How to Countif filtered data/list with criteria in Excel?

You may notice that no matter you have filtered your table or not, the COUNTIF function will ignore the filtering and return a fixed value. In some cases, you are required to count filtered data with a specific criteria, so how to get it done? In this article, I will introduce a couple of ways to Countif filtered data/list in Excel quickly.

Countif filtered data with criteria by adding a help column in Excel

In this article, I will take the following table as example. Here, I have filtered out Julie and Nicole in the Salesman column.

Original data:

Filtered data:

This method will guide you to add an extra help column, and then you can apply the COUNTIFS function to count the filtered data in Excel. (Note: This method requires you have filtered your original table before following steps.)

1. Find a blank cell besides the original filtered table, says Cell G2, enter =IF(B2="Pear",1,""), and then drag the Fill Handle to the range you need. (Note: In the formula of =IF(B2="Pear",1,""), B2 is the cell you will count, and the "Pear" is the criteria you will count by.)

Now a help column is added besides original filtered table. The "1" indicates it's pear in the Column B, while blank hints it's not pear in Column B.

2. Find a blank cell and enter the formula =COUNTIFS(B2:B18,"Pear",G2:G18,"1"), and press the Enter key. (Note: In the formula of =COUNTIFS(B2:B18,"Pear",G2:G18,"1"), the B2:B18 and G2:G18 are ranges you will count, and "Pear" and "1" are criteria you will count by.)

Now you will get the count number at once. Please note that the count number will not change if you disable filtering or change filtering.

Sum/Count/Average visible cells only in a specified range with ignoring hidden or filtered cells/rows/columns

The normally SUM/Count/Average function will count all cells in the specified range on matter cells are hidden/filtered or not. While the Subtotal function can only sum/count/average with ignoring hidden rows. However, Kutools for Excel SUMVISIBLE/COUNTVISIBLE/AVERAGEVISIBLE functions will easily calculate the specified range with ignoring any hidden cells, rows, or columns. Full Feature Free Trial 30-day!
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Countif filtered data with criteria by Excel functions

If you want the count number changes as the filter changes, you can apply the SUMPRODUCT functions in Excel as following:
In a blank cell enter the formula =SUMPRODUCT(SUBTOTAL(3,OFFSET(B2:B18,ROW(B2:B18)-MIN(ROW(B2:B18)),,1)),ISNUMBER(SEARCH("Pear",B2:B18))+0), and press the Enter key.

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(1) In the above formula, B2:B18 is the range you will count, and "Pear" is the criteria you will count by.
(2) The returning value will change when you disable filtering or filtering changes.

Easily split a range to multiple sheets based on criteria in a column in Excel

Comparing to complex array formulas, it may be much easier to save all filtered records into a new worksheet, and then apply the Count function to count the filtered data range or list.

Kutools for Excel’s Split Data utility can help Excel users easily split a range to multiple worksheets based on criteria in one column of original range. Full Feature Free Trial 30-day!
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  • To post as a guest, your comment is unpublished.
    clairebloom · 1 months ago
    I need help calculating the percentage of PP students (column F) with SEN (column E) who have s or b (column G)

    Here's the formula I've been trying to use but it's not working.

    Any help/advice appreciated.


  • To post as a guest, your comment is unpublished.
    Sib · 3 months ago
    How about if “pear” needs to be a number value “<0” what do you use instead of (search?
    • To post as a guest, your comment is unpublished.
      kellytte · 2 months ago
      Hi Sib,
      You can apply the COUNTIFS functions to count items with two or more criteria. In the case of this webpage, you can use the formulas =COUNTIFS(B2:B21,"Pear",C2:C21,"<0") to count the pears whose amount is less than 0.
      However, the count result is solid and won’t change when you change the filter.
  • To post as a guest, your comment is unpublished.
    Asit · 8 months ago
    Thanks a lot. It's really excellent! Thanks once a lot.
  • To post as a guest, your comment is unpublished.
    Soumya K · 2 years ago
    Excellent!!! Now able to filter and countif based on creiteria.
  • To post as a guest, your comment is unpublished.
    Kane · 2 years ago
    How would I add another criteria to the filtered data formula?
    • To post as a guest, your comment is unpublished. · 2 years ago
      Hi Kane,
      Which kind of filter criteria do you want to add? More detailed information can help we understand and solve your problem quicker.
      • To post as a guest, your comment is unpublished.
        faj · 2 years ago
        Same with my question. How to count filtered if there are two criteria "Pear" for fruit and "Julie" for salesman?

        • To post as a guest, your comment is unpublished.
          kelly001 · 2 years ago
          In this situation, I guess a helper column I introduced in the first method may be easier to count.
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    Bagatelli · 3 years ago
    AWESOME, I used the formula, and it was exactly what I need.
  • To post as a guest, your comment is unpublished.
    MAY · 3 years ago

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    CS · 3 years ago
    wow, powerful and easy to use. THANKS!