Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to enter/display text or message if cells are blank in Excel?

Sometimes, there are some blank cells in your worksheet. You may want to indicate yourself or readers of these blank cells with displaying text or messages in them. It's easy to find one blank cell and enter displaying text into it, but what if multiple blank cells? In this article, I will introduce several ways to enter or display text/message if cells are blank in Excel.

Enter or display text if cells are blank with Go To Special command

Enter or display text if cells are blank with IF function

Enter or display text if cells are blank with Kutools for Excel

Easily Fill Blank Cells with Values above/below/right/left in Excel

Kutools for Excel’s Fill Blank Cells utility can help Excel users easily fill all blank cells with values above/below/right/left in a specified range. This utility also supports filling blank cells with a fixed text string or number. Full Feature Free Trial 30-day!

ad fill blank cells 4

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

This method will show how to find out and select all blank cells in a specific range, and then batch enter a specific text into these cells quickly.

Step 1: Select the range in which you will enter or display text if cells are blank.

Step 2: Click the Home > Find & Select > Go to Special.

Step 3: In the opening Go To Special dialog box, only check the Blanks option, and click the OK button.

Now all blank cells in the specific range are selected at once.

Step 4: Type the text you want to display in blank cell, and then press the Ctrl + Enter keys simultaneously.

Then all blank cells in the specific range display the specific text.


If you can copy the specific range into other place in Excel, we can apply the IF function to enter or display text if cells are blank in the specific range easily.

Select a blank cell, enter the formula =IF(A1="","NO DATA",A1), and then drag the Fill Handle to the range you need. See the following screen shot:
Note: In the formula of =IF(A1="","NO DATA",A1), A1 is the first cell of your original range, and "NO DATA" is the specific text/message you want to display in blank cells.


If you have Kutools for Excel installed, you can apply its Fill Blank Cells feature to enter or display text if cells are blank in a specific range in Excel.

Step 1: Select the range in which you want to enter or display text if cells are blank.

Step 2: Click the Kutools > Insert Tools > Fill Blank Cells.

doc display text if cell blank 01

Step 3: In the popping up Fill Blank Cells dialog box, check the Fixed value option, in the Filled value box enter the specific text you want to display in blank cells, and click the Ok button. See screenshot above:

Then all blank cells in the specific range are displaying the specific text/message at once.

Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now


Kutools for Excel includes more than 300 handy tools for Excel, free to try without limitation in 30 days. Download and Free Trial Now!


Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.