How to use IF function with AND, OR, and NOT in Excel?

In Excel, the IF function is quite useful to check whether a cell meets a condition and return different values based on evaluated results (True and False). And combining the IF function and AND, OR, NOT functions, it will vary conditions to check cells. Here I will introduce how to use IF and AND functions, IF and OR functions, and combine multiple IF functions in Excel.

How to use IF function in Excel

How to use If function and AND function in Excel

How to use IF function and OR function in Excel

How to combine multiple IF functions in one formula in Excel

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Supposing we have a sales table as the following screen shot shown, and now we want to evaluate the sale values and group them as "Unordinary", "Low", "Middle", and "High".

doc if and or not 1

And Now copy the row headers and column headers into a blank range (Range A16:E28 in our example) as the following screen shot shown.

doc if and or not 2

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arrow blue right bubbleHow to use IF function in Excel

The basic form of IF function in Excel is shown as: =IF(logic_test, value_if true, value_if_false)

In our case we want to check the sale volumes are Low or not. If the value in Cell B2 is equal or less than 80, return the text of "Low", if the value in Cell B2 is bigger than 80, return blank.

Enter the formula =IF(B2<=80,"Low","") into the Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:

doc if and or not 3

arrow blue right bubbleHow to use If function and AND function in Excel

If you want to check if a cell meets several conditions at the same time, you can combine the IF function and AND function in Excel.
The basic form of AND function in Excel is =AND(Logical 1, Logical 2, Logical 3, …, etc.)

Now in our case we want to check a sale volume is more than 80 and less than 160 simultaneously, if yes returns the text of "Middle", and if no returns blank.

Enter the formula =IF(AND(B2>80,B2<160),"Middle","") into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:

doc if and or not 4

arrow blue right bubbleHow to use IF function and OR function in Excel

If you want to check if a cell meets one of multiple conditions, you can combine the IF function and OR function in Excel.

The basic form of OR function in Excel is =OR(Logical 1, Logical 2, Logical 3, …, etc.)

In our example, we want to find out the unordinary sale volumes which are bigger than 180 or less than 20. If the sale volumes are unordinary, return the text of "Unordinary", if no return blank.

Enter the formula =IF(OR(B2>180,B2<20),"Unordinary","") into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:

doc if and or not 5

arrow blue right bubbleHow to combine multiple IF functions into one formula in Excel

In our example, if you want to evaluate all sale volumes with one formula, you can apply a complex IF function.

If the sale volume is equal or less than 20, return text of "Unordinary"; if the sale volume is equal or less than 80, return text of "Low"; if equal or less than 160, return text of "Middle", and if equal or less than 200, return text of "High".

Enter the formula =IF(B2<=20,"Unordinary",IF(B2<=80, "Low", IF(B2<=160, "Middle", IF(B2<=200, "High", "")))) into Cell B17, and then drag the Fill Handle to the Range B17:E28. See screen shot below:

doc if and or not 6

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  • To post as a guest, your comment is unpublished.
    jrobles0518@gmail.com · 11 months ago
    I need help combining these IF formula:
    IF D7<>C$1 "OOP", "Current"
    IF D7=C$1 and S7=0, T7>0, "No Rev"
    IF D7=C$1 and S7<0, T7> 0, "Loss"
    IF D7=C$1 and S7<0, R=0, "No Cost"
    IF D7=C$1 and X7<=30%, "High GP"
    IF D7-C$1 and X7>=5%, "Low GP"
  • To post as a guest, your comment is unpublished.
    hasmi.rana@sogexoman.in · 1 years ago
    Guys, could you please help me with this logic:

    =IF fr2=31 (FT4>30,18000,FR4*FQ4) and IF fr2=30 (FT4>29,18000,FR4*FQ4)

    i want to combine this.

    plz reply early.
  • To post as a guest, your comment is unpublished.
    David · 1 years ago
    Hi there, I need this to return the value in the column B6:B28, when either an H or an S are in the boxes I6:I28, works fine without the OR and just H, but not with the OR function, can you possibly help?=IF(AF8=I5,TEXTJOIN(",",FALSE,IF(OR(I6:I28="H",I6:I28="S"),B6:B28,"")))

    Many thanks

    David
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    Arturo · 1 years ago
    Guys, could you please help me with this logic:

