Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to enter/display text or message if cells are blank in Excel?

Sometimes, there are some blank cells in your worksheet. You may want to indicate yourself or readers of these blank cells with displaying text or messages in them. It's easy to find one blank cell and enter displaying text into it, but what if multiple blank cells? In this article, I will introduce several ways to enter or display text/message if cells are blank in Excel.

Enter or display text if cells are blank with Go To Special command

Enter or display text if cells are blank with IF function

Enter or display text if cells are blank with Kutools for Excel

Easily Fill Blank Cells with Values above/below/right/left in Excel

Kutools for Excel’s Fill Blank Cells utility can help Excel users easily fill all blank cells with values above/below/right/left in a specified range. This utility also supports filling blank cells with a fixed text string or number. Full Feature Free Trial 60-day!

ad fill blank cells 4

Excel Productivity Tools

Office Tab: Bring powerful tabs to Office (include Excel), just like Chrome, Safari, Firefox and Internet Explorer. Save you half the time, and reduce thousands of mouse clicks for you. 30-day Unlimited Free Trial

Kutools for Excel: Save 70% of your time and solve 80% Excel problems for you. 300+ advanced features designed for 1500+ work scenario, make Excel much easy and increase productivity immediately.60-day Unlimited Free Trial

This method will show how to find out and select all blank cells in a specific range, and then batch enter a specific text into these cells quickly.

Step 1: Select the range in which you will enter or display text if cells are blank.

Step 2: Click the Home > Find & Select > Go to Special.

Step 3: In the opening Go To Special dialog box, only check the Blanks option, and click the OK button.

Now all blank cells in the specific range are selected at once.

Step 4: Type the text you want to display in blank cell, and then press the Ctrl + Enter keys simultaneously.

Then all blank cells in the specific range display the specific text.

If you can copy the specific range into other place in Excel, we can apply the IF function to enter or display text if cells are blank in the specific range easily.

Select a blank cell, enter the formula =IF(A1="","NO DATA",A1), and then drag the Fill Handle to the range you need. See the following screen shot:
Note: In the formula of =IF(A1="","NO DATA",A1), A1 is the first cell of your original range, and "NO DATA" is the specific text/message you want to display in blank cells.

If you have Kutools for Excel installed, you can apply its Fill Blank Cells feature to enter or display text if cells are blank in a specific range in Excel.

Kutools for Excel - Combines more than 300 Advanced Functions and Tools for Microsoft Excel

Step 1: Select the range in which you want to enter or display text if cells are blank.

Step 2: Click the Kutools > Insert Tools > Fill Blank Cells.

doc display text if cell blank 01

Step 3: In the popping up Fill Blank Cells dialog box, check the Fixed value option, in the Filled value box enter the specific text you want to display in blank cells, and click the Ok button. See screenshot above:

Then all blank cells in the specific range are displaying the specific text/message at once.

Kutools for Excel - Includes more than 300 handy Excel tools. Full feature free trial 60-day, no credit card required! Get it now!

In this Video, the Kutools tab and the Kutools Plus tab are added by Kutools for Excel. If need it, please click here to have a 60-day free trial without limitation!

Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 70%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 80% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.