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How to vlookup to return multiple values in one cell in Excel?

Normally, in Excel, when you use the VLOOKUP function, if there are multiple values to match the criteria, you just can get the first one. But, sometimes, you want to return all the corresponding values which meet the criteria into one cell as following screenshot shown, how could you solve it?

Vlookup to return multiple values in one cell with User Defined Function

Vlookup to return multiple values in one cell with kutools for Excel

doc-vlookup-multiple-values-one-cell-1

The traditional VLOOKUP function may not help you to solve this problem, but, I will create a User Defined Function for you to deal with this task. Please do as follows:

1. Activate your worksheet which you want to vlookup multiple values into one cell.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Vlookup to return multiple values in one cell

Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
'Updateby Extendoffice
Dim rng As Range
Dim xResult As String
xResult = ""
For Each rng In pWorkRng
    If rng = pValue Then
        xResult = xResult & " " & rng.Offset(0, pIndex - 1)
    End If
Next
MYVLOOKUP = xResult
End Function

4. Then save and close this code, go back to the worksheet, and enter this formula: =myvlookup(E6,$A$2:$C$15,2) into a specific blank cell where you want to place the result, then press Enter key to get all the corresponding values in one cell that you want, see screenshot:

doc-vlookup-multiple-values-one-cell-2

Note:

In the above formula: E6 is the value which you want to return its relative information, A2:C15 is the data range you use, the number 2 indicates the column number that your matched value is returned.

 If you have our Kutools for Excel, with its Advanced Combine Rows feature, you can quickly merge or combine the rows based on the same value and do some calculations.

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After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to combine one column data based on another data.

2. Click Kutools > Merge & Split > Advanced Combine Rows, see screenshot:

3. In the popped out dialog box, click the key column to be combined based on, and then click Primary Key. Then click another column that you want to combine its data based on the key column, and click Combine to choose one separator for separating the combined data, see screenshot:

doc-vlookup-multiple-values-one-cell-6

4. Then click OK button, and you will get the following results:

doc-vlookup-multiple-values-one-cell-3 -2 doc-vlookup-multiple-values-one-cell-4-4

Click to know more about this Advanced Combine Rows feature.

Download and free trial Kutools for Excel Now !

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Related articles:

How to vlookup next largest value in Excel?

How to vlookup in two dimensional table in Excel?

How to vlookup to another workbook?

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  • To post as a guest, your comment is unpublished.
    Chris F · 8 days ago
    thanks for the code. I have modified it to allow you to optionally specify your own separator, Default is " ", if you specify the separator as"#cr" it will insert a CR/LF so the values will be on a separate line in the cell. It only applies the separator if there are multiple values

    Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long, Optional ByVal pSep As Variant)
    ' ### Returns multiple values from a table into 1 cell ###
    ' pValue is the key value to lookup
    ' WorkRng is the Table you want to look up
    ' pIndex is the column # for the values to be returned from the pWorkRng
    ' pSep (optional) is the separator to be used. if omitted then default is a space (it doesn't apply the separator for the 1st entry)
    ' if the separtor = "#cr" it will separate the values on different line in the cell
    Dim rng As Range
    Dim sSep As String
    Dim xResult As String
    Dim Item1 As Boolean
    Item1 = True

    If IsMissing(pSep) = True Then
    sSep = vbCr
    Else
    If pSep = "#cr" Then
    sSep = vbCrLf
    Else
    sSep = pSep
    End If
    End If

    xResult = ""
    For Each rng In pWorkRng
    If rng = pValue Then
    If Item1 Then
    xResult = xResult & rng.Offset(0, pIndex - 1)
    Item1 = False
    Else
    xResult = xResult & sSep & rng.Offset(0, pIndex - 1)
    End If
    End If
    Next
    MYVLOOKUP = xResult
    End Function


  • To post as a guest, your comment is unpublished.
    James · 1 months ago
    Thanks a lot for this code, it is very helpful. Does anyone know away to sum the values in the cell to just have at total of them.
    Cheers
    • To post as a guest, your comment is unpublished.
      skyyang · 8 days ago
      Hello, James, to sum values based on the corresponding items, the following article may help you, please chek it:
      https://www.extendoffice.com/documents/excel/1268-excel-combine-duplicate-rows-and-sum.html
  • To post as a guest, your comment is unpublished.
    Sasi maddy · 3 months ago
    I have a server, it has connected with multiple applications. I want to compare compare two column and get the related applications details for that server.

