In Excel, the IF function is quite useful to check whether a cell meets a condition and return different values based on evaluated results (True and False). And combining the IF function and AND, OR, NOT functions, it will vary conditions to check cells. Here I will introduce how to use IF and AND functions, IF and OR functions, and combine multiple IF functions in Excel.
Supposing we have a sales table as the following screen shot shown, and now we want to evaluate the sale values and group them as "Unordinary", "Low", "Middle", and "High".
And Now copy the row headers and column headers into a blank range (Range A16:E28 in our example) as the following screen shot shown.
The basic form of IF function in Excel is shown as: =IF(logic_test, value_if true, value_if_false)
In our case we want to check the sale volumes are Low or not. If the value in Cell B2 is equal or less than 80, return the text of "Low", if the value in Cell B2 is bigger than 80, return blank.
Enter the formula =IF(B2<=80,"Low","") into the Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:
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If you want to check if a cell meets several conditions at the same time, you can combine the IF function and AND function in Excel.
The basic form of AND function in Excel is =AND(Logical 1, Logical 2, Logical 3, …, etc.)
Now in our case we want to check a sale volume is more than 80 and less than 160 simultaneously, if yes returns the text of "Middle", and if no returns blank.
Enter the formula =IF(AND(B2>80,B2<160),"Middle","") into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:
If you want to check if a cell meets one of multiple conditions, you can combine the IF function and OR function in Excel.
The basic form of OR function in Excel is =OR(Logical 1, Logical 2, Logical 3, …, etc.)
In our example, we want to find out the unordinary sale volumes which are bigger than 180 or less than 20. If the sale volumes are unordinary, return the text of "Unordinary", if no return blank.
Enter the formula =IF(OR(B2>180,B2<20),"Unordinary","") into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:
In our example, if you want to evaluate all sale volumes with one formula, you can apply a complex IF function.
If the sale volume is equal or less than 20, return text of "Unordinary"; if the sale volume is equal or less than 80, return text of "Low"; if equal or less than 160, return text of "Middle", and if equal or less than 200, return text of "High".
Enter the formula =IF(B2<=20,"Unordinary",IF(B2<=80, "Low", IF(B2<=160, "Middle", IF(B2<=200, "High", "")))) into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:
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