How to sum values without or exclude subtotals in Excel?

Supposing you have a list of data mixed with several subtotal cells, when you need to sum the total, all the subtotals are included in the final summing. See screenshot below.

For summing values without the subtotals in Excel, what would you do? In this article, we will show you a quick method to achieve it.

Sum values without subtotals with Sum function in Excel
Sum value without subtotals with Subtotal function in Excel


Sum values without subtotals with Sum function in Excel

Normally, we will calculate the subtotal of some rows with the SUM function, in this case, we can sum the list of numbers without the subtotals with following steps:

1. To get the subtotal of each group with the Sum function, see screenshot:

2. And then, sum the list values excluding the subtotals with this formula: =SUM(B2:B21)/2, enter this formula into a blank cell where you want to get the result, and then press Enter key to get the result you need.


Sum value without subtotals with Subtotal function in Excel

Excepting apply the Sum function, you can also use the Subtotal function to get each group subtotals and grand total without subtotals. Please do as follows.

1. First, you need the SUBTOTAL function to get each group subtotals, please enter this formula: =SUBTOTAL(9,B2:B10), see screenshot:

2. After calculating each group subtotals, to get the grand total of the column without theses subtotals, enter this formula: =SUBTOTAL(9,B2:B21) into a cell you need, then press Enter key, and you will get the grand total which excludes the subtotals automatically.


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    fiazhtc1@gmail.com · 11 months ago
    you can also use Aggregate in latest versions of excel.. =Aggregate(9, 3, A6:A10000) something like this.
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    aristonsolisjr127@gmail.com · 2 years ago
    hi, good day i need your help a formula on how i do sum the 3 row on length of service - yr. months & days, hoping your kind cosideration
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    Kevin McDermott · 3 years ago
    We have a spread sheet with a list of destinations that our customer pays extra for. We input the amount of jobs in in each column to give a total which moves the lines down automatically. Underneath these totals is another row giving us the averages of each column. However, the total amount of jobs is having an impact on the indirect formulae that provides us with an average. We want to exclude this row of information so it does not effect the average figures?
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    susana · 3 years ago
    how do I sum up rows except color fill column (project sales) in totals how do I leave out yellow column?
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    kalyani · 3 years ago
    Sumtotal Formula Is not give the exact result as you had shown.So,it is useless info.Kindly provide Useful Info.

    Thanks.
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      jaime · 3 months ago
      @kalyani: The formula does actually works exactly as shown. You just have to make sure you use the SUBTOTAL function for the intermediate subtotals in the column as well.