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How to countif a specific value across multiple worksheets?

Supposing, I have multiple worksheets which contains following data, and now, I want to get the number of occurrence of a specific value “Excel” from theses worksheets. How could I count a specific values across multiple worksheet?

doc-count-across-multiple-sheets-1 doc-count-across-multiple-sheets-2 doc-count-across-multiple-sheets-3 2 doc-count-across-multiple-sheets-4

Countif a specific value across multiple worksheets with formulas

Countif a specific value across multiple worksheets with Kutools for Excel

  Countif a specific value across multiple worksheets with formulas

In Excel, there is a formula for you to count a certain values from multiple worksheets. Please do as follows:

1. List all the sheet names which contain the data you want to count in a single column like the following screenshot shown:

doc-count-across-multiple-sheets-5

2. In a blank cell, please enter this formula: =SUMPRODUCT(COUNTIF(INDIRECT("'"&C2:C4&"'!A2:A6"),E2)), then press Enter key, and you will get the number of the value “Excel” in these worksheets, see screenshot:

doc-count-across-multiple-sheets-6

Notes:

1. In the above formula:

  • A2:A6 is the data range that you want to count the specified value across worksheets;
  • C2:C4 is the sheet names list which include the data you want to use;
  • E2 is the criteria that you want based on.

2. If there are multiple worksheets need to be listed, you can read this article How to List Worksheet Names in Excel? to deal with this task.

3. In Excel, you can also use the COUNTIF function to add the worksheet one by one, please do with the following formula: =COUNTIF(Sheet1!A2:A6,D2)+COUNTIF(Sheet10!A2:A6,D2)+COUNTIF(Sheet15!A2:A6,D2), (Sheet1, Sheet10 and Sheet15 are the worksheets that you want to count, D2 is the criteria that you based on), and then press Enter key to get the result. See screenshot:

doc-count-across-multiple-sheets-7

Countif a specific value across multiple worksheets with Kutools for Excel

If you have Kutools for Excel, with its Navigation pane, you can quickly list and count the specific value across multiple worksheet.

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After installing Kutools for Excel, lease do as follows:

1. Click Kutools > Navigation, see screenshot:

doc-count-across-multiple-sheets-9

doc-count-across-multiple-sheets-10

2. In the Navigation pane, please do the following operations:

(1.) Click Find and Replace button to expand the Find and Replace pane;

(2.) Type the specific value into the Find what text box;

(3.) Choose a search scope from the Whithin drop down, in this case, I will choose Selected Sheet;

(4.) Then select the sheets which you want to count the specific values from the Workbooks list box;

(5.) Check Match entire cell if you want to count the cells match exact;

(6.) Then click the Find All button to list all the specific values from multiple worksheets, and the number of the cells are displayed at the bottom of the pane.

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Demo: Countif a specific value across multiple worksheets with Kutools for Excel

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Related articles:

How to use countif to calculate the percentage in Excel?

How to countif with multiple criteria in Excel?

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Comments (14)
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fasdfasf
fasdfasf
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sdfasdfas fasdfasf dfadf asdfsdf asdfasf asdfasf sdfas
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juntjoo
juntjoo
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Can you not specify your range of cells within a RANGE of sheets instead of "sheet1+sheet2+sheet3...." and specify a range to compare to like: countif(sheet1:sheet5!b:b, a:a)
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matt
matt     juntjoo
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tried it, didn't work. you need your tab(sheet) names in the cells for it to work. The cells are actually making up a range themselves, hence C2:C4 in the formula
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foxx
foxx
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How would I write the formula above (=SUMPRODUCT(COUNTIF(INDIRECT("'"&C2:C4&"'!A2:A6"),E2))) if I had to use the COUNTIFS function? Right now I have to see if certain cells have met 2 to 3 criteria (across multiple worksheets). cheers for you help.
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matt
matt     foxx
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try =SUMPRODUCT(COUNTIFS(INDIRECT("'"&C2:C4&"'!A2:A6"),E2),(INDIRECT("'"&C2:C4&"'!A2:A6"),X2),(INDIRECT("'"&C2:C4&"'!A2:A6"),Y2)) where E2, X2 and Y2 are your criteria and INDIRECT("'"&C2:C4&"'!A2:A6" are your criteria range, where C2:C4 are your tab names and A2:A6 is your data range let me know if it works I'm actually very curious, didn't have time to run and test it myself. I just had to use one criteria so above easier formula did work wonders for me
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David
David
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Hi. Using this formula:
=SUMPRODUCT(COUNTIF(INDIRECT("'"&C2:C4&"'!A2:A6"),E2))

I get a Ref error if Column C has more than 9 rows. In other words, INDIRECT("'"&C2:C9&"'!A2:A6"),E2)), is OK but INDIRECT("'"&C2:C10&"'!A2:A6"),E2)) is not.
How do I avoid this error?
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Mike
Mike
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This was extremely helpful. the below formula is what i use to track all my employees Vacation,Sick,Personal,LOA days. I have tabs for every month of the year and use this to track how many days they have used. All i do is change the "V" to a "S" or "P". Formula works perfect! thanks for the info....

=COUNTIF(January!B16:AF16,"V")+COUNTIF(February!B16:AF16,"V")+COUNTIF(March!B16:AF16,"V")+COUNTIF(April!B16:AF16,"V")+COUNTIF(May!B16:AF16,"V")+COUNTIF(June!B16:AF16,"V")+COUNTIF(July!B16:AF16,"V")+COUNTIF(August!B16:AF16,"V")+COUNTIF(September!B16:AF16,"V")+COUNTIF(October!B16:AF16,"V")+COUNTIF(November!B16:AF16,"V")+COUNTIF(December!B16:AF16,"V")
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Hari
Hari     Mike
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I want to count specific word in Coloum accross the Jan to Dec, Please advice and sum it up
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emran
emran
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1*1=1 but from 2 it should be 3 double. how i set up in excel? please give me a solution.
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Bhupendra
Bhupendra
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Need a answer very eagerly for this. I have multiple worksheets in our workbook, and I want to count total number for values in a column C for every sheet and that too every sheet wise not a total of every C column of all sheets.
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Fabian
Fabian
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This doesn't work when the sheet name has dashes in them. Anything I can do about it?
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Francisco
Francisco
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Thank you. Even though is very long formula, the one that worked the easiest for me was COUNTIF + COUNTIF
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Leek
Leek
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Ik krijg alleen maar foutmeldingen na het kopieren-plakken van het voorbeeld en lezen van de tutorial. Ook na cellen veranderen en dergelijke.

Hoe kan ik de getallen in cellen over meerdere sheets/tabbladen bij elkaar optellen?
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skyyang
skyyang     Leek
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Hi, Leek,
to sum values from multiple worksheets, please apply htis formula: =SUM(Sheet1!B5,Sheet2!B5,Sheet3!B5…)

Notes:
1. In this formula, Sheet1!B5, Sheet2!B5, Sheet3!B5 are the sheet name and cell value that you wan tto sum, if there are more sheets, you just add them into the formula as you need.
2. If the source worksheet name contains a space or special character, it must be wrapped in single quotes. For example: 'New York'!B5

Please try it, hope can help you!
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