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How to sum values based on text criteria in Excel?

Author: Xiaoyang Last Modified: 2020-04-21

In Excel, have you ever tried to sum values based on another column of text criteria? For example, I have a range of data in worksheet as following screenshot shown, now, I want to add up all the numbers in column B corresponding with the text values in column A that meet a certain criterion, such as sum the numbers if the cells in column A contains KTE.

doc-sum-based-on-text-1

Sum the values based on another column if contains certain text

Sum the values based on another column if starts with certain text

Sum the values based on another column if ends with certain text

Sum the values based on another column if only is certain text

arrow blue right bubble Sum the values based on another column if contains certain text

Let’s take the above data for example, to add all the values together which contains the text “KTE” in column A, the following formula may help you:

Please enter this formula =SUMIF(A2:A6,"*KTE*",B2:B6) into a blank cell, and press Enter key, then all the numbers in column B where the corresponding cell in column A contains text “KTE” will add up. See screenshots:

doc-sum-based-on-text-2
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doc-sum-based-on-text-3

Tip: In the above formula, A2:A6 is the data range which you add the values based on, *KTE* stands for the criteria you need, and B2:B6 is the range you want to sum.

arrow blue right bubble Sum the values based on another column if starts with certain text

If you just want to sum the cell values in column B where the corresponding cell in column A which text starts with “KTE”, you can apply this formula: =SUMIF(A2:A6,"KTE*",B2:B6), see screenshots:

doc-sum-based-on-text-4
-1
doc-sum-based-on-text-5

Tip: In the above formula, A2:A6 is the data range which you add the values based on, KTE* stands for the criterion you need, and B2:B6 is the range you want to sum.

arrow blue right bubble Sum the values based on another column if ends with certain text

To add up all the values in column B where the corresponding cell in column A which text ends with “KTE”, this formula can do you a favor: =SUMIF(A2:A6,"*KTE",B2:B6), (A2:A6 is the data range which you add the values based on, KTE* stands for the criterion you need, and B2:B6 is the range you want to sum)see screenshots:

doc-sum-based-on-text-6
-1
doc-sum-based-on-text-7

arrow blue right bubble Sum the values based on another column if only is certain text

If you just want to sum the values in column B which corresponding cell content only is “KTE” of column A, please use this formula: =SUMIF(A2:A6,"KTE",B2:B6), (A2:A6 is the data range which you add the values based on, KTE stands for the criterion you need, and B2:B6 is the range you want to sum) and then only the text is “KTE” in column A which relative number in column B will add up, see screenshots:

doc-sum-based-on-text-8
-1
doc-sum-based-on-text-9
Advanced Combine Rows:(Combine duplicate rows and sum / average corresponding values):
  • 1. Specify the key column that you want to combine other column based on;
  • 2. Choose one calculation for your combined data.

doc-sum-columns-one-criteria-7

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How to sum every n rows down in Excel?

How to sum cells with text and numbers in Excel?

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Comments (22)
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Peggy79
Peggy79
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I try already.cause I apply the whole range it's still could not get the total sum. I am used sumif
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carl
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i need to reference my sumifs criteria to a specific cell, the cell acts as a filter
EG: =SUMIFS(LV215:LV237,WC7,AB215:AB237) where WC7 is equal to a specific cell is this possible?
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Tech Support
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i cannot find this tool. "Combine Rows Based on Column" at the top of the page. i also cannot find info on what is on the free version vs. what is on the paid version. is this on the paid version? if not, where is it? thanks!
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skyyang
skyyang     Tech Support
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Hello, jenna,
We have moved this feature under the Merge & Split group, please see the below screenshot.
Sorry for this inconvenience.
Please try, thank you!
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cndesu
cndesu
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I create a dynamic string which contains the cells to sum and pass this string to sum function and it gives me #value error. Any solution to this.
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skyyang
skyyang     cndesu
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Hi, Desu,
Could you give your problem more detailed, thank you!
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Paige
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By the way, I’m using the =SUMIF(A2:A6,"*KTE*",B2:B6) formula, and I want to do more than just the B column (up to column AM).
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skyyang
skyyang     Paige
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Hello, Paige,
For solving your problem, may be there is no simple formula, you should join the SUMIF function together to get the result as you need, for example, you can use the below formula: (you can add other columns data with combining the sumif function)

=SUM(SUMIF(A2:A6,"*kte*",B2:B6), SUMIF(A2:A6,"*kte*",C2:C6), SUMIF(A2:A6,"*kte*",D2:D6))

Please try it, hope it can help you!
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