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How to use icon sets to highlight values in conditional formatting in Excel?

Author: Siluvia Last Modified: 2020-11-26

For conditional formatting, you can use icon sets to mark the values which meet your conditions. The icon sets are more attractive to draw your attention. This article will show you how to use icon sets to highlight values in conditional formatting in Excel in details.

Use icon sets to highlight values in conditional formatting in Excel


Use icon sets to highlight values in conditional formatting in Excel

1. Select a cell range which you want to add the icon sets conditional formatting.

2. Click Conditional Formatting > Icon Sets under Home tab, then select the icon set you prefer. See screenshot:

Then you can see the icon sets are added before the selected values.

Note: By default, these three icons are calculated by Excel as below screenshot shows. (the Max and Min are the largest number and smallest number of your selected data range in the following formulas. )

1). The icon marks the values which are >= 115.35. The formula is 115.35=min+0.67*(max - min) =45+0.67*(150-45);
2). The icon marks the values which are < 115.35 and >= 79.65. The formula is 79.65=min+0.33*(max-min) = 45+0.33*(150-45)
3). And the icon marks the values which are < 79.65.

3. Now you need to change the icon conditions for your own needs. Select the range and click Conditional Formatting > Manage Rules.

4. In the Conditional Formatting Rules Manager dialog box, select the rule with the icon sets which you want to change, then click the Edit Tule button. See screenshot:

5. In the Edit Formatting Rule dialog box, go to the Edit the Rule Description section. In this section, you can specify the rule conditions as you need.

In this case, I change the rule type to Number, and only display the icon to mark the values which are >=100. See screenshot:

6. After clicking the OK button in the Edit Formatting Rule dialog box, it will return to the Conditional Formatting Rules Manager dialog box. Please click the OK button to finish the settings.

Then the icon sets conditional formatting was created with you own rule conditions.

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