How to vlookup to return multiple values in one cell in Excel?

Normally, in Excel, when you use the VLOOKUP function, if there are multiple values to match the criteria, you just can get the first one. But, sometimes, you want to return all the corresponding values which meet the criteria into one cell as following screenshot shown, how could you solve it?

Vlookup to return multiple values in one cell with User Defined Function

Vlookup to return multiple values in one cell with kutools for Excel

doc-vlookup-multiple-values-one-cell-1

The traditional VLOOKUP function may not help you to solve this problem, but, I will create a User Defined Function for you to deal with this task. Please do as follows:

1. Activate your worksheet which you want to vlookup multiple values into one cell.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Vlookup to return multiple values in one cell

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
'Updateby Extendoffice
Dim rng As Range
Dim xResult As String
xResult = ""
For Each rng In pWorkRng
    If rng = pValue Then
        xResult = xResult & " " & rng.Offset(0, pIndex - 1)
    End If
Next
MYVLOOKUP = xResult
End Function

4. Then save and close this code, go back to the worksheet, and enter this formula: =myvlookup(E6,$A$2:$C$15,2) into a specific blank cell where you want to place the result, then press Enter key to get all the corresponding values in one cell that you want, see screenshot:

doc-vlookup-multiple-values-one-cell-2

Note:

In the above formula: E6 is the value which you want to return its relative information, A2:C15 is the data range you use, the number 2 indicates the column number that your matched value is returned.

If you have our Kutools for Excel, with its Advanced Combine Rows feature, you can quickly merge or combine the rows based on the same value and do some calculations.

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After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to combine one column data based on another data.

2. Click Kutools > Merge & Split > Advanced Combine Rows, see screenshot:

3. In the popped out dialog box, click the key column to be combined based on, and then click Primary Key. Then click another column that you want to combine its data based on the key column, and click Combine to choose one separator for separating the combined data, see screenshot:

doc-vlookup-multiple-values-one-cell-6

4. Then click OK button, and you will get the following results:

doc-vlookup-multiple-values-one-cell-4-4

Click to know more about this Advanced Combine Rows feature.

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Related articles:

How to vlookup next largest value in Excel?

How to vlookup in two dimensional table in Excel?

How to vlookup to another workbook?

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Chris F · 1 months ago
thanks for the code. I have modified it to allow you to optionally specify your own separator, Default is " ", if you specify the separator as"#cr" it will insert a CR/LF so the values will be on a separate line in the cell. It only applies the separator if there are multiple values

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long, Optional ByVal pSep As Variant)
' ### Returns multiple values from a table into 1 cell ###
' pValue is the key value to lookup
' WorkRng is the Table you want to look up
' pIndex is the column # for the values to be returned from the pWorkRng
' pSep (optional) is the separator to be used. if omitted then default is a space (it doesn't apply the separator for the 1st entry)
' if the separtor = "#cr" it will separate the values on different line in the cell
Dim rng As Range
Dim sSep As String
Dim xResult As String
Dim Item1 As Boolean
Item1 = True

If IsMissing(pSep) = True Then
sSep = vbCr
Else
If pSep = "#cr" Then
sSep = vbCrLf
Else
sSep = pSep
End If
End If

xResult = ""
For Each rng In pWorkRng
If rng = pValue Then
If Item1 Then
xResult = xResult & rng.Offset(0, pIndex - 1)
Item1 = False
Else
xResult = xResult & sSep & rng.Offset(0, pIndex - 1)
End If
End If
Next
MYVLOOKUP = xResult
End Function
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James · 2 months ago
Thanks a lot for this code, it is very helpful. Does anyone know away to sum the values in the cell to just have at total of them.
Cheers
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  skyyang · 1 months ago
  
  Hello, James, to sum values based on the corresponding items, the following article may help you, please chek it:
  https://www.extendoffice.com/documents/excel/1268-excel-combine-duplicate-rows-and-sum.html
  
  Reply
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Sasi maddy · 4 months ago
I have a server, it has connected with multiple applications. I want to compare compare two column and get the related applications details for that server.