    If A1 begins with 2 zeros (00) return the number 1, if not return the number 2
  • To post as a guest, your comment is unpublished.
    Alice · 1 years ago
    8. To be a Bunk Leader, a staff member must have over 4 service years and have completed leadership training.
    In cell L2, enter a formula using the IF and AND functions, as well as structured references to determine if Adam Moriarty can be a bunk leader.
    a. The logical test in the IF function should determine if the staff member’s Service Years is greater than 4 AND the staff member’s Leadership Training status is “Yes”. Remember to use a structured reference to the Service Years and the Leadership Training columns.
    b. The function should return the text Yes if a staff member meets both of those criteria.
    c. The function should return the text No if a staff member meets none or only one of those criteria.
    • To post as a guest, your comment is unpublished.
      kellytte · 1 years ago
      Hi Alice,
      Supposing the number of service year is placed in Cell B2, the leadership training stats is placed in Cell C2, you can use this formula =IF(AND(B2>4,C2="Yes"),"Yes","No")
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    Nicolae · 1 years ago
    hello!
    I need your brilliant minds to resolve a problem:
    if a1=blank & b1=blank & c1=blank & d1=blank then result1
    if a1=blank & b1=blank & c1=blank & d1>0 then result2
    if a1=blank & b1=blank & c1>0 & d1>0 then result3
    if a1=blank & b1>0 & c1>0 & d1>0 then result4
    if a1>0 & b1>0 & c1>0 & d1>0 then result5
    Can you please help me with a formula?
    i've tried with if/and, if/or but it seams i can't get a result.

    Thanks in advance!
    • To post as a guest, your comment is unpublished.
      upsss · 1 years ago
      =IF(AND(ISBLANK(A1);ISBLANK(B1);ISBLANK(C1);ISBLANK(D1));1;IF(AND(ISBLANK(A1);ISBLANK(B1);ISBLANK(C1);D1>0);2;IF(AND(ISBLANK(A1);ISBLANK(B1);C1>0;D1>0);3;IF(AND(ISBLANK(A1);B1>0;C1>0;D1>0);4;5))))
  • To post as a guest, your comment is unpublished.
    amosih@gmail.com · 1 years ago
    Need some help with logic. I wanted to check the first cell for data if it has data then it will return that cell; if it doesn't have data then it will return a different cell. But if the second cell is blank then it should return a msg. Can you please help.
    • To post as a guest, your comment is unpublished.
      kellytte · 1 years ago
      Hi Ahmed,
      Supposing the first data in Cell A1, and the second data in Cell A2, you can apply the formula as =IF(A1="",IF(A2="","NO DATA", A2),A1)
  • To post as a guest, your comment is unpublished.
    kentd@tsmser.com · 1 years ago
    IF(D15>30,"Organic Soils",IF(AND(D15>25,D15<29.99),"Clayey Soil (fine)",IF(AND(D15>20,D15<24.99),"Loamy Soil (moderately fine)",IF(AND(D15>10,D15<19.99),"Loamy Soil (medium)",IF(AND(D15>5,D15<9.99),"Loamy Soil (moderately coarse)",IF(D15<4.99,"Sandy Soil (coarse)")))))) Can you find the error?
  • To post as a guest, your comment is unpublished.
    yourname · 1 years ago
    A,b,c,d,e,f,g,a,y
  • To post as a guest, your comment is unpublished.
    dinesh · 2 years ago
    Name Amount Profit Range
    A 10,000
    B 50,000
    C 42,500
    D 75,000
    E 85,000
    F 23,500
    G 16,000
    I 57,000
    J 81,000


    Profit Range Name
    Less than 10,000 A
    10,000-20,000 B
    20,000-30,000 C
    30,0000-50,000 D
    50,0000-75,000 E
    75,000-1,00,000 F

    Write profit range in 1st table.
    any Please say how to write formula for this
  • To post as a guest, your comment is unpublished.
    mgkramarao1 · 2 years ago
    i required how to steel calculation as per dia (8,10,12,16,20,25,32) and cutting length no of bars and numbers etc

    wise in excel format
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    arunima · 2 years ago
    how to use if condition for condition like if value of x lying in 60-80
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    modom9773@gmail.com · 2 years ago
    Hello all,


    I am trying to build an IF statement to help with our Service Level calculations. We need one Queue Name to have a different time requirement than all of the other queues. I am trying to figure out how to get the formula to count all Queue Names (Column B) to show they are within our Service Level Agreement (SLA) if they are in the queue for less than 30 seconds. However, for the Queue named TS_DX_CP_ES*, I need it to show it is within SLA if less than 90 seconds.

