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How to use countif to calculate the percentage in Excel?


For example, I have a summary report of a research paper, and there are three options A, B, C, now I want to calculate the percentage of each theses three options. That is to say, I need to know the option A accounts for the percentage of all options. This article, I will talk about how to get the percentage of a specific option in a range.

Countif and calculate the percentage of a specific value with formula

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With Kutools for Excel’s Advanced Combine Rows utiltiy, you can quickly combine multiple duplicate rows into one record based on key columns, and it also can apply some calculations such as sum, average, count and so on for other columns.

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doc advanced combine rows 1

arrow blue right bubble Countif and calculate the percentage of a specific value with formula

The COUNTIF and COUNTA functions can be combined to get the percentage of a specific value in a range of data in Excel. Take the above data for example, you can quickly find the percentage of a specific option with following formula.

1. Enter this formula: =COUNTIF($B$2:$B$16,D2)/COUNTA($B$2:$B$16) into your specified cell, and press Enter key, and then you will get a decimal number as following screenshot shown:


2. Select this cell, and click Home > Percent Style to convert the decimal number to percentage.


3. And then drag the fill handle to the cells that you want to apply this formula, and the percentage of each option has been calculated as follows:


Note: In the above formula, B2:B16 is the data range that you want to use, and D2 is the criteria that you want to calculate its percentage.

Related articles:

How to countif with multiple criteria in Excel?

How to countif a specific value across multiple worksheet?

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