How to sum / count checked checkboxes in Excel?
Checkboxes in Excel serve as a practical tool for tracking the status of your data. Imagine you're working with a list that includes checkboxes - some checked and some not. You might find yourself needing to count the number of checkboxes that are checked or calculate the sum of values associated with those checked checkboxes.
Sum or count checked checkboxes in Excel
Sum or count checked checkboxes in Excel
In Excel, there isn't a straightforward formula to count or sum the checked checkboxes directly. To address this issue effectively, please follow these steps:
Step 1: Link Checkboxes to Cells
- Open your worksheet which you want to count or sum the checked checkboxes, then right click one checkbox, and choose "Format Control", see screenshot:
- In the "Format Object" dialog box, under the "Control" tab, click to select a blank cell which relative to your selected checkbox as the link cell from the "Cell link" option, and don’t change any other options, and then, click OK button. See screenshot:
- If the checkbox is checked, the cell will display TRUE; if it is unchecked, the cell will remain blank.
- And then, you need to repeat above steps to set a link cell for each checkbox of the column, and had better link the cell with the corresponding checkbox in the same row, you will get the following screenshot:
VBA code: link multiple checkboxes to cells at once
Sub LinkChecks()
'Update by Extendoffice
Dim xCB
Dim xCChar
i = 2
xCChar = "D"
For Each xCB In ActiveSheet.CheckBoxes
If xCB.Value = 1 Then
Cells(i, xCChar).Value = True
Else
Cells(i, xCChar).Value = False
End If
xCB.LinkedCell = Cells(i, xCChar).Address
i = i + 1
Next xCB
End Sub
Step 2: Apply formulas to calculate the checkboxes
After finishing setting the link cell for each checkbox, you can use the below formulas to calculate the checkboxes:
Count the checked checkbox:
=COUNTIF(D2:D15,TRUE)
Sum the cell values based on checked checkboxes:
=SUMIF(D2:D15, TRUE, C2:C15)
Counting or summing checked checkboxes in Excel becomes straightforward once you link them to cells. With these steps, you're well on your way to leveraging Excel's powerful data management capabilities. If you're interested in exploring more Excel tips and tricks, our website offers thousands of tutorials, please click here to access them. Thank you for reading, and we look forward to providing you with more helpful information in the future!
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Demo: Sum or count checked checkboxes in Excel
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