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How to sum values based on text criteria in Excel?

In Excel, have you ever tried to sum values based on another column of text criteria? For example, I have a range of data in worksheet as following screenshot shown, now, I want to add up all the numbers in column B corresponding with the text values in column A that meet a certain criterion, such as sum the numbers if the cells in column A contains KTE.

doc-sum-based-on-text-1

Sum the values based on another column if contains certain text

Sum the values based on another column if starts with certain text

Sum the values based on another column if ends with certain text

Sum the values based on another column if only is certain text

arrow blue right bubble Sum the values based on another column if contains certain text

Let’s take the above data for example, to add all the values together which contains the text “KTE” in column A, the following formula may help you:

Please enter this formula =SUMIF(A2:A6,"*KTE*",B2:B6) into a blank cell, and press Enter key, then all the numbers in column B where the corresponding cell in column A contains text “KTE” will add up. See screenshots:

doc-sum-based-on-text-2
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doc-sum-based-on-text-3

Tip: In the above formula, A2:A6 is the data range which you add the values based on, *KTE* stands for the criteria you need, and B2:B6 is the range you want to sum.

arrow blue right bubble Sum the values based on another column if starts with certain text

If you just want to sum the cell values in column B where the corresponding cell in column A which text starts with “KTE”, you can apply this formula: =SUMIF(A2:A6,"KTE*",B2:B6), see screenshots:

doc-sum-based-on-text-4
-1
doc-sum-based-on-text-5

Tip: In the above formula, A2:A6 is the data range which you add the values based on, KTE* stands for the criterion you need, and B2:B6 is the range you want to sum.

arrow blue right bubble Sum the values based on another column if ends with certain text

To add up all the values in column B where the corresponding cell in column A which text ends with “KTE”, this formula can do you a favor: =SUMIF(A2:A6,"*KTE",B2:B6), (A2:A6 is the data range which you add the values based on, KTE* stands for the criterion you need, and B2:B6 is the range you want to sum)see screenshots:

doc-sum-based-on-text-6
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doc-sum-based-on-text-7

arrow blue right bubble Sum the values based on another column if only is certain text

If you just want to sum the values in column B which corresponding cell content only is “KTE” of column A, please use this formula: =SUMIF(A2:A6,"KTE",B2:B6), (A2:A6 is the data range which you add the values based on, KTE stands for the criterion you need, and B2:B6 is the range you want to sum) and then only the text is “KTE” in column A which relative number in column B will add up, see screenshots:

doc-sum-based-on-text-8
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doc-sum-based-on-text-9
Advanced Combine Rows:(Combine duplicate rows and sum / average corresponding values):
  • 1. Specify the key column that you want to combine other column based on;
  • 2. Choose one calculation for your combined data.

doc-sum-columns-one-criteria-7

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Comments (22)
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Peggy79
Peggy79
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I try already.cause I apply the whole range it's still could not get the total sum. I am used sumif
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carl
carl
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i need to reference my sumifs criteria to a specific cell, the cell acts as a filter
EG: =SUMIFS(LV215:LV237,WC7,AB215:AB237) where WC7 is equal to a specific cell is this possible?
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Tech Support
Tech Support
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i cannot find this tool. "Combine Rows Based on Column" at the top of the page. i also cannot find info on what is on the free version vs. what is on the paid version. is this on the paid version? if not, where is it? thanks!
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skyyang
skyyang     Tech Support
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Hello, jenna,
We have moved this feature under the Merge & Split group, please see the below screenshot.
Sorry for this inconvenience.
Please try, thank you!
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cndesu
cndesu
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I create a dynamic string which contains the cells to sum and pass this string to sum function and it gives me #value error. Any solution to this.
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skyyang
skyyang     cndesu
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Hi, Desu,
Could you give your problem more detailed, thank you!
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Paige
Paige
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By the way, I’m using the =SUMIF(A2:A6,"*KTE*",B2:B6) formula, and I want to do more than just the B column (up to column AM).
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skyyang
skyyang     Paige
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Hello, Paige,
For solving your problem, may be there is no simple formula, you should join the SUMIF function together to get the result as you need, for example, you can use the below formula: (you can add other columns data with combining the sumif function)

=SUM(SUMIF(A2:A6,"*kte*",B2:B6), SUMIF(A2:A6,"*kte*",C2:C6), SUMIF(A2:A6,"*kte*",D2:D6))

Please try it, hope it can help you!
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Paige
Paige
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This works but what if I want to use the last part of the formula to cover multiple columns instead of just one?
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Jordan
Jordan
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how do I use a sumif in the following. If a certain cell contains the values of an substring of data, than sum a nearby column. for example, Cell A1 has (Dan,Tom,Bill,Smith). Then a separate table has Dan - 2, Bill - 3, John - 4. Assuming that is a 2x3 table. I want to create a formula that can sum the Dan and Bill numbers (2+3) because those texts could be found in cell A1. So the total would return 5.
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Lisa Matusiak
Lisa Matusiak
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How do you us sumif formula to with two criteria? For instance, If Column A = X and Column C = C then Sum Column G.
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skyyang
skyyang     Lisa Matusiak
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Hello, Matusiak
To sumif values based on multiple criteria, please view the following screenshot:

Also, you can go to the article https://www.extendoffice.com/documents/excel/2471-excel-sumif-multiple-criteria.html to get your solution.
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Lucky Arora
Lucky Arora
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Hi, any one here is having an idea of how to calculate value containing in a cell (Or with text?
For Example: in Cell A= MR134 , B= MR143, C = MR187 and result will be like sum of 134+143+187 =?
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Zahirul
Zahirul     Lucky Arora
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I am looking for this solution too.
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skyyang
skyyang     Zahirul
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Hello, guys,
May be the below array formula can help you: （after typing the formula, please press Ctrl+Shift+Enter together）
=SUM(IF(ISNUMBER(SEARCH("MR",B1:B4)),SUBSTITUTE(B1:B4,"MR",""))+0)
Please change the cell references to your need.
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Hector
Hector
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This is super clear and understandable, thank you so much!!!
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