By default, you can only select one item per time from a data validation drop-down list in Excel. How to make multiple selections from the drop-down list as below screenshot shown? The methods in this article can help you solve the problem.
Create drop down list with multiple selections with VBA code
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You can apply the below VBA code to make multiple selections from the drop-down list in a worksheet in Excel. Please do as follows.
1. Open the worksheet you have set data validation drop-down list, right click on the sheet tab and select View Code from the context menu.
2. In the Microsoft Visual Basic for Applications window, copy the below VBA code into the code window. See screenshot:
VBA code: drop down list with multiple selections
Private Sub Worksheet_Change(ByVal Target As Range)
'Updated by Extendoffice 2019/11/13
Dim xRng As Range
Dim xValue1 As String
Dim xValue2 As String
If Target.Count > 1 Then Exit Sub
On Error Resume Next
Set xRng = Cells.SpecialCells(xlCellTypeAllValidation)
If xRng Is Nothing Then Exit Sub
Application.EnableEvents = False
If Not Application.Intersect(Target, xRng) Is Nothing Then
xValue2 = Target.Value
Application.Undo
xValue1 = Target.Value
Target.Value = xValue2
If xValue1 <> "" Then
If xValue2 <> "" Then
If xValue1 = xValue2 Or _
InStr(1, xValue1, ", " & xValue2) Or _
InStr(1, xValue1, xValue2 & ",") Then
Target.Value = xValue1
Else
Target.Value = xValue1 & ", " & xValue2
End If
End If
End If
End If
Application.EnableEvents = True
End Sub
3. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.
Now you can select multiple items from the drop-down list in current worksheet.
Notes:
Here highly recommended the Multi-select Drop-down List feature of Kutools for Excel for you. With this feature, you can easily select multiple items from the drop-down list in a specified range, current worksheet, current workbook or all opened workbooks as you need.
Before applying Kutools for Excel, please download and install it firstly.
1. Click Kutools > Drop-down List > Multi-select Drop-down List > Settings. See screenshot:
2. In the Multi-select Drop-down List Settings dialog box, please configure as follows.
3. Please click Kutools > Drop-down List > Multi-select Drop-down List to enable the feature.
Now you can select multiple items from the drop-down list in current worksheet or any scope you have specified in step 2.
If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Autocomplete when typing in Excel drop down list
If you have a data validation drop down list with large values, you need to scroll down in the list just for finding the proper one, or type the whole word into the list box directly. If there is method for allowing to auto complete when typing the first letter in the drop down list, everything will become easier. This tutorial provides the method to solve the problem.
Create drop down list from another workbook in Excel
It is quite easy to create a data validation drop down list among worksheets within a workbook. But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details.
Create a searchable drop down list in Excel
For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.
Auto populate other cells when selecting values in Excel drop down list
Let’s say you have created a drop down list based on the values in cell range B8:B14. When you selecting any value in the drop down list, you want the corresponding values in cell range C8:C14 be automatically populated in a selected cell. For solving the problem, the methods in this tutorial will do you a favor.
