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How to rank duplicate values in Excel?

Let's say you have received the transcript as left screen shot shown, and want to get your rank without sorting, how could you get it done in Excel? And what if your score is duplicate with others? In this article, I will introduce several rank formulas to solve it in Excel.

Rank function in Excel

Rank duplicate values and return the best rank or average rank

Rank duplicate values with Kutools for Excel

Easily combine rows based on duplicate in one column, and then sort combined rows by the duplicates in Excel

With Kutools for Excel’s Advanced Combine Rows feature, Excel users can quickly combine all rows based on duplicate values in one column. After combination, it will be easy to rank/sort the combined rows by the duplicate values with Data > Sort. Full Feature Free Trial 30-day!

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Normally we can apply the Rank function and return the rank number easily in Excel.

Select a blank cell, enter the formula =RANK("84",B2:B23) into it, and press the Enter key. See screen shot:

Note: in the formula of =RANK("84",B2:B23), 84 is your score, and B2:B23 is the score range you want to rank your score in, and you can change them based on your needs.


Sometimes your score may be duplicate with others in the score range as left screenshot shown. If you want to rank your score and return the top rank number in Excel, you can do as following:

Select a blank cell, enter the formula =RANK.EQ("84",B2:B23) into it, and press the Enter key.

Notes:

(1) In the formula of =RANK.EQ("84",B2:B23), 84 is your score, and B2:B23 is the score range you want to rank your score in, and you can change them based on your needs.

(2) For ranking duplicate values and returning the average rank, please apply this formula =RANK.AVG("84",B2:B23).

(3) Both formulas do not work in Excel 2007.


If you have Kutools for Excel installed, you can easily batch rank duplicate values in Excel. Please do as follows:

1. Select the range you will rank duplicates, and click Kutools > Content > Advanced Combine Rows. See screenshot below:

2. In the opening Advanced Combine Rows dialog box, Pease (see screenshot above):

(1) Select the column with duplicates (in our case select the Score column) and click the Primary Key;

(2) Select the column you will combine ( in our case select the Name column) and click the Combine > Comma.

And now all names with same score are combined into the same cell as below screenshot shown.

3. Select the column (Score column in our case) you will rank, and click Data > Sort Largest to Smallest or Sort Smallest to Largest, and then check the Expand the selection option and click the Sort button in the Sort Warning dialog box. See screenshots below:

And now rows in the selected range are combined based on the sc roes, sorted/ranked by the scores. See screenshot below:

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Easily sort values by occurrences of duplicates in Excel

Kutools for Excel's Advanced Sort utility supports sorting data by text length, last name, absolute value, frequency, etc. in Excel quickly. Full Feature Free Trial 30-day!

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