    I currently have the following formula in place and it works for the 90 second rule but if I try to next the IF formula and change the Queue Name and Time Requirement, I get an error.


    Formula that works currently =IF(AND([@[Queue Name]]="TS_DX_CP_ES*",[@[Queue time]]<0.00104166666666667),1,0)

    Formula that gives a #VALUE! Error - =IF(AND([@[Queue Name]]="TS_DX_CP_ES*",[@[Queue time]]<0.00104166666666667),1,0),IF(AND([@[Queue Name]]="TS_PLU_US*",[@[Queue time]]<0.000358796296296296),1,0)
  • To post as a guest, your comment is unpublished.
    modom9773@gmail.com · 2 years ago
    Hello all,


    I am trying to build an IF statement to help with our Service Level calculations. We need one Queue Name to have a different time requirement than all of the other queues. I am trying to figure out how to get the formula to count all Queue Names (Column B) to show they are within our Service Level Agreement (SLA) if they are in the queue for less than 30 seconds. However, for the Queue named TS_DX_CP_ES*, I need it to show it is within SLA if less than 90 seconds.

    I currently have the following formula in place and it works for the 90 second rule but if I try to next the IF formula and change the Queue Name and Time Requirement, I get an error.


    Formula that works currently =IF(AND([@[Queue Name]]="TS_DX_CP_ES*",[@[Queue time]]<0.00104166666666667),1,0)

    Formula that gives a #VALUE! Error - =IF(AND([@[Queue Name]]="TS_DX_CP_ES*",[@[Queue time]]<0.00104166666666667),1,0),IF(AND([@[Queue Name]]="TS_PLU_US*",[@[Queue time]]<0.000358796296296296),1,0)



    Any advice or help?
  • To post as a guest, your comment is unpublished.
    Pinaki Bhattacharyya · 2 years ago
    Hi,
    I have a problem. Please help me.

    In a row, 3 columns with different value must show a different interpretation in the target cell.


    =IF(A3>0,"Welcome",IF(B3>0,"Win",IF(C3>0,"Will","HI")))



    Thanks Pinaki
    • To post as a guest, your comment is unpublished.
      kelly001 · 2 years ago
      Hi Pinaki,
      In your formula, If A3 > 0, both B3 and C3 also might be greater than 0. Similarly, when B3 > 0, both A3 and C3 also might be greater than 0.

      Normally, in the If function, you can set =IF(A3>0, "Welcome",””), which means when A3>0, returns “welcome”, while when A3 is not less than 0, returns nothing. In this function, the two condition A3>0 and A3<=0 are exclusive.

      In my example =IF(B2<=20,"Unordinary",IF(B2<=80, "Low", IF(B2<=160, "Middle", IF(B2<=200, "High", "")))), The third condition B3<=160 includes the second condition B2<=80, and the second contains the first too.
  • To post as a guest, your comment is unpublished.
    Cab · 2 years ago
    Column A has Numerical Values. Column C & D have text.

    If 2 or more separate Numerical Values in any row of Column A match then evaluate those Rows in Column C & D for any Text that doesn't match a given Text and count as 1. If Text does match then a value of 0 is assigned.


    So if..

    A1:A2 = 1

    A3:A4 = 2

    C1=Dog
    C2=Cat
    C3=Dog
    C4: Horse


    D1=Cat
    D2=Dog
    D3=Horse
    D4=Dog


    Since A1 & A2 match each other, evaluate C1,C2,D1,D2 and if any cells do not match either "Dog" or "Cat" assign a value of 1. In this example, since all cells contain either "Dog" or "Cat" a value of 0 would be assigned.

    Furthermore,

    Since A3 & A4 match each other, evaluate C3,C4,D3,D4 and if any cells do not match either "Dog" or "Cat" assign a value of 1. In this example, since cells C4 & D3 contain something other than "Dog" or "Cat" a value of 1 would be assigned.


    Thank you in advance!
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 2 years ago
      Hi Cab,
      To know more about the IF function, I guess this webpage is helpful.
      https://support.office.com/en-us/article/IF-function-69aed7c9-4e8a-4755-a9bc-aa8bbff73be2
  • To post as a guest, your comment is unpublished.
    jessjess · 2 years ago
    Hello,
    What would the equation for the following be?

