How to remove (temporarily hide) conditional formatting when printing in Excel?

As we know, after adding conditional formatting to a worksheet range, it will be showing in the printout while printing it. Although there is no direct function for removing conditional formatting when printing the worksheet, we can temporarily hide the conditional formatting in order to print without any conditional formatting in a specific range. With this tutorial, you will learn how to temporarily hide conditional formatting when printing in Excel with details.

Remove (temporarily hide) conditional formatting when printing


Combine multiple worksheets/workbooks into one worksheet / workbook:

Combine multiple worksheets or workbooks into one single worksheet or workbook may be a huge task in your daily work. But, if you have Kutools for Excel, its powerful utility – Combine can help you quickly combine multiple worksheets, workbooks into one worksheet or workbook

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download the free trial Now!

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

Remove (temporarily hide) conditional formatting when printing


For example, you have a range of data as below screenshot shown, all the values greater than 95 are highlighted with a format.

You can easily hide the conditional formatting as following method step by step.

1. Click to select a blank cell in current worksheet, type CondF_Show in the Name Box and press the Enter key. See screenshot:

2. Then click Data > Data Validation.

3. In the Data Validation dialog box, you need to:

1). Go to the Settings tab;

2). Select List in the Allow drop-down list;

3). Type Yes,No in the Source box;

4). Click the OK button. See screenshot:

Then a drop down list with value Yes and No is created.

3. Click Conditional Formatting > Manage Rules under Home tab.

4. In the Conditional Formatting Rules Manager dialog box, select This Worksheet in the Show formatting rule for drop down list, then select the rule you want to hide when printing and finally click the Edit Rule button.

5. In the Edit Formatting Rule dialog box, please do as follows.

1). Select Use a formula to determine which cells to format in the Select a Rule Type box;

2). In the Edit the Rule Description section, as the conditional formula rule “>95” was given to the data before, now I type in =AND(A1>95,CondF_Show="Yes") into the Formatvalues where this formula is true box;

3). Click the OK button.

6. When it returns to the Conditional Formatting Rules Manager dialog box, click the OK button.

From now on, when you select Yes in the drop down list, the conditional formatting will be displayed.

And when you select No in the drop-down list, the conditional formatting will be temporarily hidden. Please start printing.


Related articles:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.