What is the command for that.
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Matt K · 7 months ago
Put comma between each response: =SUBSTITUTE(TRIM(myvlookup(E6,$A$2:$C$15,2))," ",", ")
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Martin · 10 months ago
Unfortunately it does not work for me =myvlookup(E6,$A$2:$C$15,2) as the result is #NAME?
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Steven · 11 months ago
Thank you. I just modified so that it will replace the comma at the start and replace the last comma with "And".

(Working with states)

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)

Dim rng As Range
Dim xResult, States As String
Dim Pos As Long
xResult = ""
For Each rng In pWorkRng
If rng = pValue Then
xResult = xResult & ", " & rng.Offset(0, pIndex - 1)
End If
Next
States = Right(xResult, Len(xResult) - 2)
Pos = InStrRev(States, ",")

If Pos > 1 Then
States = Mid(States, 1, Pos - 1) & Replace(States, ",", " AND", Pos)

End If

MYVLOOKUP = States
End Function
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Devinder Kaur · 1 years ago
do we have the code to work it from last to first. like we have multiple values in columnB and we want them in row with column A remain same.
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Pam · 1 years ago
For some reason this macro is extremely slow for me, every time I click anywhere it takes about 5-10 minutes to calculate.
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Alex · 1 years ago
Tthat's what I wanted! Thank you very much XD
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Tom T · 1 years ago
This is amazing, thank you!
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Mark · 2 years ago
Great function, however chunking through 100,000 records proves a bit much for my poor laptop, will need to let it run overnight!
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Will · 2 years ago
Is there a way of amending the result so instead of showing 1000 1000 -1000 it would show for example 1,000/1,000/(1,000) ?
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Kabilankumar · 3 years ago
Great macro, useful.

But need to know can it be modified to check 2 criteria & does anyone found anyway to make wildcards work on it.

Any help?
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Jay · 3 years ago
No matter what I do, I always get #value! returned instead of a result. vlookup works just fine, so the data works. Already followed the process of enabling macros. I even combined everything into a single sheet. Any ideas??
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Curtis · 3 years ago
This worked perfectly, but it did take me some time to get the Function work properly within my 20 tab, 50k+ line spreadsheet.
Now the BIG question is how to take that delimited string and then use each entry as an Index/Match (not married to Index/Match, but it seems faster) lookup value in another dataset, returning the SUM value of all returns into one cell. My scenario is that I have a Single Order that has multiple invoices. Your MYVLOOKUP Function works superbly to report back all of the invoices in one cell. What I want to do now is to take each concatenated return with the reported cell, spin through that array and total the amounts of payment of each invoice back into the formula cell.

I appreciate any help that you can offer on this and thanks for the MYVLOOKUP Function!
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Alex Chow · 3 years ago
To get unique record, you may use below: (modified by refer other user code)

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
'Update 20150310
'Updated 6/9/16 Jay Coltrain
'Dim rng As Range
Dim xResult As String
xResult = ""

Dim Rows As Long, i As Long
Rows = pWorkRng.Rows.Count

For i = 1 To Rows
If pWorkRng.Cells(i, 1).Value = pValue Then
xResult = xResult & "," & pWorkRng.Cells(i, 1).Offset(0, pIndex - 1)
End If
Next i

Dim varSection As Variant
Dim sTemp As String
Dim sDelimiter As String

sDelimiter = ","

For Each varSection In Split(xResult, sDelimiter)
If InStr(1, sDelimiter & sTemp & sDelimiter, sDelimiter & varSection & sDelimiter, vbTextCompare) = 0 Then
sTemp = sTemp & sDelimiter & varSection
End If
Next varSection

MYVLOOKUP = Mid(sTemp, Len(sDelimiter) + 1)
End Function
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Spyros Tzortzis · 3 years ago
Heads-up. I figured out how to get any separator in that output. Its rudimentary. But I figured it out.

xResult = xResult & "///" & rng.Offset(0, pIndex - 1)

The last and most wished for thing though is enabling it to work with wildcards in the search criteria. Thank you again for this beautiful and brilliant solution. Extremely helpful. Now just want to get get the macro to run and be installed in my excel perminantly no matter what I'm doing so I can use it when I need to.