    In cell K2 enter a formula using the IF and OR functions, as well as structured references, to determine if Adam Moriarty can be a group leader.
    a. The IF function should first determine if the staff member’s Service Years is greater than 3 OR if the staff member’s college graduate status is “Yes”. Remember to use a structured reference to the Service Years and the College Graduate columns.
    b. The function should return the text Yes if a staff member meets one or both of those criteria.
    c. The function should return the text No if a staff member meets neither of those criteria.
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 2 years ago
      Hi jessjess,
      Thank you for your comment. I am sorry I can’t figure out a proper formula to meeting your conditions. To know more about the IF function, I guess this webpage is helpful.
      https://support.office.com/en-us/article/IF-function-69aed7c9-4e8a-4755-a9bc-aa8bbff73be2
  • To post as a guest, your comment is unpublished.
    MUHAMMAD HARIS · 2 years ago
    i wanna know one thing that i make a table of username and password in excel and there is a third part of them is status i wanna know that if i use a formula in a third column of status using multiple "if " and "or" for the column username where i can use both of them username or phone no then i entered password and it gives in a column of status login if username or phoneno one of them is used with password if someone enter symbols in username status failed. if someone can answer me this is for email validation in excel thanks if answered
  • To post as a guest, your comment is unpublished.
    Kiran · 2 years ago
    III
    II
    II
    II

    II
    II
    II
    II

    How can I make a formula in excel -If any one value of the column is III the result shall be displayed as III, if any value of the column is II then the result shall be displayed as II if II and III not present it shall be displayed as I
  • To post as a guest, your comment is unpublished.
    G · 2 years ago
    How would I write this into one function?


    If D26 and E26 are blank, then C26-L7
    If D26 is not blank and E26 is, then D26-L7
    If E26 is not blank, then E26-L7
  • To post as a guest, your comment is unpublished.
    Michelle · 3 years ago
    I am trying to write a formula to look at

    1. Is the figure either over £1000, or under -£1000

    2. Plus is the next cell over 55% or more



    so far I have =OR(M4>=1000,M4<=-1000) which pulls in the over or under £1000 plus or minus but am unsure how to add the second criteria presume its an AND(N2>=55%) but when I add it to the formula it doesnt work.
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 3 years ago
      Hi Michelle,
      Loading a screenshot can help us understand your problem and need much easier!
  • To post as a guest, your comment is unpublished.
    KJ · 3 years ago
    Hi. How can I write this as formula?

    If year is equal to current year, add 1.
    if year is previous year, add 1 OR start 1.
    if year is 2 years prior, add 1 OR start 1.
  • To post as a guest, your comment is unpublished.
    FG87 · 3 years ago
    Hi Everyone, I need to write a formula for the following:

    IF A1 = "BOTTOMS" AND A9 <14, then 14, otherwise A9

    OR A1 = "TOPS" AND A9 <5, then 5, otherwise A9
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 3 years ago
      Hi FG，
      You can’t create a formula to meeting one of both your conditions in Excel.
      • To post as a guest, your comment is unpublished.
        FG87 · 3 years ago
        Hi Kelly!

        I actually figured out a workaround!


        =ROUND((IFERROR((IF(OR(AND($I9="BOTTOMS",BL9>=$BY$3),AND($I9="TOPS",BL9>=$BY$4)),BL9,VLOOKUP($I9,$BX$3:$BY$4,2,FALSE))),0)),0)


        I9 - populates "BOTTOMS" or "TOPS" dependant on merchandise code entered
        BL9 - minimum set defined by store indice
        BY9 - minimum set defined by buyer (i.e the 14 units for bottom and and the 5 units for tops)
        BX$3:$BY$4 - vlookup to minimum set defined by buyer if if statement is false
  • To post as a guest, your comment is unpublished.
    Kim Detera · 3 years ago
    Hello! I am currently creating a template that will provide me a value depending on the score of the trainee.


    I was hoping I can add a value of 5 for any team member who gets a certain quiz %


    Here's what I'm thinking.


