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How to create a time sheet template in Excel?

Author: Kelly Last Modified: 2017-03-22

In some cases, some users require to record their working time every week. A weekly time sheet is a good way to solve this problem. In this article, I will show you how to create a weekly time sheet in Excel, and then save it as a template easily.

Create a time sheet and save as normal Excel template

Only save the time sheet (selection) as an mini template


arrow blue right bubbleCreate a time sheet template in Excel

Step 1: Create a new workbook, and prepare a table as following screen shot shown:

doc template time sheet 1

Step 2: Enter date into the table:

(1) Specify the beginning date of Time period in Cell B2.

(2) In Cell A7 enter =IF(B2<>"",B2,""), and press the Enter key.

(3) In Cell A8 enter =IF(A7<>"",A7+1,""), and drag the Fill Handle to apply this formula to Range A9:A13.

doc template time sheet 2

Note: If these dates in Range A7:A13 are not showing in the data format, please select the Range A7:A13, and click the Number Format box in the Number group on the Home tab, and then specify the Short Date in the drop down list.

doc template time sheet 11

Step 3: Enter the week days into the table:

(1) In Cell B7 enter =A7, and drag the Fill Handle to apply this formula to Range B8:B13;

(2) Keep Range B7:B13 selected, click the anchor in the Number group on the Home tab;

(3) In the opening Format Cells dialog box, click to highlight the Custom in the Category box, enter dddd into the box below Type, and click the OK button.

doc template time sheet 8

Easily show dates as only month names or day of weeks in Excel and vice versa

Hide (not show) year, month, or day from a range of date cells by Kutools for Excel's Apply Date Formatting utility. The utility can show a series of dates as only month names, or day of weeks easily. And this utility also provides dozens of date formatting styles for Excel users to change dates.

ad apply date formatting 4

Step 4: Add data validation for Time columns:

(1) Select the Range C7:F13, click the Data > Data Validation;

(2) In the Data Validation dialog box, specify the Time in the Allow box, specify between in the Data box, specify Start time as 0:00, and specify End time as 23:59, and at last click the OK button. See screen shot below:

doc template time sheet 9

Step 5: Add data validation for Sick column and Vacation column:

(1) Select the Range I7:J13, and click the Data > Data Validation;

(2) In the throwing Data Validation dialog box, specify the Allow as Decimal, specify Data as between, specify Minimum as 0, and specify Maximum as 8, as last click the OK button.

doc template time sheet 7

Step 6: Enter your original data into the Time columns, Sick column and Vacation column, and then calculate the working hours:

(1) In Cell G7 enter =IF(((D7-C7)+(F7-E7))*24>8,8,((D7-C7)+(F7-E7))*24), and drag the Fill Handle to apply this formula to Range G8:G13;

(2) In Cell H7 enter =IF(((D7-C7)+(F7-E7))*24>8,((D7-C7)+(F7-E7))*24-8,0), and drag the Fill Handle to apply this formula to Range H8:H13;

Note: Both formulas suppose normal working hours are 8 hours per day. If your working hours are different, change the 8 to your working hour amount in two formulas.

Step 7: Calculate the daily total and weekly total:

(1) In Cell K7 enter =SUM(G7:J7), and drag the Fill Handle to apply this formula to Range K8:K13;

(2) In Cell G14 enter =SUM(G7:G13), and drag the Fill Handle to apply this formula to Range H14:K14.

Up to present, we have created a time sheet in Excel already. Some users may require to use the time sheet with this format usually, so we can save it as a template.

Step 8: Click the File > Save > Computer > Browse in Excel 2013; or click the File / Office button > Save in Excel 2007 and 2010.

Step 9: In the Save As dialog box, enter a name for your template in the File name box, click the Save as type box and select Excel Template(*.xltx) from the drop down list, and then click the Save button.

doc template time sheet 10

Save range as mini template (AutoText entry, remaining cell formats and formulas) for reusing in future

Normally Microsoft Excel saves the whole workbook as a personal template. But, sometimes you may just need to reuse a certain selection frequently. Comparing to save the entire workbook as template, Kutools for Excel provides a cute workaround of AutoText utility to save the selected range as an AutoText entry, which can remain the cell formats and formulas in the range. And then you will reuse this range with just one click.

ad auto text time sheet


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This comment was minimized by the moderator on the site
My first formula =IF(B2 "",B2,"") doesn't work for some reason, it says formula has a mistake
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