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How to auto number a column based on cell value on another column in Excel?

doc-number-column-based-on-value-1
For instance, you have a range of data in Excel, and you want to number column A based on the values in column B as below screenshot shown. Now this tutorial will tell you a formula to solve this task in Excel.
Auto number a column based on values on another column

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arrow blue right bubble Auto number a column based on values on another column


Fortunately, there is a formula can quickly number a column based on values of anther column in Excel.

Kutools for Excel, with more than 120 handy Excel functions, enhance your working efficiency and save your working time.

1. Type 1 into the first cell of the column you want to number. See screenshot:

doc-number-column-based-on-value-2

2. In the second cell of the column you want to number, type this formula =IF(B1:B13="Total","",COUNTIF($A$1:A1,">0")+1), and press Enter key.

doc-number-column-based-on-value-3

Tip: In the above formula, B1:B13 is the column range you want to number based on, and A1 is the cell you typed 1 into, and “Total” is the value you do not want to number.

3. Then drag the autofill handle to the column range you want to number. See screenshot:

doc-number-column-based-on-value-4

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  • To post as a guest, your comment is unpublished.
    sb · 2 years ago
    How do i autonumber based on a value but in my case there is no "TOTAL". This is how my data is:

    UNKNOWN
    UNKNOWN
    UNKNOWN
    SEG034-PI-012.038
    SEG034-PI-012.039
    SEG034-PI-012.038
    SEG034-PI-012.038
    SEG034-PI-012.038
    SEG034-PI-001.019
    SEG034-PI-001.019
    UNKNOWN
    UNKNOWN
    SEG034-PI-001.019
    SEG034-PI-001.019
    SEG034-PI-001.019
    SEG034-PI-001.021
    SEG034-PI-001.021
    SEG034-PI-001.021
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    UNKNOWN
    CT0034.0202.004
    CT0034.0202.004

    So i basically want to put number (ID), if the value repeats itll get the same value if it already has assigned (in the example data unknown repeats randomly).

    Please help.
    • To post as a guest, your comment is unpublished.
      Brandon · 1 years ago
      Did you ever get an answer to this? I have the same question.