    5= 100%
    4= 99.9% to 90%
    3= 90% to 85%
    2= 85% to 80%
    1= <79.99


    I hope you guys can help me with the formula
  • To post as a guest, your comment is unpublished.
    Dan · 3 years ago
    Hello, I have a pretty complex formula I am trying to write and it is killing me to admit defeat on this one. So far I have:


    =IF(AND(B2="Prudential",OR(C2={"10 Year Term","15 Year Term","20 Year Term","30 Year Term"})),D2*0.75,(IF(C2="UL",D2*0.8,"0")))


    and it works just fine. However, I need to add about 37 more companies with their own commission structures to it. I am pretty sure I just need one monster OR statement with a bunch of nested IFs thrown in I just am at my wits end on figuring out exactly where to place them. Any help would be amazing. Thank you!
    • To post as a guest, your comment is unpublished.
      Anh Nguyen · 3 years ago
      Hi Dan,
      Your question is still unclear. you might to explain more by providing a solution for at least 2 companies. However, just help to shorten your OR function a bit. OR(C2={"10","15","20","30"}&" Year Term").
  • To post as a guest, your comment is unpublished.
    LINCY · 3 years ago
    =IF(OR((I2=(T2+U2),(I2=(U2+V2)),"Closed","OPEN")
    HOW TO MAKE THIS RIGHT?
  • To post as a guest, your comment is unpublished.
    Mirko Tipka · 3 years ago
    Im trying to do IF(OR(A1=1;AND(A2=1;A3=1)))
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 3 years ago
      Hi Mirko,
      Thank you for your comment. What calculation result do you want to get? Could you tell me more about your problem?
  • To post as a guest, your comment is unpublished.
    Dan Kinnefer · 3 years ago
    I'm trying to make the formula return 4 possible answer which is (R-regular,A-absent,L-late,OT-overtime). My basis for regular is if the value of the cell is "8". So this is the formula that I made so far =IF(H16>7.9,"OT",IF(H16<7.9,"L",IF(H16=8,"R","A"))). It only returns (OT and L) something is very wrong and i can't figure it out. I'm just new to excel so please help me
  • To post as a guest, your comment is unpublished.
    Dan Kinnefer · 3 years ago
    I'm trying to make the formula return 4 possible answer which is (R-regular,A-absent,L-late,OT-overtime). My basis for regular is if the value of the cell is "8". So this is the formula that I made so far =IF(H16>7.9,"OT",IF(H16<7.9,"L",IF(H16=8,"R","A"))). It only returns (OT and L) something is very wrong and i can't figure it out. I'm just new to excel so please help me.
    • To post as a guest, your comment is unpublished.
      Anh Nguyen · 3 years ago
      Try this: =IF(OR(H16=0,H16=""),"A",IF(H16=8,"R",IF(H16<7.9,"L","OT")))
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    pramod · 3 years ago
    how to determine the age of the cell ? is this formula right =IF(I2<30,"future payment",AND(IF(I2>30<=45,"30-45days",AND(IF(I2>45<=60,"45-60days",AND(IF(I2>60,"61+days
    ",0)))))))
    • To post as a guest, your comment is unpublished.
      kelly.extendoffice@gmail.com · 3 years ago
      Hi pramod,
      You cannot use I2>30<=45 in formula directly. I have changed the formula for you: =IF(I2<=30,"FUTURE PAYMENT",IF(B2<=45, "30-45 DAYS", IF(B2<=45, "45-60DAYS", IF(B2<=60, "60+DAYS", ""))))
  • To post as a guest, your comment is unpublished.
    Raman V · 3 years ago
    I have charges calculation for eg. charges amount is 0 then next column should be 0. if charges is more than 1 and less than 250 then next column should be 250. If charges is more than 250 then actual charges should come in next column(252)
  • To post as a guest, your comment is unpublished.
    marhsall · 3 years ago
    how do i make this formulas talk to one another:

    =IF(OR(AND(MID(K2,6,1)="N",(MID(K2,6,1)="C"),(MID(K2,6,1)="H"),(MID(K2,6,1)="I"),(MID(K2,6,1)="B"),(MID(K2,6,1)="F"),(MID(K2,6,1)="L"),(MID(K2,6,1)="M"),(MID(K2,6,1)="P"),(MID(K2,6,1)="R"),(MID(K2,6,1)="P"),ISTEXT(G2)="61"),OR(AND(RIGHT(K2,2)=G2))),"Good","Review")

    =IF(AND(RIGHT(K2,2)=G2),"Good","Review")


    or =IF(NOT(OR(AND(MID(K2,6,1)="N",(MID(K2,6,1)="C"),(MID(K2,6,1)="H"),(MID(K2,6,1)="I"),(MID(K2,6,1)="B"),(MID(K2,6,1)="F"),(MID(K2,6,1)="L"),(MID(K2,6,1)="M"),(MID(K2,6,1)="P"),(MID(K2,6,1)="R"),(MID(K2,6,1)="P"),ISTEXT(G2)="61"),(RIGHT(K2,2)=G2))),"Good","Review")