Format Values where this formula is true box, enter =F3="";

(3) Click the Format button.

Step 7: In the Format Cells dialog box, go to the Fill tab, and specify a background color, and then click both OK buttons to close the Format Cells dialog box and New Formatting Rule dialog box.

Step 8: Keep selecting the Range F3:AI6, and hide fonts in the range by clicking Home > Font Color > White or any color same as your background color.

Now you will see the Gantt Chart made by conditional formatting as the following screen shot shown:

Step 9: Click the File > Save > Computer > Browse in Excel 2013, or click the File /Office button > Save in Excel 2007 and 2010.

Step 10: In the coming Save As dialog box, enter a name for this workbook in the File name box, and click the Save as type box and select Excel Template (*.xltx) from drop down list, at last click the Save button.

Save range as mini template (AutoText entry, remaining cell formats and formulas) for reusing in future

Normally Microsoft Excel saves the whole workbook as a personal template. But, sometimes you may just need to reuse a certain selection frequently. Comparing to save the entire workbook as template, Kutools for Excel provides a cute workaround of AutoText utility to save the selected range as an AutoText entry, which can remain the cell formats and formulas in the range. And then you will reuse this range with just one click.

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