    What is the command for that.
  • To post as a guest, your comment is unpublished.
    Matt K · 5 months ago
    Put comma between each response: =SUBSTITUTE(TRIM(myvlookup(E6,$A$2:$C$15,2))," ",", ")
  • To post as a guest, your comment is unpublished.
    Martin · 8 months ago
    Unfortunately it does not work for me =myvlookup(E6,$A$2:$C$15,2) as the result is #NAME?
  • To post as a guest, your comment is unpublished.
    Steven · 10 months ago
    Thank you. I just modified so that it will replace the comma at the start and replace the last comma with "And".

    (Working with states)

    Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)

    Dim rng As Range
    Dim xResult, States As String
    Dim Pos As Long
    xResult = ""
    For Each rng In pWorkRng
    If rng = pValue Then
    xResult = xResult & ", " & rng.Offset(0, pIndex - 1)
    End If
    Next
    States = Right(xResult, Len(xResult) - 2)
    Pos = InStrRev(States, ",")

    If Pos > 1 Then
    States = Mid(States, 1, Pos - 1) & Replace(States, ",", " AND", Pos)

    End If

    MYVLOOKUP = States
    End Function
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    Devinder Kaur · 1 years ago
    do we have the code to work it from last to first. like we have multiple values in columnB and we want them in row with column A remain same.
  • To post as a guest, your comment is unpublished.
    Pam · 1 years ago
    For some reason this macro is extremely slow for me, every time I click anywhere it takes about 5-10 minutes to calculate.
  • To post as a guest, your comment is unpublished.
    Alex · 1 years ago
    Tthat's what I wanted! Thank you very much XD
  • To post as a guest, your comment is unpublished.
    Tom T · 1 years ago
    This is amazing, thank you!
  • To post as a guest, your comment is unpublished.
    Mark · 1 years ago
    Great function, however chunking through 100,000 records proves a bit much for my poor laptop, will need to let it run overnight!
  • To post as a guest, your comment is unpublished.
    Will · 2 years ago
    Is there a way of amending the result so instead of showing 1000 1000 -1000 it would show for example 1,000/1,000/(1,000) ?
  • To post as a guest, your comment is unpublished.
    Kabilankumar · 3 years ago
    Great macro, useful.

    But need to know can it be modified to check 2 criteria & does anyone found anyway to make wildcards work on it.

    Any help?
  • To post as a guest, your comment is unpublished.
    Jay · 3 years ago
    No matter what I do, I always get #value! returned instead of a result. vlookup works just fine, so the data works. Already followed the process of enabling macros. I even combined everything into a single sheet. Any ideas??
  • To post as a guest, your comment is unpublished.
    Curtis · 3 years ago
    This worked perfectly, but it did take me some time to get the Function work properly within my 20 tab, 50k+ line spreadsheet.
    Now the BIG question is how to take that delimited string and then use each entry as an Index/Match (not married to Index/Match, but it seems faster) lookup value in another dataset, returning the SUM value of all returns into one cell. My scenario is that I have a Single Order that has multiple invoices. Your MYVLOOKUP Function works superbly to report back all of the invoices in one cell. What I want to do now is to take each concatenated return with the reported cell, spin through that array and total the amounts of payment of each invoice back into the formula cell.

    I appreciate any help that you can offer on this and thanks for the MYVLOOKUP Function!
  • To post as a guest, your comment is unpublished.
    Alex Chow · 3 years ago
    To get unique record, you may use below: (modified by refer other user code)


    Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
    'Update 20150310
    'Updated 6/9/16 Jay Coltrain
    'Dim rng As Range
    Dim xResult As String
    xResult = ""

    Dim Rows As Long, i As Long
    Rows = pWorkRng.Rows.Count

    For i = 1 To Rows
    If pWorkRng.Cells(i, 1).Value = pValue Then
    xResult = xResult & "," & pWorkRng.Cells(i, 1).Offset(0, pIndex - 1)
    End If
    Next i

    Dim varSection As Variant
    Dim sTemp As String
    Dim sDelimiter As String

    sDelimiter = ","

    For Each varSection In Split(xResult, sDelimiter)
    If InStr(1, sDelimiter & sTemp & sDelimiter, sDelimiter & varSection & sDelimiter, vbTextCompare) = 0 Then
    sTemp = sTemp & sDelimiter & varSection
    End If
    Next varSection


    MYVLOOKUP = Mid(sTemp, Len(sDelimiter) + 1)
    End Function
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    Spyros Tzortzis · 3 years ago
    Heads-up. I figured out how to get any separator in that output. Its rudimentary. But I figured it out.

    xResult = xResult & "///" & rng.Offset(0, pIndex - 1)

    The last and most wished for thing though is enabling it to work with wildcards in the search criteria. Thank you again for this beautiful and brilliant solution. Extremely helpful. Now just want to get get the macro to run and be installed in my excel perminantly no matter what I'm doing so I can use it when I need to.

