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How to calculate running total /average in Excel?

origin data which we will calculate running total for

For example, you have a sales table in Excel as below screen shot shown, and you want to get the sale sums/totals of every day, how could you get it done in Excel? And what if calculating the running average on every day? This article will guide you to apply formulas to calculate the running total and running average in Excel with ease.

Calculate running sum/total with formula in Excel

Calculate running sum/total with Pivot Table in Excel

Calculate the running average in Excel

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arrow blue right bubbleCalculate running SUM with formula in Excel

We can apply a formula to calculate the running sums or running totals easily in Excel as follows:

Step 1: Besides the Amount column, type Running SUM in Cell D1.

Step 2: Enter the formula =SUM($C$2:C2) into the Cell D2, and then drag its Fill Handle to the range you need.

Apply the running total formula
apply the running total formula in a column

Now you will get all running sums/totals in the specific Running SUM column. See screenshot above:


arrow blue right bubbleCalculate running SUM with Pivot Table in Excel

Apart from the above formula, we can also calculate running sums or running totals with Pivot Table in Excel. And you can get it done as follows:

Step 1: Select original table, and then click the Insert > PivotTable.

PivotTable button

Step 2: In the opening Create PivotTable dialog box, check the Existing Worksheet option, then select a cell in current worksheet to locate the Pivot table in the Location box, and click the OK button.

Dialog box - Create PivotTable

Note: If you want to place the pivot table into a new worksheet, please check the New Worksheet option.

Step 3: In the coming PivotTable Fields pane, drag the Date field from Choose fields to add to report box to the Rows box, and drag Amount field to the Values box (or you can just check these two boxes to show them in the ROWS and VALUES boxes). See below screen shot:

Operations in the PivotTable Fields
Show values as Running Total IN in PivotTable

Step 4: Right click the Sum of Amount in the Pivot Table, and then select Show Value As > Running Total IN in the right-clicking menu. See screen shot above:

Step 5: In the popping out Show Values As dialog box, click the Base Filed box and specify a filed from the drop down list, and then click the OK button.

Specify the base field for running total

Note: In Excel 2007, right click the Sum of Amount in the Pivot Table and then select Value Field Settings from the right-clicking menu; next in the Value Field Setting dialog box click the Show Value as tab, then click the Show Value as box and select the Running Total in from the drop down list, and at last click the OK button. See below screen shot:

Show values as running total in in PivotTable of Excel 2007

Then you will get all running sums or running totals in the pivot table at once.


arrow blue right bubbleCalculate the running average in Excel

You can easily calculate the running averages in Excel as following steps:

Step 1: Besides the Amount column, enter Running Average in the Cell D1.

Step 2: In the Cell D2, enter the formula =AVERAGE($C$2:C2) into it, and then drag its Fill Handle to the range you need.

Apply the running average formula

Step 3: Keep selecting the running average cells, and then click Increase Decimal button or Decrease Decimal button  on the Home tab to change running averages' decimal places.

change decimal places with Decrease Decimal button

Now you will get all running averages in the Running Average column with specific decimal places.


arrow blue right bubbleRelated articles:


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  • To post as a guest, your comment is unpublished.
    Ed · 4 months ago
    The running average is straight forward, but what if you wanted to continue the running average to another worksheet from where it left off on the previous worksheet.
    • To post as a guest, your comment is unpublished.
      kellytte · 3 months ago
      Hi Ed,
      Is it able to merge the worksheets or combine tables from these worksheets before calculating the running average?
      Kutools for Excel provides Combine (worksheets and workbooks) feature can help you quickly combine multiple worksheets from multiple workbooks into one worksheet easily.
      Kutools for Excel’s Table Merge feature can help you easily combine two tables from different worksheets based one or multiple key columns.