And wildcards!

Thank you so much.

Wildcards are all that are left to do.
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Spyros Tzortzis · 3 years ago
Hi,

It works well. What I would like to do is adapt the code to seperate thee value results with "///" or any other marker (for technical reasons, I don't want just a single character seperator).

Also, I noticed that this formula doesnt work with a wild card. I know i am asking too much, but it doesnt as vlookup can work when i search for =myvlookup("*"&E6&"*",$A$2:$C$15,2) which it would do/could do.

Any assistance?
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Ajay · 3 years ago
Return nothing! after applying MYLOOKUP giving no result but blank.
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Rob · 3 years ago
Notify me of follow-up comments
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cory · 3 years ago
This works great, but I still need help with the command function to remove duplicates from the results.
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cory · 3 years ago
This works great, but I need help with the command to remove duplicates from the results. Seriously though, Great work.
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Jay · 4 years ago
This is exactly what I was looking for and did not think of just making my own UDF. However it will not function exactly like VLOOKUP. If the string you are looking for is not only in the first column then it could give you data outside the original range passed.

Name Number Other name Column not in range passed
Jay 1 Jay 1
Jay 2 Jay 2
Chris 3 Chris 3
Jorge 4 Jorge 4
Jay 5 Jay 5
Jorge 6 Jorge 6

If the above table were cells A1:D7 if you passed only A1:C7 your "MYVLOOKUP" function returns 1 1 2 2 5 5 when you would expect it to return 1 2 5.

The changes below fix the issue:

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
'Update 20150310
'Updated 6/9/16 Jay Coltrain
'Dim rng As Range
Dim xResult As String
xResult = ""

Dim Rows As Long, i As Long
Rows = pWorkRng.Rows.Count

For i = 1 To Rows
If pWorkRng.Cells(i, 1).Value = pValue Then
xResult = xResult & " " & pWorkRng.Cells(i, 1).Offset(0, pIndex - 1)
End If
Next i

'For Each rng In pWorkRng
' If rng = pValue Then
' xResult = xResult & " " & rng.Offset(0, pIndex - 1)
' End If
'Next
MYVLOOKUP = xResult
End Function
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Ari · 4 years ago
Thank you for the VBA-code. I got exactly what I want!

I modified only the code " rng.Offset(0, pIndex - 1) " to " rng.Offset(0, pIndex - 2) " . So is MYVLOOKUP able to search from Right to Left.
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Ankit Jain · 4 years ago
Hi,
i am really impressed with the work and its so easy to create one to use this function. however i need further support.

My ? is that how can i select a number from a cell with multiple cell in my vlookup array. i.e.

If cell A1 = 100, A2 = 350, A3 = 69

C1 = 100; 1222; 12133
C2 = 69; 222
D1 = Apple
D2 = banana

So how can select 100 from my table array column C to derive correspondent D1 = apple

Please note that i have 7 digit numbers in my lookup value and table array which is separated by a ";". I would really appreciate if you can solve this and help me in saving a lot time.
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Ajay · 4 years ago
Awesome work.. Got exactly what I want !!! Love it !!
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Colleen · 4 years ago
Thank you for sharing the above code. I've been using this for several months now but today it doesn't seem to work. I'm getting blank cells instead of the usual error when there is data to be returned. Any thoughts?
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David V · 4 years ago
Thanks for the VBA code above. Can you tell me how to make the results enter onto a new line in the cell, ie like Alt-Enter
300
400
1000
1300
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David Atwell · 5 years ago
How would I adjust this formula to separate each returned value but ", " as well as only return unique values?
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  Michael · 2 months ago
  
  Thanks for the code!!
  
  As for wildcards, a way around is using INSTR
  
  You can replace the [ If rng = pValue Then ] with [ InStr(1, rng.Value, pValue) Then ] and if you don't want it to be case sensitive then use [ InStr(1, rng.Value, pValue, vbTextCompare) Then ]
  
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