    And wildcards!

    Thank you so much.

    Wildcards are all that are left to do.
  • To post as a guest, your comment is unpublished.
    Spyros Tzortzis · 3 years ago
    Hi,

    It works well. What I would like to do is adapt the code to seperate thee value results with "///" or any other marker (for technical reasons, I don't want just a single character seperator).

    Also, I noticed that this formula doesnt work with a wild card. I know i am asking too much, but it doesnt as vlookup can work when i search for =myvlookup("*"&E6&"*",$A$2:$C$15,2) which it would do/could do.

    Any assistance?
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    Ajay · 3 years ago
    Return nothing! after applying MYLOOKUP giving no result but blank.
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    Rob · 3 years ago
    Notify me of follow-up comments
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    cory · 3 years ago
    This works great, but I still need help with the command function to remove duplicates from the results.
  • To post as a guest, your comment is unpublished.
    cory · 3 years ago
    This works great, but I need help with the command to remove duplicates from the results. Seriously though, Great work.
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    Jay · 4 years ago
    This is exactly what I was looking for and did not think of just making my own UDF. However it will not function exactly like VLOOKUP. If the string you are looking for is not only in the first column then it could give you data outside the original range passed.

    Name Number Other name Column not in range passed
    Jay 1 Jay 1
    Jay 2 Jay 2
    Chris 3 Chris 3
    Jorge 4 Jorge 4
    Jay 5 Jay 5
    Jorge 6 Jorge 6

    If the above table were cells A1:D7 if you passed only A1:C7 your "MYVLOOKUP" function returns 1 1 2 2 5 5 when you would expect it to return 1 2 5.

    The changes below fix the issue:

    Function MYVLOOKUP(pValue As String, pWorkRng As Range, pIndex As Long)
    'Update 20150310
    'Updated 6/9/16 Jay Coltrain
    'Dim rng As Range
    Dim xResult As String
    xResult = ""

    Dim Rows As Long, i As Long
    Rows = pWorkRng.Rows.Count

    For i = 1 To Rows
    If pWorkRng.Cells(i, 1).Value = pValue Then
    xResult = xResult & " " & pWorkRng.Cells(i, 1).Offset(0, pIndex - 1)
    End If
    Next i

    'For Each rng In pWorkRng
    ' If rng = pValue Then
    ' xResult = xResult & " " & rng.Offset(0, pIndex - 1)
    ' End If
    'Next
    MYVLOOKUP = xResult
    End Function
  • To post as a guest, your comment is unpublished.
    Ari · 4 years ago
    Thank you for the VBA-code. I got exactly what I want!

    I modified only the code " rng.Offset(0, pIndex - 1) " to " rng.Offset(0, pIndex - 2) " . So is MYVLOOKUP able to search from Right to Left.
  • To post as a guest, your comment is unpublished.
    Ankit Jain · 4 years ago
    Hi,
    i am really impressed with the work and its so easy to create one to use this function. however i need further support.

    My ? is that how can i select a number from a cell with multiple cell in my vlookup array. i.e.

    If cell A1 = 100, A2 = 350, A3 = 69

    C1 = 100; 1222; 12133
    C2 = 69; 222
    D1 = Apple
    D2 = banana

    So how can select 100 from my table array column C to derive correspondent D1 = apple

    Please note that i have 7 digit numbers in my lookup value and table array which is separated by a ";". I would really appreciate if you can solve this and help me in saving a lot time.
  • To post as a guest, your comment is unpublished.
    Ajay · 4 years ago
    Awesome work.. Got exactly what I want !!! Love it !!
  • To post as a guest, your comment is unpublished.
    Colleen · 4 years ago
    Thank you for sharing the above code. I've been using this for several months now but today it doesn't seem to work. I'm getting blank cells instead of the usual error when there is data to be returned. Any thoughts?
  • To post as a guest, your comment is unpublished.
    David V · 4 years ago
    Thanks for the VBA code above. Can you tell me how to make the results enter onto a new line in the cell, ie like Alt-Enter
    300
    400
    1000
    1300
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    David Atwell · 4 years ago
    How would I adjust this formula to separate each returned value but ", " as well as only return unique values?
    • To post as a guest, your comment is unpublished.
      Michael · 26 days ago
      Thanks for the code!!

      As for wildcards, a way around is using INSTR

      You can replace the [ If rng = pValue Then ] with [ InStr(1, rng.Value, pValue) Then ] and if you don't want it to be case sensitive then use [ InStr(1, rng.Value, pValue, vbTextCompare) Then ]